Team Administrator - Community Vaccination Service

Dorset HealthCare NHS Foundation Trust; Bournemouth; On-site; GBP 20,000 - 30,000; Full time

Job summary

Join a dynamic and forward-looking healthcare trust as a Band 3 Administration Assistant. In this role, you will support the Community Vaccination Service, ensuring efficient management of vaccination programs for school-age children and vulnerable populations. You will work closely with a team of nurses and administrators, facilitating communication and handling essential administration tasks. This is an exciting opportunity to make a tangible difference in the community while being part of an inclusive and supportive workplace that values diversity and empowers its staff to excel. If you are passionate about healthcare and administration, this role is perfect for you.

Benefits

Inclusive workplace

Career development opportunities

Supportive team environment

Qualifications

• Experience in administration roles is essential.
• Strong communication skills to liaise with various stakeholders.

Responsibilities

• Liaising with parents, schools, and service users for vaccination programs.
• Managing daily administration tasks and communications.

Skills

Administration

Communication

Teamwork

Record Management

Education

Relevant administrative qualification

Tools

Microsoft Office

Email systems

Job description

A Vacancy at Dorset HealthCare University NHS Foundation Trust.

The newly integrated Community Vaccination Service is looking for a team player and experienced Administration Assistant to help deliver the school age vaccination programme alongside the Covid vaccination delivery to housebound patients and care homes.
Vaccinations are the safest and most effective way of protecting individuals and communities from vaccine preventable diseases. Working for the Community Vaccination Service allows for you to work as part of a team supporting and promoting the importance of vaccines and offering support to the Integrated Vaccination Service across the Trust.
An exciting opportunity has arisen for a Band 3 Administration Assistant to support the management of the Community Vaccination Service (CVS).
The CVS team is part of the Integrated Vaccination Service and provides all school age children in Dorset their immunisations as per the UK Health Security Agency schedule, alongside this the service also provides Covid vaccines to the housebound and care home residents of Dorset. You will be supporting the management of a team of nurses and administrators on a day-to-day basis, ensuring all clinics and sessions are staffed appropriately and safely.

Main Responsibilities:

1. Liaising with parents/school/service users/care homes
2. Adding patients onto caseloads
3. Sending lists of new referrals to other departments
4. Making a referral to CHIS
5. Checking duplicate registration forms and actioning appropriately
6. Amending Records for CHIS/SN as advised
7. Handling phones/emails/general enquiries and consent forms
8. Sending and editing communications
9. Daily administration tasks as identified by the Administration lead

At Dorset HealthCare we’re on a mission to empower people to make the most of their lives through our outstanding, joined-up healthcare services. We’re a dynamic, forward-looking Trust, running 12 community hospitals, specialist inpatient facilities and a wide range of integrated community and mental health services for a population of almost 800,000 people.
We do things differently here – it’s one of the reasons the CQC rated us ‘outstanding’ in 2019. It’s also why 95% of patients across our services say they have a good or very good experience of our services and 89% of staff feel they can really make a difference. Whether you’re looking to work with us in one of our bustling market towns, vibrant urban locations, thriving seaside spots, or among the rolling hills of Dorset, there are lots of ways you can make a difference in our communities.
Our 7,000-strong workforce is at the heart of what we do and our success is a testament to our brilliant people. We're all about building a workplace for the future, we believe in equal opportunities and we celebrate diversity. We’re an inclusive workplace, where everyone is welcome, everyone can be authentic, and we are all encouraged to be the best version of ourselves.
Working with us you’ll be part of a strong team, challenge yourself, build a career, and teach us what we don’t know. And you’ll be working towards our vision to be better every day through excellence, compassion and expertise in all we do.

This advert closes on Wednesday 18 Dec 2024.