Team Coordinator

Deverell Smith Recruitment Ltd; Greater London; Hybrid; GBP 30,000 - 35,000; Full time

Job summary

Deverell Smith Recruitment Ltd in Central London is seeking a proactive Team Coordinator to join our growing office. You will manage diaries, coordinate site visits and travel, and provide admin support to four Directors in a busy, professional environment.

The role is hybrid (1 day from home) and requires strong organisational skills, reliable execution, and clear communication with internal and external stakeholders.

Qualifications

• Experience in a Team Coordinator/Office Coordinator/PA/EA role or similar administrative position.
• Excellent organisational and time management skills.
• Strong written and verbal communication abilities.
• Experience coordinating diaries, meetings and travel.
• Confident liaising with senior stakeholders and external contacts.
• Proactive approach and ability to take ownership of tasks.
• Good IT skills, including Microsoft Office, Outlook, Word and Excel.
• Willingness to learn and take on additional responsibilities as the business grows.
• Previous experience within property, construction, engineering, consultancy or professional services would be advantageous.

Responsibilities

• Coordinate team diaries, meetings, appointments and site visits.
• Liaise with internal and external stakeholders to manage schedules and activities.
• Support document management, filing and distribution of company and project documentation.
• Provide administrative and coordination support to four Company Directors.
• Manage diaries, meetings, appointments and competing priorities.
• Organise travel and accommodation, including flights and trains.
• Assist with meeting preparation, follow-up actions and general correspondence.
• Support the smooth running of the London office and day-to-day logistics.
• Proactively anticipate requirements and ensure the Directors and wider team are well organised and supported.
• Provide wider administrative and coordination support as required.

Skills

Organised

Proactive

Reliable

Time management

Communication skills

Diary management

Travel coordination

Microsoft Office

Tools

Outlook

Excel

Word

PowerPoint

Job description

Team Coordinator

Central London | £30,000-£35,000

Hybrid (1 day from WFH)

We are working with an ambitious and growing project delivery business with a strong portfolio of projects across London and the UK. The business works across a range of sectors, including residential, co-living, PBSA, industrial & logistics and commercial office projects.

As the business continues to grow, they are looking for an organised and proactive Team Coordinator to join their central London office.

The Role

This is a varied and highly visible role, working closely with the Quality Lead and Office Manager to keep the team and wider office organised and running efficiently.

You will coordinate team diaries, organise site visits, arrange meetings and support document management, while also providing administrative support to four Company Directors. This will include diary management, travel arrangements, meetings and general coordination.

The role would suit someone who enjoys working in a busy professional environment, is highly organised and confident managing multiple priorities and stakeholders.

Key Responsibilities

• Coordinate team diaries, meetings, appointments and site visits.


• Liaise with internal and external stakeholders to manage schedules and activities.


• Support document management, filing and distribution of company and project documentation.


• Provide administrative and coordination support to four Company Directors.


• Manage diaries, meetings, appointments and competing priorities.


• Organise travel and accommodation, including flights and trains.


• Assist with meeting preparation, follow-up actions and general correspondence.


• Support the smooth running of the London office and day-to-day logistics.


• Proactively anticipate requirements and ensure the Directors and wider team are well organised and supported.


• Provide wider administrative and coordination support as required.

About You

We are looking for someone who is organised, proactive and reliable, with excellent attention to detail and the ability to confidently manage multiple priorities.

Ideally, you will have:

• Previous experience as a Team Coordinator, Team Assistant, Office Coordinator, PA, EA or in a similar administrative role.


• Excellent organisational and time management skills.


• Strong written and verbal communication skills.


• Experience coordinating diaries, meetings and travel.


• Confidence liaising with senior stakeholders and external contacts.


• A proactive approach and the ability to take ownership of tasks.


• Good IT skills, particularly Microsoft Office, Outlook, Word and Excel.


• A willingness to learn and take on additional responsibilities as the business grows.

Previous experience within property, construction, engineering, consultancy or professional services would be advantageous.

The Opportunity

This is an excellent opportunity for an organised and ambitious individual to join a growing professional business, working closely with senior leadership and taking on a varied role with plenty of scope to develop.