Team Assistant

pladis; Greater London; On-site; GBP 28,000 - 34,000; Full time

Job summary

pladis, a global biscuits and confectionery business, invites applications for a Team Assistant role at our MIU Campus in Chiswick Park, West London. You will support the Global Commercial Team and Godiva Team, enabling leaders to operate effectively and achieve objectives.

Key duties include diary management, meeting co-ordination, travel arrangements (UK and international), expense processing and reporting, and event hosting. This role requires a proactive, collaborative team player.

Responsibilities

• Diary management and calendar coordination for senior leaders
• Coordinate meetings, book rooms and manage catering
• Organise UK and international travel including visas and accommodation
• Process expenses and payments; maintain data and reports
• Produce reports, presentations, minutes and action logs
• Plan and host internal and external events and meetings
• Serve as central liaison with internal and external parties

Job description

Role Title: Team Assistant

Location: Chiswick Park

Reporting line: Functional VP

Want to help us bring happiness to the world? Want to join an ambitious and fast growing global biscuits and confectionery business investing heavily in iconic global brands, infrastructure and people? Then this is the place for you.

As proud bakers and chocolatiers and custodians of iconic global brands, we don't compromise on the quality of ingredients in our products or on the people we hire. We are looking for entrepreneurial spirits who share our passion for bringing happiness to our consumers and who embody our Winning Traits.

To succeed at pladis you need to be purpose-led , resilient and positive to succeed here because we expect pace and agility , we insist on collaboration and demand accountability. If that is your thing, then pladis offers global ambition, a clear Vision and roadmap for success, challenge, and unrivalled opportunities to learn and make an impact

Our story

Family and ideas have always been our ingredients. Our founding families believed biscuits and chocolates could bring moments of happiness to the world. Their ideas have stood the test of time. Their spirit continues to inspire our future. It's in the care and the craft we bake into biscuits and chocolates that have been loved for generations. And it's in the fresh ideas, the new twists, flavours and textures we add to old and new favourites.

Our 16,000 colleagues across our global network of bakers, distribution sites and offices each with their own unique, diverse experience. To bring happiness with every bite.

If you're a part of the pladis team, you know what it means to bring it. Whether it's or resilience, team spirit or go-getting attitude. Our courage and compassion. Our ownership. Our whole selves. We Bring it. Day in, day out.

Inspired by you

Our founders didn't follow rules and recipes, they created them. We're looking for fresh thinkers to help us create the next chapter for pladis.

pladis succeeds because of people like you. People who wake up in the morning excited to get to work. Who believe in themselves and their potential. Who want to grow as part of a global community of like-minded colleagues! Because growth is our oxygen and our fuel. And it's our deep and abiding belief that growth comes from working together, helping each other out, always passionate about our purpose to bring happiness with every bite.

Our Purpose

Bring happiness with every bite!

It's a purpose that every one of our colleagues, all around the world believes in. And while we're all unique, we also share the same values.

Each of our values is important on its own. In combination they're incredibly powerful.

Our values have deep personal meaning to us. They're part of who we are and what we stand for as an employer. Living our pladis values is a key part of success, look out for questions in your interview that link to these key pladis values.

Site Introduction

In 2021, pladis proudly opened the doors to our vibrant global hub, the MIU Campus. Located in the heart of Chiswick Park, West London. Just a short 5-minute walk from Gunnersbury Station, our campus is nestled within 33 acres of beautifully landscaped gardens, offering a welcoming and inspiring environment for all.

What will this role achieve?

You will work with Senior Leaders within our Global Commercial Team & Godiva Team. These Teams sit within our Global Functions. You will support the Senior Leaders and their teams, enabling them to operate effectively to deliver business objectives. The support you will provide maybe varied due to the unique requirements of each team.

Activities may include conference organisation, travel arrangements, diary management, PO management, team meetings and meeting preparation. Overall, you will need to be extremely proactive, collaborative and a standout team player, able to multi-task to support individuals and the teams.

This role is not eligible for visa sponsorship.

What will be your key deliverables?

To provide a wide-ranging of administrative to the Vice Presidents within the Function and their teams. Responsibilities will include:

• Co-ordinating and setting up meetings; booking rooms, organizing catering
• Diary management; organising and scheduling meetings
• Organising travel arrangements (UK and International), including visas,
  accommodation, transport etc.
• Processing of expenses
• Payment of invoices
• Data, project and financial administration - tracking changes and processes
• Updating spreadsheets and databases
• Producing reports, presentations, minutes, action logs, templates
• Planning, organising and hosting of internal and external events, corporate
  lunches and dinners
• Being a central liaison point for internal/external parties
• Co-ordinating team deliverables and timelines and prom