Team Assistant, London

Alvarez & Marsal; Greater London; On-site; GBP 28,000 - 38,000; Full time

Job summary

Alvarez & Marsal in London is seeking a Team Assistant to support the GlobalDisputes & Investigations team. You will manage calendars, book meetings, venues, flights and hotels, and prepare expense reports for MDs, alongside onboarding new staff.

You will also handle general office tasks, maintain storage and retrieval systems, coordinate catering, monitor meeting room bookings, and support with PowerPoint, Word and Excel documents, ensuring smooth daily operations.

Qualifications

• Active listener with good communication skills.
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Maintain a high level of professionalism in all interactions.
• Good time management, organisation and prioritisation skills.
• Strong attention to detail.
• Proactive and eager to learn.
• Ability to work independently and within a team.

Responsibilities

• Assisting EA team with: Calendar management; Booking meetings, venues, flights, and hotels; Completing expense reports for MDs; Completing weekly timesheets for MDs.
• Assisting wider team with: Handling general office tasks, such as printing, binding, scanning, and collecting and distributing post; Assisting with the onboarding process of new staff; Improving and maintaining storage and retrieval systems; Ad hoc clerical duties and projects; Covering for EA holidays and absences; Monitoring meeting room bookings and ensuring rooms are kept tidy and well stocked; Coordinate catering for meetings and events; Good working knowledge of Teams/video conference and AV equipment; Monitoring office supplies and topping up when required; Creating and amending documents in PowerPoint, Word and Excel.

Skills

Active listening

Communication skills

Microsoft Office

Time management

Attention to detail

Proactive learning

Teamwork

Job description

Description

About Alvarez & Marsal (A&M) is a global consulting firm with over 11,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients’ problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

The Team

A&M’s GlobalDisputes & Investigations(“D&I”) practice is a leading provider of Cyber Risk Management, Forensic Technology, Forensic Accounting & Investigations, Dispute Advisory, Economic Consulting, and Privacy & Data Compliance services. The firm has an established reputation for high quality work in a non-Audit environment. Our approach is characterized by a high level of objectivity, diligence and intensive analysis. The team is looking for a Team Assistant to join London.

How you will contribute

• Assisting EA team with:
• Calendar management.
  • Booking meetings, venues, flights, and hotels.
  • Completing expense reports for MDs.
  • Completing weekly timesheets for MDs.
• Assisting wider team with:
• Handling general office tasks, such as printing, binding, scanning, and collecting and distributing post.
• Assisting with the onboarding process of new staff.
• Improving and maintaining storage and retrieval systems.
• Ad hoc clerical duties and projects.
• Covering for EA holidays and absences.
• Monitoring meeting room bookings and ensuring rooms are kept tidy and well stocked.
• Coordinate catering for meetings and events.
• Good working knowledge of Teams/video conference and AV equipment.
• Monitoring office supplies and topping up when required.
• Creating and amending documents in PowerPoint, Word and Excel.

Qualifications

• Active listener with good communication skills.
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Maintain a high level of professionalism in all interactions.
• Good time management, organisation and prioritisation skills.
• Strong attention to detail.
• Proactive and eager to learn.
• Ability to work independently and within a team.

Your journey at A&M

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.

We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals.