Team Administrator

Sussex Community NHS Foundation Trust; Horsham; On-site; GBP 21,000 - 25,000; Full time

Benefits offered by this job

Living wage employer

Flexible working options

Training and development

Job summary

Sussex Community NHS Foundation Trust is seeking an Administrative Support role within the Community Therapy Team - North in Horsham. You will assist with daily admin, data recording, minute taking, and support during MDT meetings to help patients remain independent at home.

The role supports Physiotherapists and Occupational Therapists and involves managing paperwork, data input, and correspondence using Word, Excel and PowerPoint, with flexible working options where available.

Qualifications

• Provide administrative support to ensure effective day-to-day running and outcomes for patients.
• Order PPE and consumables; record data regarding the caseload.
• Draft routine correspondence for approval and take formal minutes of meetings.
• Maintain IT and Maintenance databases and filing systems; provide general team support.

Responsibilities

• Order PPE and consumables; record data regarding the caseload and answering the phone.
• Word processing of reports and letters; amend and tidy documents; draft routine correspondence; take formal minutes.
• Maintain and update IT and Maintenance databases with Team issues.
• Keep office systems up to date and maintain filing and clerical systems; provide general support.
• Attend daily MDT meetings as Admin support and take notes.
• Receive and sort internal and external mail and deal with each appropriately.

Skills

Administrative support

Data entry

Minute taking

Telephone handling

Tools

Word

Excel

PowerPoint

Job description

The Community Therapy Team - North provides clinical interventions by a team of Physiotherapists and Occupational Therapists alongside therapy support staff following an assessment of needs, to support rehabilitation and preventing hospital admission.

The service receives referrals from a range of health and care professionals and triages, assesses and provides intervention to the patient to ensure the patient can remain safely and independently at home.

The post holder will provide administrative support to the service to ensure the effective day to day running and outcomes for patients.

Please note: Due to recent changes in UK immigration and visa rules, this role may not be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on the gov.uk website before applying to assess their eligibility for a Certificate of Sponsorship for this role.

Skilled Worker visa: going rates for eligible occupation codes - GOV.UK

Health and Care Worker visa: If you’ll need to meet different salary requirements - GOV.UK

• To support the team in the day to day running, tasks include ordering PPE and consumables, recording data regarding the caseload and answering the phone
• Word processing of reports and letters, including amending and tidying documents prepared by others, drafting routine correspondence for approval by the team members and taking formal minutes of meetings as required, using software packages as appropriate, e.g. Word, Excel and PowerPoint.
• Maintain and update IT and Maintenance data bases with any Team issues.
• Keeping office systems up to date (e.g. bring forward), devising and maintaining efficient filing, clerical and office systems, and providing general support within the team.
• Helping with meetings organised within the Team and writing up the notes. Attend daily MDT meetings as Admin support.
• Receive and sort internal and external mail and deal with each appropriately.

We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.

Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.

Why work for us?

• Positive 2024 NHS Staff Survey results, highlighting compassionate leadership and wellbeing
• Varied environments: community hospitals, patients’ homes, and bases across Sussex
• Flexible working options: part-time, flexi-time, annualised hours, and flexi-retirement
• Excellent training, development, and research opportunities
• Accredited Living Wage Employer, we ensure fair pay for all our staff
• Cost-effective workplace nurseries in Crawley, Hove, and Brighton
• Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief networks
• Level 3 Disability Confident Leader and Veteran Aware Trust

Our values

Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence

We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.

This post may close early if sufficient applications are received.

For further details / informal visits contact: Name: Debbie Pirkis Job title: Operational Team Lead Email address: [e-mail] Telephone number: 07484 403616