Democratic Services Assistant

Shared Services Partnership; Winchester; Hybrid; GBP 34,000 - 38,000; Full time

Job summary

Hampshire County Council is seeking a Democratic Services Assistant to join the Democratic Services team in Winchester. The role supports committee meetings, prepares agendas and minutes, and advises councillors on proper procedures.

It offers hybrid working with a mix of office and home-based days and requires travel to various venues in Hampshire as needed. The post is permanent with a salary of £34,273 - £37,570 per annum, 37 hours per week, with part-time hours considered.

Qualifications

• Experience of democratic services would be ideal or transferable skills from governance/meetings.
• Attention to detail is essential to ensure processes are followed accurately.
• Ability to meet deadlines and manage a varied workload.

Responsibilities

• Support a range of committee meetings and follow established processes for agendas and minutes.
• Provide advice to councillors and officers on correct procedure.
• Publish notices, respond to emails and process petitions as part of the Democratic Services Team.
• Travel to venues across Hampshire as required and ensure travel is covered by your insurance.

Job description

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Democratic Services Assistant

Job Reference: HCC625337
Salary Range: £34,273 - £37,570 per annum
Work Location: Elizabeth II Court, Winchester (Hybrid Working)
Hours per week: 37 (part time hours will be considered)
Contract Type: Permanent
Closing Date: 27 November 2026
Interview Date: 4 December 2026

An exciting opportunity has arisen for an Assistant to join our Democratic Services team at Hampshire County Council.

The Role:

We are seeking a person with good organisational skills who is proactive and self motivated to join our small hard working team who manage the Council’s democratic processes.

The role provides the opportunity to experience working at the heart of the County Council and gain an understanding of the variety of services the County Council provides, with exposure to a political environment.

What you’ll do:

In this role you will be expected to support a range of committee meetings. Your responsibilities will include following established processes for the production of agendas and minutes of meetings, along with providing advice to councillors and officers on correct procedure.

You will also provide a support role to the rest of the Democratic Services Team with administrative tasks such as publishing notices, responding to email enquiries and processing petitions.

What we’re looking for:

Experience of democratic services would be ideal, or transferable skills gained from other types of meeting/event management or governance role.

Attention to detail is essential to ensure processes are followed correctly. You need the ability to work to deadlines and manage a varied workload.

The role requires taking responsibility for areas of work, while also working as part of a supportive team. You will demonstrate strong interpersonal and communication skills for working with councillors and officers from across the organisation including senior officers.

Experience of Microsoft Office tools is required including SharePoint and Teams, and ability to learn the use of other software used to support the democratic process.

You will be required to visit other locations within Hampshire and therefore need to have the ability to travel, as necessary. This will include venues across Hampshire for meetings. If travelling by car in your own vehicle, you need Business Use cover included in your insurance.

Hampshire County Council is a modern, forward-looking local authority, offering a supportive and collaborative working environment.

Training will be provided on the use of Modern.Gov software for producing committee meeting information and related procedures. We will offer you support for personal development.

We offer hybrid working arrangements with minimum office working requirements according to the Open Workplace Policy. General pattern is one day in the office as a team and four days working from home each week, although attending in person meetings will require additional days in the office or at other meeting venues in Hampshire.

Our benefits package includes details of the holiday entitlement, pension scheme, flexi-time scheme, family friendly policies and interest free travel loans and discounts. We offer a flexible, motivating and inclusive workplace. We have created an environment that you can look forward to being a part of, where you are empowered to be your best and a workplace built on teamwork where people can grow and develop in their roles.

Please note this post is Politically Restricted.

Contact Details for an Informal Discussion:

Hampshire County Council is committed to safeguarding and promoting the welfare of children, young people and adults. We expect all employees, workers and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment.

In order to combat discrimination, no unnecessary conditions or requirements will be applied which could have a disproportionately adverse effect on any one group. All sections of the population will have equal access to jobs. No applicant or employee will receive less favourable treatment because of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership and pregnancy or maternity, unless a Genuine Occupational Requirement (GOR) applies.

We are a Disability Confident Employer - committed to ensuring that our recruitment and selection process is inclusive and accessible.