Team Administrator

TN United Kingdom; London; On-site; GBP 80,000 - 100,000; Full time

Job summary

An established industry player is seeking a dedicated Team Administrator to join their dynamic team in Greenwich. This role offers a unique opportunity to provide essential administrative support while contributing to the organization's commitment to net zero carbon transition. As a Team Administrator, you'll be responsible for managing multiple diaries, coordinating IT needs, and ensuring smooth communication within the team. The ideal candidate will have strong IT skills and relevant experience in office management or administration. Join a forward-thinking company that values integrity and creates opportunities for its people to excel.

Qualifications

• Experience in office management or as a senior administrator is essential.
• Proven IT skills in Microsoft Office applications are required.

Responsibilities

• Provide administrative support to the senior team and manage operational needs.
• Coordinate IT requirements and support the onboarding process for new employees.

Skills

IT Skills (Excel, Word, Outlook, PowerPoint)

Typing Skills

Office Management Experience

Diary Management

Tools

Web-based Applications

Job description

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities, and societies across the globe. To learn more about our purpose, culture, and priorities, visit our website.

Within our consult business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

Our values shape the way we consult and define the people we want to join us on our journey. They are:

• Safety first - Going home safe and well
• Integrity - Always do the right thing
• Create opportunity - For our people to excel

This is a 6-month contract, and the person will be required on site 5 days a week in Greenwich. The Team Administrator will provide effective administrative support to the senior team and manage administration and day-to-day operational needs.

You’ll be responsible for:

• Supporting the on-boarding process for new employees.
• Coordinating IT requirements for the team.
• Recording holiday/sick leave.
• Maintaining accurate filing and archiving systems in accordance with QA procedures.
• Coordinating phone calls & correspondence (e-mail and letters).
• Organizing internal meetings and booking of meeting rooms.
• Managing multiple diaries and emails on behalf of directors and the senior team.
• Ensuring meetings are planned, organized, and accurate actions/minutes are recorded.
• Producing highly accurate documents in line with templates and quality requirements (e.g., presentations, minutes, and reports).
• Organizing events/workshops.
• Working collaboratively towards the common goal of net zero carbon transition and sharing responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

You’ll need to have:

• Demonstrated experience of IT skills covering Excel, Word, Outlook, and PowerPoint.
• Demonstrated typing skills/ability.
• Proven relevant experience in an office management or senior administrator capacity.
• PA experience (i.e., diary management and arranging travel).

You’ll also have:

• Experience with web-based applications/software.
• Previous experience in the construction industry.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfill all of the criteria, please apply as you may still be the best candidate for this role or another role within our organization.

We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.