Team Assistant

pladis Global; Chiswick; On-site; GBP 23,000 - 30,000; Full time

Job summary

pladis Global is seeking a proactive Team Assistant to support senior leaders in the Global Commercial Team. Based at Chiswick Park, you will coordinate meetings, manage diaries, arrange UK and international travel, and handle expenses and reports.

You will act as a central liaison and help deliver a professional, efficient admin function across busy VP-level teams. The role requires strong communication, calendar discipline, and a collaborative approach to support multiple stakeholders while

Qualifications

• Able to build good, collaborative working relationships with a range of people.
• Advanced Word, Excel and Outlook skills - with openness to utilize AI technologies for effectiveness.
• Excellent written and verbal communication skills.
• Flexible and proactive approach to work, able to multi-task and deliver a varied workload.
• Attention to detail
• Excellent coordination, organisation and administration skills
• Eager to learn, flexible on working hours, open-minded and team-work oriented
• Ability to problem solve
• Ability to remain calm and focused under pressure and work within strict deadlines
• Ability to adapt quickly to change
• Previous experience in a similar role

Responsibilities

• Co-ordinating and setting up meetings; booking rooms, organizing catering
• Diary management; organising and scheduling meetings
• Organising travel arrangements (UK and International), including visas, accommodation, transport etc.
• Processing of expenses
• Payment of invoicesUpdating spreadsheets and databases
• Producing reports, presentations, minutes, action logs, templates
• Planning, organising and hosting of internal and external events, corporate lunches and dinners
• Being a central liaison point for internal/external parties
• Data, project and financial administration - tracking changes and processes
• Co-ordinating team deliverables and timelines and prompting actions as and when required
• Providing all-round administrative support for the team

Skills

Collaborative relationships

Advanced Word

Excel

Outlook

Written & verbal communication

Multi-tasking

Attention to detail

Coordination & administration

Problem solving

Learning agility

Experience in similar role

Tools

MS Word

MS Excel

Outlook

Job description

Want to help us bring happiness to the world? Want to join an ambitious and fast growing global biscuits and confectionery business investing heavily in iconic global brands, infrastructure and people? Then this is the place for you.

As proud bakers and chocolatiers and custodians of iconic global brands, we don’t compromise on the quality of ingredients in our products or on the people we hire. We are looking for entrepreneurial spirits who share our passion for bringing happiness to our consumers and who embody our Winning Traits.

To succeed at pladis you need to be purpose-led, resilient and positive to succeed here because we expect pace and agility, we insist on collaboration and demand accountability. If that is your thing, then pladis offers global ambition, a clear Vision and roadmap for success, challenge, and unrivalled opportunities to learn and make an impact

Role Title: Team Assistant

Location: Chiswick Park

Reporting line: Functional VP

Our story

Family and ideas have always been our ingredients. Our founding families believed biscuits and chocolates could bring moments of happiness to the world. Their ideas have stood the test of time. Their spirit continues to inspire our future. It’s in the care and the craft we bake into biscuits and chocolates that have been loved for generations. And it’s in the fresh ideas, the new twists, flavours and textures we add to old and new favourites.

A global community

Our 16,000 colleagues, in every corner of the world, bring their own experience of happiness to pladis. Each of us is unique but coming together as one family of bakers and chocolatiers working hard, with pride and with purpose. Because after all these years, we still believe biscuits and chocolates bring people together. We are pladis. We bake happiness. Happiness with every bite.

Inspired by you

Our founders didn’t follow rules and recipes, they created them. We’re looking for fresh thinkers to help us create the next chapter for pladis.

pladis succeeds because of people like you. People who wake up in the morning excited to get to work. Who believe in themselves and their potential. Who want to grow as part of a global community of like-minded colleagues.

