Team Assistant

Hampshire County Council; Winchester; Hybrid; GBP 29,000 - 32,000; Full time

Job summary

Hampshire County Council in Winchester is seeking a proactive Team Assistant to join the DMT and Executive Support team. You will support a team of secretaries and personal assistants, providing capacity and resilience across the unit while working with the Team Leader and colleagues.

Gain experience across a large local authority, learn from experienced professionals, and develop practical skills in diary management, correspondence and senior support within a flexible, supportive environment.

Qualifications

• Strong organisation and attention to detail with a professional approach.
• Able to manage competing priorities and communicate with a wide range of people.
• Experience in administration, diary management, correspondence or meeting support would be valuable.

Responsibilities

• Support electronic diary management, meeting arrangements and the preparation of papers and information.
• Help log, track and coordinate correspondence and enquiries from elected members, MPs, district and borough councils, parish councils, residents and businesses.
• Liaise with colleagues across Universal Services and the wider County Council to help secure timely, accurate responses.
• Prepare professional correspondence, documents, reports and presentation material.
• Maintain accurate records and handle sensitive or confidential information appropriately.
• Provide flexible administrative support across the team, including cover during busy periods and absences.

Job description

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Team Assistant

Job Reference: HCC625358
Salary Range: £28,697 - £31,573 per annum
Work Location: Elizabeth II Court, Winchester (Hybrid Working)
Hours per week: 37
Contract Type: Temporary until 1 August 2027
Closing Date: 22 November 2026
Interview Date: w/c 30 November 2026

The Role:

The DMT and Executive Support team supports the Directorate Management Team and Executive Members. The team is made up of experienced secretary and personal assistant colleagues who work collaboratively, while adapting their approach to the needs of the senior leaders and service areas they support.
We are looking for an organised and adaptable Team Assistant to join our DMT and Executive Support team. Workloads are consistently high and this new temporary role will provide valuable capacity and resilience across the whole team.
Rather than supporting one individual, you will work with the Team Leader and each of our Secretary and Personal Assistant colleagues. This will give you a broad introduction to different working styles, senior-level support and the wide range of services delivered through the Universal Services Directorate.

What you’ll do:

• Support electronic diary management, meeting arrangements and the preparation of papers and information.
• Help log, track and coordinate correspondence and enquiries from elected members, MPs, district and borough councils, parish councils, residents and businesses.
• Liaise with colleagues across Universal Services and the wider County Council to help secure timely, accurate responses.
• Prepare professional correspondence, documents, reports and presentation material.
• Maintain accurate records and handle sensitive or confidential information appropriately.
• Provide flexible administrative support across the team, including cover during busy periods and absences.

What we’re looking for:

You will bring strong organisation, attention to detail and a professional approach. You will be comfortable communicating with a wide range of people, able to manage competing priorities and willing to learn. Experience in administration, diary management, correspondence or meeting support would be valuable, but we also welcome applicants who can demonstrate relevant transferable skills and the potential to develop.

• Gain experience across a large and varied local authority directorate.
• Learn from an experienced team of secretary and personal assistant colleagues.
• Develop practical skills in diary management, correspondence, stakeholder liaison and senior support.
• Contribute to services that make a difference to communities across Hampshire.

Hampshire County Council is recognised nationally asone of the highest performing local authorities in the UK. A modern, forward-looking local authority, it offers a pleasant, supportive, and collaborative working environment.
Hampshire County Council is also a flexible employer interested in making the most of your skills and offers a great work life balance. We invest in you through ourinternal development programmes and trainingand offer a competitive salary and benefits package .
Apprenticeship opportunity
The role may be offered with a Level 3 Business Administrator apprenticeship. This is subject to the successful candidate meeting the entry criteria, an appropriate training provider delivering the programme and places being available on the course.

Contact Details for an Informal Discussion:

Hampshire County Council is committed to safeguarding and promoting the welfare of children, young people and adults. We expect all employees, workers and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment.

In order to combat discrimination, no unnecessary conditions or requirements will be applied which could have a disproportionately adverse effect on any one group. All sections of the population will have equal access to jobs. No applicant or employee will receive less favourable treatment because of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership and pregnancy or maternity, unless a Genuine Occupational Requirement (GOR) applies.

We are a Disability Confident Employer - committed to ensuring that our recruitment and selection process is inclusive and accessible.