Enable job alerts via email!

Team Administrator

Pinsent Masons

Belfast

On-site

GBP 25,000 - 35,000

Full time

10 days ago

Boost your interview chances

Create a job specific, tailored resume for higher success rate.

Job summary

An established industry player is seeking a proactive Team Administrator to join their Risk Advisory Services group. This role, available on a 6-month fixed-term contract, focuses on e-filing and offers a chance to work in a collaborative environment. Candidates will support the team by managing filing systems, scheduling meetings, and ensuring effective communication. This position promises a dynamic work atmosphere where your contributions will be valued, and you will have the opportunity to develop your skills while making a meaningful impact.

Benefits

Carers’ Leave

25 Days Annual Leave

Contributory Pension

Private Healthcare

Death in Service Cover

Interest-Free Loans

Cycle to Work Scheme

Qualifications

Experience in maintaining filing systems and managing schedules.
Strong communication skills for liaising with clients and internal teams.

Responsibilities

Manage e-filing and ensure timely communication with stakeholders.
Support fee earners with scheduling and document preparation.

Skills

Filing System Management

Communication Skills

Scheduling

Customer Service

Education

High School Diploma

Tools

Microsoft Office Suite

Email Management Systems

Join to apply for the Team Administrator role at Pinsent Masons

1 week ago Be among the first 25 applicants

Join to apply for the Team Administrator role at Pinsent Masons

Get AI-powered advice on this job and more exclusive features.

Job Description

We are looking for a Team Administrator to join our Risk Advisory Services group on a 6 month fixed term contract. This role will focus on e-filing and can be based in any UK office excluding London.

Job Description

We are looking for a Team Administrator to join our Risk Advisory Services group on a 6 month fixed term contract. This role will focus on e-filing and can be based in any UK office excluding London.

Job Title: Team Administrator – 6 month fixed term contract

Group: Risk Advisory Services

Location: Any UK office (excluding London)

Hours: Monday to Friday 9.30am to 5.30pm

About the Business:

Here at Pinsent Masons we bring together the best people to get the job done. We’re naturally curious, constantly learning, listening, and growing. We’ll truly value your ideas. You’ll be joining an award-winning, hardworking and commercially minded team, where you’ll have the opportunity to work with leading experts and form meaningful relationships, while making a difference. You’ll get the opportunity to be involved in varied and challenging work. Working in an open and supportive environment, to deliver outstanding results.

Purpose of the role:

To provide proactive and professional support to the group.

Services to be delivered to the business in a manner which is consistent with the increasingly competitive environment in which the Firm operates.

This role is intended to embrace a team-working approach, collaborating with lawyers and other members of business operations to fulfil the needs of the business. A Team Administrator will, collectively, work with every member of the team to ensure that overall needs are met.

Support may be required to be provided to staff from more than one business unit and numbers and content of the group may change from time to time to reflect the current structure of the Firm

Key stakeholders for this role include fee earners, PA Services Coordinators, and PAs

Office based role

Candidate Overview

We are looking for candidates who ideally hold the following skills and experience:

Maintaining the filing system (both paper and e-mail based). Ensuring that all files are kept up to date at all times. Setting-up and maintaining new filing systems. Printing-off matter related e-mails on request and ensuring paper copies are held on the appropriate file. Archiving and retrieving files and deeds from storage as required
Assisting other members of the Practice Group with overflow work
Collating and preparing information for meetings, both internal and external. Producing and circulating agendas and itineraries, as appropriate
Taking and relaying messages (ensuring that lawyers and clients receive those messages promptly, particularly if they are out of the office)
Assisting with managing fee earner electronic schedules, arranging meetings/appointments and lunches both internally and externally as needed. Liaising with reception to ensure all room bookings and hospitality requirements are in place
Updating lawyers' client contact databases
Assisting Legal PAs and Business Development with preparation and sending out brochures to prospective clients and management of the interface with the Marketing Group including provision of contacts for seminars
Assisting Legal PAs with travel and accommodation arrangements for local, national and international travel (and ensuring that those arrangements comprise the most cost effective solution to meet the legal or client team's travel requirements)
Answering incoming telephone calls in a professional manner
Dealing with enquiries from internal and external callers
Awareness at all times that you are the "face of the firm", i.e. the first port of call for potential new instructions

Responsibilities

Ownership of e-filing for Partner and PA – this will be the predominant part of this role
Responsible for end-to-end service delivery
Delegate and promote correct use of firm wide resources
Review and collate returned tasks
Adherence to the firm's policies and procedures
Build strong relationships with key stakeholders
Maintain filing and archive systems
Collate and prepare information
Prepare and submit expenses
Take initiative and responsibility for liaison with other support services
Escalate issues to ensure office is kept safe and in good repair
Answer communications in a professional manner
Innovate and design to improve service area
Proactive response to practice group priorities
Drive continuous improvement

What can we offer you?

Carers’ leave (up to five paid days’ leave towards caring responsibilities)
25 days’ annual leave entitlement and the opportunity to purchase or roll over 5 days.
Contributory pension of up to 5%.
Private healthcare policy
Death in service cover (4 x base salary).
Eligibility to apply for an interest free season ticket loan, an interest free gym membership loan and/or an interest free rental deposit loan.
Cycle to work scheme.

What happens next?

Once your application has been submitted and reviewed, our Recruitment team will share the outcome with you by email.

We typically hold two interview stages per vacancy providing the opportunity to meet two members of the hiring team at each stage. The first stage is typically conducted virtually and the second stage typically in person at the office in which the role would be based. However, we strive to remain flexible depending on the requirements of the role or the candidate.

Our strength lies in our differences.

We are a Disability Confident and top Stonewall employer, a Valuable 500 member, a founding member of the Mindful Business Charter, signatory of the Race at Work Charter and a proud partner of Neurodiversity in Law. We encourage and value different ideas and styles of thinking. It’s with different perspectives that we’ll find solutions to our clients’ most complex challenges. It’s how we’ll deliver outstanding results today, and tomorrow. We want everybody attending an interview to be comfortable and able to fully demonstrate their experience and talents.

As an inclusive employer, we are willing to consider any flexible working requests.

Seniority level

Seniority level
Entry level

Employment type

Employment type
Full-time

Job function

Job function
Information Technology
Industries
Legal Services and Law Practice

Referrals increase your chances of interviewing at Pinsent Masons by 2x

Get notified about new Team Administrator jobs in Belfast, Northern Ireland, United Kingdom.

Belfast, Northern Ireland, United Kingdom 2 days ago

Lisburn, Northern Ireland, United Kingdom 5 days ago

Belfast, Northern Ireland, United Kingdom 1 week ago