Team Assistant

RTL Group; Greater London; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Company pension

Summer Fridays

Audience tickets

Employee assistance program

Training courses access

EV scheme

Cycle to work scheme

Season ticket loan

Coaching sessions

Volunteer days

Job summary

Fremantle, part of RTL Group, is seeking an experienced assistant to the Global Head of Entertainment to manage busy diaries and provide frontline day-to-day operations support in a fast-paced environment.

You will coordinate meetings across multiple time zones, prepare PowerPoint presentations, greet clients, and help with events and internal communications, while building trusted relationships with senior stakeholders and supporting the production team.

Qualifications

• Assistant/administrative experience with a proven track record of supporting senior individuals.
• Proactive mind-set with an organised approach to daily workload.
• Excellent organisational and time-management skills with attention to detail.
• Energetic and enthusiastic team support mindset with production interest a plus.

Responsibilities

• Manage the complex, fast paced and ever-changing diaries for the Global Head of Entertainment and Head of Pipeline.
• Drive and coordinate meetings involving key internal and external stakeholders across multiple time zones.
• Meet and greet internal and external clients as needed.
• Support the team in building and maintaining strong client relationships.
• Support with creating PowerPoint and other presentations for the team.
• Assist with conferences and client screenings, pitches, and sales events.
• Prepare agendas in advance of meetings and circulate minutes to stakeholders.
• Provide administrative support to the wider Global Entertainment team to keep operations organized.

Skills

Diary management

Meeting coordination

Client liaison

Client relationships

PowerPoint

Event coordination

Agenda & minutes

Administrative support

Production exposure

Relationship building

Communication

MS Office

Tools

PowerPoint

Excel

Outlook

Job description

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Fremantle is a powerhouse of the TV and Film industry. We are one of the world’s largest and most successful creators, producers and distributors of Entertainment, Drama & Film and Documentaries.

From critically acclaimed dramas likeThe Responder, starring Martin Freeman, award winning films including Paolo Sorrentino’s Oscar nominatedThe Hand of Godto incredible entertainment likeThe Rap Game, Too Hot to Handle, The ApprenticeandBritain’s Got Talent, we make shows with global appeal.

OurPurpose

We create stories and entertainment that connect audiences around the world and reflect the diversity of the communities we live in and serve. By bringing together different perspectives andexpertise, we create content that is bold,relevantand innovative.

Guided by our shared purpose of Creating the Extraordinary, Together, we collaborate openly and challenge ourselves to think differently and move with pace in a constantly evolving industry. We encourage curiosity,accountabilityand courageous decision-making, while supporting each other to learn and grow.We inspire others from a place of being inspired ourselves. We are committed to building an inclusive culture where people feel trusted and empowered to succeed.

Job Description

About the team

Global Entertainment is a high-energy, fast-moving team responsible for some of our biggest entertainment formats, such as Idol and Got Talent. It’s a team that thrives on enthusiasm and going the extra mile, one where people genuinely care about the shows we make and the people we make them with. As a team, Global Entertainment juggles complex production schedules alongside high-profile stakeholder relationships. The team are looking for people who bring organisation, curiosity and a genuine interest in production.

Job overview

This role combines broad team support with exposure to production. You'll be working closely with the Global Head of Entertainment and Head of Pipeline, managing their busy and sometimes complicated diaries, while also being a key point of support for the wider Global Entertainment team; helping with day-to-day operations, coordinating meetings, and keeping internal communications running smoothly across the group. Beyond the day-to-day, this role offers insight into the production of the Global Entertainment team over time.

Qualifications

Here you will get to:

• Manage the complex, fast paced and ever-changing diaries for the Global Head of Entertainment and Head of Pipeline.
• Drive and coordinate complicated meetings involving key internal and external stakeholders across multiple time zones.
• Meet and greet internal and external clients as needed.
• Support the team in building and maintaining strong client relationships.
• Support the Global Head of Entertainment and Head of Pipeline with activities such as producing PowerPoint and other presentations.
• Support with conference events such as client screenings, pitch meetings, sales conferences.
• When required, compile an agenda in advance of meetings and take minutes to be circulated to key stakeholders.
• Act as a key point of support for the wider Global Entertainment team, helping with day-to-day operations, internal communications and general administration to keep a fast-paced, high-energy environment organised and on track.
• Get exposure into how our biggest entertainment formats are produced, working alongside the production team.
• Build genuine, trusted relationships across the business as a plugged-in point of contact for the team.
• Insight into the Global Entertainment production team.
• Assistant / administrative experience, with a proven track record of supporting senior individuals.
• Proactive mind-set with an organised approach to daily workload.
• Excellent organisational and time-management skills with exceptional attention to detail.
• Energy and enthusiasm – someone who enjoys supporting a busy team, with an interest in production considered a plus.
• Strong problem-solving skills and accuracy and administration; be highly self-motivated
• A confident communicator who can help control busy, complicated diaries, juggle competing priorities and support a wider team.
• Someone who enjoys building productive working relationships with senior stakeholders.
• Professional presentation and demeanour with strong written and verbal communication skills
• Excellent M/S Office skills including Word, Excel, Outlook and PowerPoint.

Additional Information

Our benefits include generous company pension, summer Fridays, audience tickets, employeeassistanceprogram, access to free courses and training,EV scheme,cycle to work scheme, season ticket loan, business coachingsessionsand volunteer days.

Fremantle is part of RTL Group, a global leader across broadcast, content and digital, itself a division of the international media giant Bertelsmann.

For more information, please visit Fremantle.com, follow us @FremantleHQ or visit our LinkedIn and Facebook pages.