Team Executive / Administrative Assistant (Late)

Ashurst; Greater London; Hybrid; GBP 26,000 - 36,000; Full time

Job summary

Ashurst is seeking a Team Executive to provide administrative and document support across the Local Hub and Global Shared Services teams. You will be the point of contact for fee earners and help with billing, travel arrangements and office tasks in a deadline-driven environment.

The role is 35 hours per week, Monday to Friday, 11am–7pm, based in our London office, with Hybrid work options. Development is supported by the Local Hub Team Leader and Operations Manager.

Qualifications

• Strong organisational skills with the ability to plan and prioritise high‑volume tasks.
• Excellent written and spoken communication across teams within a large firm.
• Methodical approach with careful attention to detail and quality control.
• Proficient use of MS Office applications (Word, Excel, PowerPoint).

Responsibilities

• Make minor amendments to documents and refer complex items to Document Specialists when needed.
• Answer calls, take accurate messages and assist with queries.
• Arrange travel through providers or online portal for flights, accommodation, and itineraries.
• Assist with monthly billing: print reports and prepare draft or finalised bills.
• Process expense claims and administrative tasks (engagement letters, membership, learning records, business cards).

Skills

Organisational skills

Communication skills

Attention to detail

MS Office proficiency

Tools

MS Office

PowerPoint

Excel

Job description

The Opportunity:

The Team Executive role embraces a team working approach, collaborating with members of the Local Hub Team or Global Shared Services team as a single point of contact, in order to meet the deadline driven nature of the work and high expectations of the support.

Team Executives therefore work closely with the Local Hub Team Leader or Coordinator on the completion of core tasks required by the legal practices, and will assist with or complete tasks for Document Specialists, or Practice Executives.

You will also be required to support an allocation of Fee Earners within a practice group. Team Executives provide efficient and diverse administrative, organisational and document support to all practices areas within the firm. Development within the role will be supported by the Local Hub Team Leader and Operations Manager.

The role holder will work 35 hours per week, to be worked Monday to Friday between the hours of 11am - 7pm, with 1 hour for lunch each day. This is a full-time, permanent role based in our London office.

Key responsibilities of the role include:

• Making minor amendments to documents, delegating complex or lengthy documents to Document Specialists when appropriate.
• Answering calls and taking accurate messages, passing these on promptly and assisting with queries where possible.
• Arranging travel requirements through direct providers or through the online travel portal for booking of flights, accommodation, transport and itineraries.
• Assisting with the monthly billing process: printing off reports and draft or finalised bills.
• Processing and submitting expense claims and other administrative tasks (such as engagement letters, membership, learning records, business cards, labels)

More information can be found in the job description attached to the role on our careers site

About you:

The successful candidate will have:

• Strong organisational skills, able to plan and prioritise effectively in order to deliver high volume work or tasks to demanding deadlines
• Good communication skills, both written and spoken, and able to liaise
  across all areas within the firm.
• A methodical approach, with high levels of attention to detail, providing work
  that is quality checked and complete.
• A good level of technical ability in MS Office, including Word, Excel and
  PowerPoint

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