Because growth is our oxygen and our fuel. And it’s our deep and abiding belief that growth comes from working together, helping each other out, always passionate about our purpose to bring happiness with every bite.

pladis colleagues care deeply about being the best. About winning, staying the course and never giving up. Whichever part of the world we’re in, whatever our role. Whether we’re baking, working in HR, finance, marketing or many other areas – we win as one pladis team.

And while we’re all unique, we share something in common. It’s the code by which we live and work. We call it our ‘Winning Traits & Behaviours’: Purpose Led, Agile, Collaborative, Positive and Resilient. Five aspects of pladis life that define who we are, how we interact and get things done.

Why join our team?

pladis is one of the world’s fastest growing snacking companies and home to much loved brands including McVitie’s, GODIVA and Ülker. pladis also owns regional brands Jacob’s, Go Ahead, Flipz, Turtles, BN, Verkade and many more products across sweet and savoury biscuits, wafer, cake, and chocolate.

Formed in 2016, pladis is the proud steward of over 300 years of family baking and confectionery experience. The expertise of our 16,000-strong global workforce spans 27 bakeries across 11 countries and is united by our purpose; to bring happiness with every bite. As a responsible business, delivering the highest quality products and exceptional service, pladis’ products have the potential to reach more than four billion people across the world.

As an organisation, we work hard to combine our treasured heritage with a contemporary culture based on our ‘winning traits and behaviours’: Purpose-led, Agile, Collaborative, Positive and Resilient.

pladis succeeds because of people like you. People who wake up in the morning excited to ‘bring it’. This means to bring not just your talent, skill and energy, but your whole identity. We strongly believe in the power of a diverse workplace and work tirelessly to make diversity and inclusion a cornerstone of our business identity and a driver of our growth.

What will this role achieve?

You will work with Senior Leaders within our Global Commercial Team & Godiva Team which sits within our Global Functions to support their teams, enabling them to operate effectively to deliver business objectives. The support you will provide maybe varied due to the unique requirements of each team.

Activities may include conference organisation, travel arrangements, diary management, PO management, team meetings and meeting preparation. Overall you will need to be extremely proactive, collaborative and a standout team player, able to multi-task to support individuals and the team!

To provide a wide-range of administrative tasks to Vice Presidents & Directors within the Function and their teams. Responsibilities will include:

• Co-ordinating and setting up meetings; booking rooms, organizing catering
• Diary management; organising and scheduling meetings
• Organising travel arrangements (UK and International), including visas, accommodation, transport etc.
• Processing of expenses
• Payment of invoicesUpdating spreadsheets and databases
• Producing reports, presentations, minutes, action logs, templates
• Planning, organising and hosting of internal and external events, corporate lunches and dinners
• Being a central liaison point for internal/external parties
• Data, project and financial administration - tracking changes and processes
• Co-ordinating team deliverables and timelines and prompting actions as and when required
• Providing all-round administrative support for the team

Skills / experiences and qualifications:

• Able to build good, collaborative working relationships with a range of people
• Advanced Word, Excel and Outlook skills - with a openness to utilize AI technologies for effectiveness.
• Excellent written and verbal communication skills
• Flexible and proactive approach to work, able to multi-task and deliver a varied workload
• Attention to detail
• Excellent co-ordination, organisation and administration skills
• Eager to learn, flexible on working hours, open-minded and team-work oriented
• Ability to problem solve
• Ability to remain calm and focused under pressure and work within strict deadlines
• Ability to adapt quickly to change
• Previous experience in a similar role

Diversity and inclusion is central to everything we do and is reflected across our business.

pladis brings together brands and people from around the globe – and this diversity is our great strength.

We’re an equal opportunities employer and believe in fostering an inclusive environment where we celebrate diversity of thinking and respect everyone’s distinctive qualities and perspectives.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform key job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

pladis is an Equal Opportunity Employer, committed to hiring a diverse workforce. All openings will be filled based on qualifications without regard to race, color, sex, sexual orientation, gender identity, national origin, marital status, veteran status, disability, age, religion or any other classification protected by law.