Team Coordinator Oxford, England, United Kingdom

Ellison Institute, LLC; Oxford; Hybrid; GBP 32,000 - 46,000; Full time

Benefits offered by this job

Competitive salary

Travel allowance

Annual leave 25 days + bank holidays

Pension 7.5%

Private Medical Insurance

Life Assurance

Cycle to Work Scheme

Job summary

Ellison Institute of Technology (EIT) in Oxford seeks a highly organized Team Coordinator to provide high-level administrative support to senior leaders and the Treasury Manager within Finance. Reporting to the EA supporting the Finance Director and Senior Director of Legal, Compliance & Commercial Projects, the Team Coordinator will help ensure smooth day-to-day operations and cross-team coordination.

Primary focus is on Finance with opportunities to support the LCC team.

Qualifications

• Significant administrative experience supporting senior leaders.
• Strong organisation and multi-tasking skills.
• Proficient in Microsoft 365 and digital collaboration tools.
• Experience with event coordination and stakeholder engagement.
• Excellent communication and interpersonal skills.

Responsibilities

• Deliver day-to-day administrative duties including agendas, briefings, emails, and management of expenses and invoices.
• Support team activities and coordination, including working alongside EAs where applicable.
• Strategically manage diaries for a group of senior leaders.
• Manage relationships for multiple leaders and liaise with internal and external partners.
• Book travel, catering, and logistics; liaise with travel agent for team events.
• Identify and implement process improvements.
• Support reconciliation of central purchasing and corporate credit cards with receipts and controls.
• Maintain treasury records in Oracle Fusion and verify supplier bank accounts.
• Assist with employee expense claims and travel policies.
• Act as first point of contact for treasury related queries.

Skills

Senior-level support

Organization skills

Microsoft 365

Event coordination

Communication skills

Oracle Fusion

Tools

Oracle Fusion

Job description

Join us at EIT:

At the Ellison Institute of Technology (EIT), we’re on a mission to translate scientific discovery into real world impact. We bring together visionaryscientists, technologists, engineers, researchers, educators and innovatorsto tackle humanity’s greatest challenges in four transformative areas:

• Health, Medical Science & Generative Biology
• Food Security & Sustainable Agriculture
• Climate Change & Managing CO₂
• Artificial Intelligence & Robotics

This is ambitious work - work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you’ll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas from lab to society. Explore more at www.eit.org.

Your Role:

At EIT we are seeking an experienced and detail orientated Team Coordinator to provide high-level administrative and operational support to senior leaders and the Treasury Manager within the Finance team. Reporting to the EA supporting the Finance Director and Senior Director of Legal, Compliance & Commercial Projects (LCC), the Team Coordinator will play a key role in ensuring the smooth day-to-day running of the Finance function, coordinating priorities, meetings and administrative processes.

Whilst the role will be primarily focused on Finance, there will also be opportunities to provide ad hoc support to the LCC team. This is a busy and varied role, offering the opportunity to work closely with senior stakeholders, gain exposure to different areas of the organisation and contribute to the effective running of the wider team.

Your Responsibilities:

• Deliver day-to-day administrative duties including agendas, briefings, emails, and management of expenses and invoices.
• Support team activities and coordination, including working alongside EAs where applicable.
• Strategically manage diaries for a group of senior leaders.
• Manage relationships for multiple leaders and liaise with internal and external partners.
• Book travel, catering, and logistics; liaise with EIT’s travel agent for team events.
• Identify and implement process improvements.
• Support the administration and reconciliation of central purchasing and corporate credit cards, ensuring transactions are accurately recorded, supported by receipts and documentation, and compliant with internal policies and controls.
• Support the administration and maintenance of treasury records, systems and data within Oracle Fusion, including supplier bank account verification and internal controls.
• Assist with employee expense claims, ensuring compliance with the organisation's expense and travel policies.
• Act as the first point of contact for treasury related queries, triaging requests or escalating matters to the appropriate team to ensure timely resolution.

Essential Skills, Qualifications & Experience:

• Significant administrative experience supporting senior leaders.
• Strong organisation and multi-tasking skills.
• Proficient in Microsoft 365 and digital collaboration tools.
• Experience with event coordination and stakeholder engagement.
• Excellent communication and interpersonal skills.

Key Attributes:

• Organised and proactive, anticipating team needs.
• Collaborative and adaptable within a dynamic environment.
• Professional, discreet, and reliable.
• Analytical and detail-oriented.

We offer the following benefits:

• Competitive Salary + travel allowance + bonus
• Enhanced holiday. Our annual leave allowance is 25 days plus 8 bank holidays and an additional 3 days between Christmas and New Year. You will also have the opportunity to purchase an additional 5 days annual leave in January and July.
• Pension - Employer contribution 7.5%, minimum employee contribution 5%
• Life Assurance.
• Income Protection
• Private Medical Insurance as standard for you, your partner and any dependents. Including hospital Cash Plan
• Employee discounts
• Electric car scheme
• Nursery Salary Sacrifice scheme
• Cycle to Work Scheme
• Family Planning
• Neurodiversity support including advise and assessments
• Coaching & Therapy services

Working Together – What It Involves:

• You must have the right to work permanently in the UK with a willingness to travel as necessary. Please note we are not able to offer sponsorship for this role.
• You will live in, or within easy commuting distance of, Oxford (or be willing to relocate) and can commit to being office based during the working week.