Executive Team Assistant, Global Entertainment

Bertelsmann-Jobs; Greater London; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Company pension

Summer Fridays

Employee assistance program

EV scheme

Cycle to work

Season ticket loan

Training courses

Job summary

Fremantle, part of RTL Group, is seeking a proactive Administrative Assistant to support the Global Head of Entertainment and Head of Pipeline in London. You’ll manage busy diaries, coordinate meetings across time zones, and help with day-to-day operations for the Global Entertainment team.

This role offers exposure to high-profile productions and the chance to build relationships with senior stakeholders. Strong MS Office skills and a professional, energetic approach are essential, as you help

Qualifications

• Assistant/administrative experience with a proven track record of supporting senior individuals.
• Proactive mindset with an organised approach to daily workload.
• Excellent organisational and time-management skills with exceptional attention to detail.
• Energy and enthusiasm – someone who enjoys supporting a busy team, with an interest in production considered a plus.
• Strong problem-solving skills and accuracy and administration; be highly self-motivated.
• A confident communicator who can help control busy, complicated diaries, juggle competing priorities and support a wider team.
• Someone who enjoys building productive working relationships with senior stakeholders.
• Professional presentation and demeanour with strong written and verbal communication skills.
• Excellent MS Office skills including Word, Excel, Outlook and PowerPoint.

Responsibilities

• Manage the complex, fast paced and ever-changing diaries for the Global Head of Entertainment and Head of Pipeline.
• Drive and coordinate complicated meetings involving key internal and external stakeholders across multiple time zones.
• Meet and greet internal and external clients as needed.
• Support the team in building and maintaining strong client relationships.
• Support the Global Head of Entertainment and Head of Pipeline with activities such as producing PowerPoint and other presentations.
• Support with conference events such as client screenings, pitch meetings, sales conferences.
• When required, compile an agenda in advance of meetings and take minutes to be circulated to key stakeholders.
• Act as a key point of support for the wider Global Entertainment team, helping with day-to-day operations, internal communications and general administration to keep a fast-paced, high-energy environment organised and on track.
• Get exposure into how our biggest entertainment formats are produced, working alongside the production team.
• Build genuine, trusted relationships across the business as a plugged-in point of contact for the team.
• Insight into the Global Entertainment production team.

Skills

Diary management

Stakeholder management

Scheduling

Communication

Organizational skills

Tools

PowerPoint

Excel

Outlook

Word

Job description

Fremantle, part of RTL Group, is seeking a proactive Administrative Assistant to support the Global Head of Entertainment and Head of Pipeline in London. You’ll manage busy diaries, coordinate meetings across time zones, and help with day-to-day operations for the Global Entertainment team.

This role offers exposure to high-profile productions and the chance to build relationships with senior stakeholders. Strong MS Office skills and a professional, energetic approach are essential, as you help