Team Assistant - Distribution

Columbia Threadneedle Investments EMEA APAC; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

Ein etabliertes Unternehmen sucht einen Team Assistant, um Führungskräfte in der Distribution zu unterstützen. Diese Rolle umfasst die Organisation von Terminen, Reisebuchungen und die Erstellung von Präsentationen. Sie werden Teil eines dynamischen Teams, das sich durch exzellente Kommunikation und Organisation auszeichnet. In einem Umfeld, das Vielfalt und Inklusion schätzt, haben Sie die Möglichkeit, Ihre Fähigkeiten in einem unterstützenden Team weiterzuentwickeln. Wenn Sie eine Leidenschaft für Organisation und Teamarbeit haben, könnte dies die perfekte Gelegenheit für Sie sein.

Qualifications

• Erfahrung in der administrativen Unterstützung auf hohem Niveau.
• Fähigkeit, vertrauliche Informationen diskret zu behandeln.
• Starke Kenntnisse in Microsoft Office-Anwendungen.

Responsibilities

• Unterstützung von Führungskräften mit administrativen Aufgaben.
• Verwaltung von Terminen, Reisen und Besprechungen.
• Vorbereitung von Präsentationen und Dokumenten.

Skills

Organisation

Kommunikation

Zeitmanagement

Vertraulichkeit

Flexibilität

Education

Abschluss in Verwaltung oder ähnlichem Bereich

Tools

Microsoft Office

PowerPoint

Word

Excel

Job description

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You will provide comprehensive secretarial and administrative support to 2 leaders within the Distribution Services Group, as well as supporting some of the European Country Heads, alongside assisting/covering other Team Assistants as required.

Job Responsibilities

Diary management of covered senior managers - ensuring their days are suitably structured to support focus on priority meetings and tasks

Travel booking; arranging flights and accommodation in line with Columbia Threadneedle travel policies, ensuring approvals are gained where necessary and arranging itineraries, documentation, visas etc

Preparing meeting material, agendas and putting together presentations using PowerPoint as required

Office admin duties which include arranging special deliveries & couriers, office supplies and general day to day tasks

Liaising with your team and Accounts Payable to prepare/submit expense claims and process external invoices

Managing the process for starters and leavers from start to finish. Setting up accounts, systems access, desk set up and new joiner schedules. Ensuring approvals are provided and dealing with any IT related requests

Preparation of ad-hoc documents in Word, Excel & PowerPoint. Including the distribution of weekly, bi-weekly updates

Working with the marketing team on client events across the region, as well as organising ad-hoc department/team events

Booking rooms, lunches and arranging video calls where applicable

Provide additional support where required, including cover of other PAs. Picking up any administrative elements of the distribution persons you support

Ad-hoc duties such as filing, photocopying, and printing

Key Capabilities

Strong administration and organisational skills

Intermediate to advance in Office, Word, PowerPoint, and Excel

Able to handle confidential and sensitive business and personal information with discretion.

Flexibility - priorities get changed/added/cancelled at short notice

Excellent and effective communication, both written and verbal, at all levels

Able to work to tight deadlines and under pressure

Acts on own initiative

Superb time-management skills to allow for competing priorities

Ability to work on your own as well as part of a team

About Columbia Threadneedle Investments

Working at Columbia Threadneedle Investments you'll find growth and career opportunities across all of our businesses.

We're intentionally built to help you succeed. Our reach is expansive with a global team of 2,500 people working together. Our expertise is diverse with more than 650 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies, and we have the capability to create bespoke solutions matched to clients' specific requirements.

Columbia Threadneedle is a people business and we recognise that our success is due to our talented people, who bring diversity of thought, complementary skills and capabilities. We are committed to providing an inclusive workplace that supports the diversity of our employees and reflects our broader communities and client-base.

We appreciate that work-life balance is an important factor for many when considering their next move so please discuss any flexible working requirements directly with your recruiter.

Full-Time/Part-Time

Full time

Worker Sub Type

Permanent

Job Family Group

Business Support & Operations

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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