Team Coordinator

Liberty Towers; London; On-site; GBP 35,000 - 38,000; Full time

Job summary

Liberty Towers is seeking a Team Coordinator to join a prestigious architectural practice in London. The role involves providing administrative support to senior staff, managing schedules, coordinating meetings, and assisting with project management tasks. This is a full-time position ideal for individuals with strong administrative abilities looking to thrive in a corporate environment.

Qualifications

• Proven experience in team support or secretarial roles.
• Familiarity with Adobe InDesign and Photoshop is a plus.
• Experience in document management systems.

Responsibilities

• Manage schedules for Directors and project teams.
• Coordinate meetings and logistics effectively.
• Support project management tasks and documentation.

Skills

Diary Management

Inbox Management

Gatekeeping

Meeting Coordination

Document Management

Information Sourcing

Resource Management

Travel Coordination

Proficiency in Microsoft packages

Fast and accurate touch-typing

Education

A-Level education or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe InDesign

Adobe Photoshop

Job description

This range is provided by Liberty Towers. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from Liberty Towers

Senior Recruitment Consultant at Liberty Towers

Overview:

Liberty Towers are delighted to be working with one of the most prestigious architectual practices in the world. They are actively recruiting for a Team Coordinator to join the team. This is a fantastic opportunity for somone with strong administrative skills who is keen to join a supportive team in a corporate enviorment.

Key Responsibilities:

• Diary Management: Efficiently manage the schedules of Directors, Associate Directors, Associates, and project teams, ensuring optimal time utilization.
• Inbox Management: Review and respond to emails on behalf of Directors and Associate Directors, maintaining clear communication.
• Gatekeeping: Act as the primary point of contact for internal and external design teams, ensuring messages are tracked and actioned appropriately.
• Meeting Coordination: Arrange meetings, booking venues, organizing refreshments, equipment, and following up to ensure smooth proceedings.
• Project Assistance: Support Directors with practice management tasks, including internal design or technical reviews.
• Document Management: Create, format, and update project-related correspondence and practice development materials using our document management system.
• Design Reports: Assist with project-specific design reports using InDesign, including importing images, amending text, and proofreading content.
• Ad Hoc Tasks: Provide project teams with various administrative tasks, such as directories, schedules, archiving, and more.
• Information Sourcing: Gather project information for bids, reports, and presentations, and prepare documents for various purposes.
• Resource Management: Assist project leaders with team resourcing by managing holiday and absence records.
• Travel Coordination: Arrange travel logistics, including flights, hotels, car hire, and visas for both domestic and international trips.
• Expenses: Prepare and submit monthly expenses for project leaders, adhering to company financial processes.
• Purchase Orders: Raise purchase order requests for architects in accordance with financial procedures.
• Support: Assist project teams with training, troubleshooting, and issue resolution.
• Building Tours and Events: Organize building tours, travel, itineraries, and project team get-togethers.
• Continuous Improvement: Identify potential improvements to enhance project team organization and operational efficiency.
• Back-Up Support: Act as a back-up for the Executive Director's PA and other Practice Operations team members when needed.

Job Requirements:

• Proven experience in team support or secretarial roles.
• A-Level education or equivalent.
• Proficiency in Microsoft packages (Outlook, Word, Excel, PowerPoint).
• Familiarity with Adobe InDesign and Photoshop is a plus.
• Fast and accurate touch-typing skills (minimum 60wpm).

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Architecture and Planning

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