Technical Administrator

Balfour Beatty plc; Redcar; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Smart working up to 40% remote where/0

25 days annual leave pro rata

Maternity/paternity leave with pay

Pension and share incentive plan

Volunteering leave

Recognition schemes

Job summary

Balfour Beatty plc is seeking a capable Technical Administrator for the NZT project based at our Redcar site. You will support the technical, engineering and project delivery teams, maintain documents and records, and help manage governance and reporting workflows.

In this role you will coordinate documents, logs and trackers, prepare packs and dashboards, arrange meetings, and liaise with suppliers, contractors and internal stakeholders while ensuring confidentiality and accuracy in all records.

Qualifications

• Experience with document management systems and project portals.
• Ability to handle confidential or commercially sensitive information.
• Proactive approach with continuous improvement mindset.
• Experience supporting technical teams or engineers a plus.
• GCSEs in English and Maths desirable.

Responsibilities

• Provide day-to-day administrative support to technical, engineering and project delivery teams.
• Maintain project records, document registers, drawing logs and action trackers.
• Coordinate receipt, review, issue and filing of technical documents, drawings and reports.
• Support document control processes and ensure version control and distribution.
• Prepare and update project reports, meeting packs, trackers and dashboards.
• Liaise with internal/external stakeholders to obtain information and progress actions.
• Support procurement and commercial admin, including requisitions and POs.
• Arrange meetings, prepare agendas, take minutes and follow up actions.
• Assist with governance, quality, health & safety documentation.
• Upload/download and manage information in project systems and portals.

Skills

Document management

Record keeping

Stakeholder liaison

MS Office

Problem solving

Confidential data

Administration experience

Education

GCSE English & Maths

NVQ Level 3 in business admin

Business administration qualification

Tools

Project portals

Collaboration platforms

Job description

About The Role

Do you want to be at the forefront of one of the world's most ambitious sustainability initiatives?

Balfour Beatty have created iconic buildings and infrastructure all over the world over the past 115 years redefining excellence and setting the industry benchmark with every project.

As a result, alongside several consortium partners; Balfour Beatty have been selected by bp (British Petroleum) to construct a first-of-a-kind fully integrated gas-fired power station with carbon capture and storage which is a key driving force behind plans to make Teesside the UK's first decarbonised industrial cluster.

Balfour Beatty is seeking a dynamic Technical Administrator to contribute to ourNet Zero Teesside(NZT) project based at our site in Redcar and Cleveland.

Role Purpose

The Technical Administrator will provide high-quality administrative and coordination support to the technical, engineering and project delivery teams. The role is responsible for maintaining accurate project documentation, coordinating technical information, supporting reporting and governance processes, and ensuring that records, drawings, trackers and correspondence are managed efficiently and in line with business requirements.

What you'll be doing

• Provide day-to-day administrative support to the technical, engineering and
• Maintain accurate project records, document registers, drawing logs, action
• Coordinate the receipt, review, issue and filing of technical documents, drawings, reports and specifications.
• Support document control processes, ensuring that information is correctly named, version controlled, stored and distributed to relevant stakeholders.
• Prepare and update project reports, meeting packs, work packs, trackers and dashboards as required.
• Liaise with internal departments, consultants, suppliers, subcontractors and clients to obtain information and progress outstanding actions.
• Support procurement and commercial administration, including raising requisitions, purchase orders and tracking supplier information where required.
• Arrange meetings, prepare agendas, take minutes and follow up on agreed actions.
• Assist with compliance, quality, health and safety and governance documentation, ensuring records are complete and up to date.
• Upload, download and manage information within project management systems, portals and shared workspaces.
• Support the preparation of handover, completion, assurance or close-out documentation
• Identify opportunities to improve administrative processes, templates and document management practices.

Who we're looking for

• Experience using document management systems, project portals or collaboration platforms.
• Ability to maintain accurate records and handle confidential or commercially sensitive information appropriately.
• Proactive approach to problem solving and continuous improvement.
• Ability to build effective working relationships with internal and external stakeholders.
• Understanding of technical documentation, drawing registers or project controls processes is desirable.
• Previous experience in an administrative, technical administration, project administration or document control role.
• Experience working within engineering, construction, infrastructure, manufacturing, energy or a project-based environment is desirable.
• Experience supporting technical teams, project managers or engineers would be beneficial.
• Confident user of Microsoft Office applications, particularly Word, Excel, Outlook and PowerPoint.
• GCSEs in English and Maths, or equivalent, are desirable.
• NVQ Level 3, business administration qualification, or equivalent experience would be advantageous.

Why work for us

Day in, day out, our teams deliver some of the UK's most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

Benefits

• Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
• 25 days paid annual leave (pro rata)
• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
• Pension, share incentive plan, volunteering leave, recognition schemes and much more...

About Us

Balfour Beatty's Major Projects business is delivering some of the UK's most complex and iconic infrastructure projects including HS2, the new high-speed railway and the first nuclear power station in a generation, Hinkley Point C. Using the latest technology, we're driving productivity and creating a lasting legacy by delivering sustainable solutions that strengthen communities.

From consultancy and design, to all aspects of construction and maintenance. We have the proven expertise to deliver large-scale projects safely and successfully.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: [e-mail]