Team PA

BIS Recruit Limited; City Of London; Hybrid; GBP 40,000 - 42,000; Full time

Job summary

BIS Recruit Limited is seeking an Administrative Assistant for a Global Architecture firm in The City, near Moorgate and Liverpool Street. You will support 5 senior leaders in a fast-paced, design-focused environment.

You will manage complex calendars, travel, visas and expenses, coordinate meetings and hospitality, preparing presentations and reports, and handle budgeting and expenses with discretion.

Qualifications

• Minimum 3 years supporting senior leaders in corporate or creative settings.
• Excellent communication, organisation and time management.
• Strong initiative, problem-solving and attention to detail.
• Advanced proficiency in Microsoft Office and Google Workspace.
• Comfortable working in a fast-moving, deadline-driven environment.

Responsibilities

• Manage calendars, travel, visas, and expenses.
• Coordinate meetings, room set-ups, video conferencing and hospitality.
• Prepare presentations and reports.
• Act as first point of contact for clients and visitors in person.
• Support budgeting, credit card reconciliation, timesheets and expenses.
• Deliver administrative projects independently and to deadline.
• Handle sensitive information with discretion and professionalism.
• Contribute positively to a collaborative office culture.

Skills

Calendar management

Travel coordination

Communication

Office software

Tools

Microsoft Office

Google Workspace

Job description

Administrative Assistant – Global Architecture Firm

We’re seeking a highly organised, proactive Team Administrative Assistant to support 5 senior leaders within a fast‑paced, design‑focused environment.

Key Responsibilities

• Manage multiple complex calendars, book global complex travel, visas and expenses.
• Prioritise their needs and their teams’ requirements
• Coordinate client meetings, room set‑ups, video conferencing and hospitality.
• Prepare presentations and reports
• Act as first point of contact for clients and visitors in person.
• Support budgeting, credit card reconciliation, timesheets and expenses.
• Deliver administrative projects independently and to deadline.
• Handle sensitive information with discretion and professionalism.
• Contribute positively to a collaborative office culture.

About You

• 3+ years supporting senior leaders in a corporate or creative setting.
• Exceptional communication, organisation and time‑management skills.
• Strong initiative, problem‑solving and attention to detail.
• Advanced proficiency in Microsoft Office and Google Workspace.
• Comfortable working in a fast‑moving, deadline‑driven environment.

Location – The City, close to Moorgate & Liverpool Street stations

Salary £40,000 to £41,500

Hours 9-5.30, 4 days in the office, 1 day working from home.

Please note that due to the large number of applications we receive, if you haven’t heard from us within 5 working days, please accept that your application wasn’t successful. Unfortunately we aren't able to get back to candidates individually on the status of their application as we are a small team, however please keep an eye on our Bis Recruit website for any upcoming positions.