Team Assistant - Operations

Lionsgate; Greater London; On-site; GBP 28,000 - 36,000; Full time

Job summary

Lionsgate is recruiting for a Team Assistant within our Operations team. The chosen candidate will support the Technical Operations division, responsible for service delivery across the studio’s distribution business; theatrical, home entertainment and television.

Key responsibilities include coordinating submissions, metadata creation, asset distribution, and vendor coordination, alongside general administrative duties and event support in a fast-paced environment.

Qualifications

• Demonstrable relevant experience.
• Proficient in Microsoft Office, including Outlook, Word and Excel.
• Knowledge of QC/QAR and VTR is highly desirable.
• Knowledge of tape and digital video formats and technologies is highly desirable.
• Exceptional organisational skills with strong attention to detail.
• Ability to work independently, use initiative and take ownership.
• Strong ability to manage multiple priorities, organise workload and meet deadlines.
• High level of discretion and integrity, handling confidential information.
• Strong communication and interpersonal skills, collaborating effectively in a fast-paced environment.
• Proactive and innovative approach to problem-solving.

Responsibilities

• Coordinate BBFC and IFCO submissions and maintain records.
• Support invoice and purchase order management, tracking and reconciliation.
• Create, check and distribute metadata accurately and on deadlines.
• Coordinate artwork creation with internal stakeholders and external vendors.
• Generate and maintain barcode, catalogue numbers and vendor IDs.
• Distribute assets securely following naming conventions and workflows.
• Provide day-to-day digital workflow support and resolve issues promptly.
• Manage packaged media projects from initiation to delivery with status updates.
• Prepare packaged media sleeve proofs and coordinate amendments.
• Maintain physical archives and accurate finished stock records.
• Manage subtitle asset archives with filing and version control.
• Support screening and events coordination when required.
• Provide general departmental administration including meetings and minutes.

Skills

Multitasking

MS Office (Outlook Word Excel)

QC/QAR knowledge

Video formats knowledge

Organizational skills

Independent working

Time management

Discretion & integrity

Communication

Problem solving

Job description

Summary

Lionsgate is recruiting for the role of Team Assistant within our Operations team. The chosen candidate will support the Technical Operations division, which is responsible for all aspects of service delivery, both in-bound and out-bound, across all areas of the studio’s distribution business; theatrical, home entertainment and television. Content protection, anti-piracy and postproduction expertise also fall within its remit.

Key Responsibilities Include

• Coordinate BBFC and IFCO submissions, maintaining accurate records and supporting the timely progression of materials through each process.
• Support invoice and purchase order management, including raising, tracking and reconciling documentation and escalating discrepancies where appropriate.
• Create, check and distribute metadata accurately and in line with agreed requirements and deadlines.
• Coordinate artwork creation, review and distribution, liaising with internal stakeholders and external vendors to keep work on track.
• Generate and maintain barcodes, catalogue numbers and vendor IDs, ensuring records are complete and consistent.
• Download, organise, and distribute assets securely to the appropriate recipients, following agreed naming conventions and workflows.
• Provide day-to-day Digital workflow Support, monitor requests and help resolve or escalate operational issues promptly.
• Undertake Packaged media Project Management from initiation through delivery, maintaining schedules, actions and status updates.
• Complete packaged media sleeve proofing carefully, identifying errors and coordinating amendments before approval.
• Maintain physical archives and accurate records of finished stock, ensuring materials can be located and retrieved efficiently.
• Manage and maintain subtitle asset archives, including accurate filing, version control and retrieval.
• Provide occasional screening and events support when required, coordinating practical arrangements with relevant teams.
• Provide general administration and support for the department, including meeting coordination, minutes, document preparation, filing and follow-up of actions.
• Build effective working relationships with internal teams and external vendors, communicating progress, risks and outstanding requirements clearly.
• Identify practical opportunities to improve administration, record keeping and operational workflows while maintaining quality and compliance.

Required Skills

• Demonstrable relevant experience gained in previous roles.
• Proficient in Microsoft Office, including Outlook, Word and Excel.
• Previous QC/QAR and VTR experience is highly desirable.
• Knowledge of tape and digital video formats and technologies is highly desirable.
• Exceptional organisational skills, with strong attention to detail.
• Ability to work independently, use initiative and take ownership of responsibilities.
• Strong ability to manage multiple priorities, organise workload effectively and meet deadlines.
• High level of discretion and integrity, with the ability to handle confidential and sensitive information appropriately.
• Strong communication and interpersonal skills, with the ability to collaborate effectively and remain composed in a fast-paced environment.
• A proactive and innovative approach to problem-solving.
• An interest in and passion for film would be beneficial but is not essential.

Our objective is to source candidates who demonstrate our global values

Resourcefulness – We redefine what is possible.

Innovation – We challenge the status quo in order to foster bold thinking and outcomes.

Collaboration – We connect people and ideas to ensure all voices are heard.

Inclusiveness – We pursue and embrace diverse talent and perspectives.

Empowerment – We equip and entrust our people to cultivate growth and advance our mission.

Integrity – We respect all individuals and honour our commitments to one another.