Document Controller in London

Energy Jobline CVL; Greater London; On-site; GBP 25,000 - 42,000; Full time

Job summary

Arup is seeking a Document Controller for a 6 month contract based in London or Newcastle with a hybrid working pattern. The role supports contingent recruitment for Arup through AMS and requires strong document control with high-volume submissions and strict milestone deadlines.

You will log, track and verify deliverables, maintain records, and coordinate with remote teams. Open to learning new methods and working across sites to ensure accuracy and timely delivery.

Qualifications

• Experience with logging, tracking and uploading deliverables within project controls.
• Ability to work with multiple extranet sites and document control systems.
• Strong data accuracy and attention to detail under time pressure.
• Willingness to learn new tools and processes and adapt to change.

Responsibilities

• Follow project guidelines to log in, record and upload deliverables.
• Register, log and track TQs & RFIs using project processes.
• Maintain project guidance notes and records.
• Record and submit time spent on projects; plan own workload.
• Attend team meetings and provide cover for others in the discipline.

Skills

Collaborative work

Extranet sites

Workload planning

Document control

Accurate data entry

Microsoft Office

Problem solving

Willingness to learn

Job description

Dedicated to sustainable development, Arup is a collective of designers, consultants and experts working globally. At Arup you will have the opportunity to collaborate on ambitious projects - delivering remarkable outcomes for clients and communities, and to do socially useful work that has meaning. Arup's purpose, shared values and collaborative approach has set it apart for over 75 years, and now is your opportunity to join.

Job description - the role

AMS is a global workforce solutions partner committed to creating inclusive, dynamic, and future-ready workplaces. We help organisations adapt, grow, and thrive in an ever-evolving world by building, shaping, and optimising diverse talent strategies.

We partner with Arup to support their contingent recruitment processes. Acting as an extension of their recruitment teams, we connect them with skilled interim and temporary professionals, fostering workplaces where everyone can contribute and succeed.

On Behalf of Arup, we are looking for a Document Controller for a 6 month contract based in London or Newcastle (hybrid).

Candidate Profile: Key accountabilities, skills & experience

Role Responsibilities:

• Follow project guidelines with ease to log in, record and upload deliverables
• Registers; Logs and Tracks TQs & RFIs using project processes
• Maintain project specific guidance notes and records
• Keep up to date with policy, procedure and seek advice with problems.
• Record and submit time spent on projects
• Plan own workload
• Access guidance on standards for collaboration
• Identify issues and deal with them independently or escalation where appropriate
• Attend and contribute to local Document Control team meetings
• May attend project meetings
• Tracking; reporting and chasing time sensitive deliverables
• Support and provide cover for others in your discipline and location
• Professionally communicate with relevant individuals as requested by the business
• Identify processes within the role which could be improved
• Obtain compliant drawing / document numbers
• Verifying and quality checking documentation prior to issue.
• Uploading and downloading incoming and outgoing correspondence from multiple Extranet Sites.
• Experience in handling large scale document control submissions, working to tight milestone deadlines

Essential Skills and Knowledge

• Able to work collaboratively across a remote team
• Good knowledge of multiple extranet sites
• Understand the basic principles behind workload planning and its relevance -
• Be open to new ways of working
• Good knowledge of document control systems
• Works accurately, quickly, and independently
• Approach work with a problem-solving attitude, but knows when to escalation
• Be open to new ways of working
• Understanding of the importance of accurate and correctly stored data
• Interested to develop knowledge and know when to ask for help
• Willingness to learn from others
• Good knowledge of Microsoft packages
• Interested in new digital tools and methods
• Experience of high-volume accurate data entry

About the client

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all. Arup's internal employee networks support their inclusive culture: from , and cross-cultural working to equity and + and - creating a space for everyone to express themselves and make a positive difference.

AMS are committed to providing all our candidates with the opportunity to perform at their best throughout the recruitment process. Please let us know if you require any additional support or reasonable adjustments during the screening process and we will work with you and Arup to identify the best solution to meet your requirements.

AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business