Team Assistant

Bertelsmann; Greater London; On-site; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Generous pension

Summer Fridays

Employee assistance program

EV scheme

Cycle to work scheme

Season ticket loan

Volunteer days

Job summary

Fremantle in London is seeking an experienced assistant to provide dedicated admin support to the Global Head of Entertainment and the Head of Pipeline, keeping busy diaries in check and coordinating meetings across multiple time zones.

You will join the Global Entertainment team, handle day-to-day operations, prepare presentations, and build trusted relationships with senior stakeholders, while contributing to a fast-paced, high-energy environment.

Qualifications

• Assistant / administrative experience supporting senior individuals.
• Excellent organisational and time-management skills with attention to detail.
• Proactive, with an organised approach to daily workload and diary management.
• Confident communicator able to manage busy schedules and stakeholders.

Responsibilities

• Manage complex diaries for the Global Head of Entertainment and Head of Pipeline.
• Coordinate meetings across multiple time zones and with key stakeholders.
• Meet and greet internal and external clients as needed; support relationship building.
• Produce PowerPoint and other presentations; assist with events and conferences.
• Take minutes and circulate agendas; support internal communications and admin.

Skills

Diary management

Calendar coordination

Stakeholder liaison

PowerPoint

Tools

MS Office

Job description

Company Description

About Us

Creating the Extraordinary, Together.

Fremantle is a powerhouse of the TV and Film industry. We are one of the world’s largest and most successful creators, producers and distributors of Entertainment, Drama & Film and Documentaries.

From critically acclaimed dramas like The Responder, starring Martin Freeman, award winning films including Paolo Sorrentino’s Oscar nominated The Hand of God to incredible entertainment like The Rap Game, Too Hot to Handle, The Apprentice and Britain’s Got Talent, we make shows with global appeal.

Our Purpose

We create stories and entertainment that connect audiences around the world and reflect the diversity of the communities we live in and serve. By bringing together different perspectives and expertise, we create content that is bold, relevant and innovative.

Guided by our shared purpose of Creating the Extraordinary, Together, we collaborate openly and challenge ourselves to think differently and move with pace in a constantly evolving industry. We encourage curiosity, accountability and courageous decision-making, while supporting each other to learn and grow. We inspire others from a place of being inspired ourselves. We are committed to building an inclusive culture where people feel trusted and empowered to succeed.

Job Description

About the team

Global Entertainment is a high-energy, fast-moving team responsible for some of our biggest entertainment formats, such as Idol and Got Talent. It’s a team that thrives on enthusiasm and going the extra mile, one where people genuinely care about the shows we make and the people we make them with. As a team, Global Entertainment juggles complex production schedules alongside high-profile stakeholder relationships. The team are looking for people who bring organisation, curiosity and a genuine interest in production.

Job overview

This role combines broad team support with exposure to production. You’ll be working closely with the Global Head of Entertainment and Head of Pipeline, managing their busy and sometimes complicated diaries, while also being a key point of support for the wider Global Entertainment team; helping with day-to-day operations, coordinating meetings, and keeping internal communications running smoothly across the group. Beyond the day-to-day, this role offers insight into the production of the Global Entertainment team over time.

Qualifications

Here you will get to:

• Manage the complex, fast paced and ever-changing diaries for the Global Head of Entertainment and Head of Pipeline.
• Drive and coordinate complicated meetings involving key internal and external stakeholders across multiple time zones.
• Meet and greet internal and external clients as needed.
• Support the team in building and maintaining strong client relationships.
• Support the Global Head of Entertainment and Head of Pipeline with activities such as producing PowerPoint and other presentations.
• Support with conference events such as client screenings, pitch meetings, sales conferences.
• When required, compile an agenda in advance of meetings and take minutes to be circulated to key stakeholders.
• Act as a key point of support for the wider Global Entertainment team, helping with day-to-day operations, internal communications and general administration to keep a fast-paced, high-energy environment organised and on track.
• Get exposure into how our biggest entertainment formats are produced, working alongside the production team.
• Build genuine, trusted relationships across the business as a plugged-in point of contact for the team.
• Insight into the Global Entertainment production team.

We’re looking for:

• Assistant / administrative experience, with a proven track record of supporting senior individuals.
• Proactive mind-set with an organised approach to daily workload.
• Excellent organisational and time-management skills with exceptional attention to detail.
• Energy and enthusiasm – someone who enjoys supporting a busy team, with an interest in production considered a plus.
• Strong problem-solving skills and accuracy and administration; be highly self-motivated
• A confident communicator who can help control busy, complicated diaries, juggle competing priorities and support a wider team.
• Someone who enjoys building productive working relationships with senior stakeholders.
• Professional presentation and demeanour with strong written and verbal communication skills
• Excellent M/S Office skills including Word, Excel, Outlook and PowerPoint.

Additional Information

Our benefits include generous company pension, summer Fridays, audience tickets, employee assistance program, access to free courses and training, EV scheme, cycle to work scheme, season ticket loan, business coaching sessions and volunteer days.

Fremantle is part of RTL Group, a global leader across broadcast, content and digital, itself a division of the international media giant Bertelsmann.

For more information, please visit Fremantle.com, follow us @FremantleHQ or visit our LinkedIn and Facebook pages.