Team Assistant

Ramsey Portia; Leeds; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is looking for an ambitious individual to join their Business Support Team. This role offers a unique opportunity to provide high-quality administrative support to Executive Assistants and fee-earners. You'll be involved in various tasks, from document preparation to client onboarding, ensuring smooth operations within a busy environment. If you thrive in a fast-paced setting and have a keen eye for detail, this position is perfect for you. Join a dynamic team where your contributions will make a significant impact on the overall efficiency and success of the organization.

Qualifications

• Experience in a busy corporate environment is desirable.
• Ability to manage workload in a fast-paced setting.

Responsibilities

• Provide administrative support to Executive and Personal Assistants.
• Assist with client onboarding and document preparation.
• Manage meeting room preparation and greet visitors.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Time Management

Microsoft Office Proficiency

Teamwork

Numeracy Skills

Education

Administration Experience

Tools

Microsoft Office

Job description

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A large accounting firm are seeking an ambitious individual to join their Business Support Team to provide a high standard of professional and flexible administrative support to Executive Assistants, Personal Assistants and fee-earners across the business.

Duties & Responsibilities:

• Copying, printing and scanning
• Dealing with both incoming and outgoing post, i.e., courier, packages, and special post.
• Assisting with the preparation of various types of documents and correspondence.
• Assisting with new client onboarding including AML, Letters of Engagement, client checks and proactive follow-up with the relevant teams as required.
• Creating and updating client data rooms.
• Providing support on event organization both internal and external and related administrative tasks.
• Support other members of the team and provide cover as and when necessary to ensure that work is completed to a high standard and meets required deadlines.
• Managing meeting room preparation and clearing.
• Meeting and greeting external visitors.
• Preparing and submitting expense claim forms for fee-earners, if requested.
• Ad hoc administrative tasks as and when required.

The role requires:

• The ability to organise and manage their own workload within a busy, fast paced environment.
• The ability to cope with repetitive tasks.
• A flexible, professional approach and have the confidence and ability to communicate effectively.
• A natural team player with a positive and enthusiastic attitude and an excellent eye for detail.
• Excellent communication, organisation and administrative skills.
• Strong time management and prioritisation skills.
• Attention to detail: proof-reading all work and checking formatting, spelling and grammar.
• Effective user of Microsoft software and takes responsibility for undertaking any training required to improve relevant skills to meet the needs of the business.
• Proactive approach and enthusiasm to work independently and as part of a team.
• Should be flexible in approach to working overtime when required.
• Good English language and grammar skills.
• Good level of numeracy.
• Administration experience in a busy corporate environment is desirable.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing, Administrative, and General Business

• Industries

  Accounting and Financial Services

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