Team PA, People Function

Lloyd S; Greater London; On-site; GBP 38,000 - 46,000; Full time

Job summary

Lloyd’s in London is seeking a proactive Team Personal Assistant to support the People leadership team with diary management, meetings, and travel coordination. You’ll build trusted relationships across Lloyd’s and the wider market, driving priorities with strong organisational discipline.

You’ll handle expenses and invoices in Workday, monitor budgets, and provide meeting support with agendas and minutes. The role demands meticulous organisation and discretion with confidential information,

Qualifications

• Strong diary management and organisational skills.
• Clear written and verbal communication.
• Experience handling competing demands and stakeholder expectations.
• Discretion handling confidential information and budgets.

Responsibilities

• Manage busy inboxes and diaries, prioritising internal, external and market-facing commitments.
• Coordinate meetings, events and presentations, including agendas, content, venues and logistics.
• Track actions and follow up with stakeholders to drive work through to completion.
• Build effective relationships with senior colleagues and market contacts.
• Organise UK and international travel, where required.
• Prepare expenses, raise purchase orders and requisitions through Workday.
• Monitor invoices, expenditure and budgets across relevant cost centres.
• Provide meeting support, including agendas, minutes and follow-ups.

Skills

Diary management

Organization

Communication

Stakeholder management

Budget handling

MS Office (Outlook, Word, PowerPoint,–

Tools

Workday

Job description

Lloyd’s is the world’s leading insurance and reinsurance marketplace, bringing together the world’s leading risk takers to advance global progress.

Our strategy is focused on delivering strong underwriting performance, operating an efficient and flexible marketplace, and maximising the capital advantage of the Lloyd’s market — while continuing to build a Lloyd’s we are proud of.

How we deliver this, matters. We take the risk, make things happen, and own the outcome — working together across our global network to turn insight into impact.

We’re looking for a proactive and highly organised Team Personal Assistant to provide comprehensive support across the People leadership team. You’ll bring structure to busy schedules, keep priorities moving and build trusted relationships across Lloyd’s and the wider market.

What You’ll Do

• Manage busy inboxes and diaries, prioritising internal, external and market-facing commitments.
• Coordinate meetings, events and presentations, including agendas, content, venues and logistics.
• Track actions and follow up with stakeholders to drive work through to completion.
• Build effective relationships with senior colleagues, support teams and market contacts.
• Organise UK and international travel, where required.
• Prepare expenses, raise purchase orders and requisitions through Workday.
• Monitor invoices, expenditure and budgets across relevant cost centres.
• Manage team channels and email distribution lists.
• Provide meeting support, including agendas, minutes, actions and follow-ups.
• Handle sensitive and confidential information with care and sound judgement.
• Support the wider People leadership team and deputise for the Executive PA when needed.
• Take ownership of specific projects and pieces of work.

What You’ll Bring

• Strong organisation, planning and diary management skills.
• Clear written and verbal communication.
• Experience managing competing demands and stakeholder expectations.
• The confidence to follow up, challenge deadlines and keep work on track.
• Excellent attention to detail and a consistent focus on quality.
• Experience providing team PA and meeting support.
• The ability to manage expenses, invoices and budget information accurately.
• Strong Microsoft Office skills, including Outlook, Word, PowerPoint and Excel.
• Discretion when handling confidential information.
• A collaborative approach and a commitment to delivering excellent support.

Being inclusive at Lloyd’s is integral to how we work — and how we deliver impact.

We aim to build a diverse, inclusive environment that reflects the global markets we serve, where everyone is treated with dignity and respect and supported to reach their full potential.

We take the risk by challenging traditional thinking and being proactive about inclusion. That means being open and positive about workplace adjustments, prioritising health and wellbeing, and investing in diversity and inclusion training so everyone feels able to contribute and succeed.

We make things happen by turning our commitment into action. Through employee networks, mentoring, volunteering opportunities and sustained investment in professional development, we create an environment where inclusion is experienced day‑to‑day — not just talked about.

We own the outcome by focusing on impact. By bringing together diverse perspectives and the best minds in the industry, we work collaboratively with underwriters and brokers to create innovative, responsive solutions that share risk and solve complex problems across global markets.

Please note, clicking on this link does not register your application for the vacancy.