Team Admin Support Assistant

La Fosse; Greater London; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Annual Leave up to 30 days

Hybrid Working Model

Annual Company Ski Trip

Wellness Perks

Mental Health Support

Enhanced Maternity Pay

Incentives & Socials

Private Health & Dental Discounts

Job summary

La Fosse is an employee-owned talent solutions business. This Team Assistant role supports the Commercial leadership team and broader business with diary management, meeting coordination, reporting and events, enabling priorities to stay on track.

You will work closely with senior leaders and the PA/EA network, handling travel, admin, and ad hoc requests. The role offers variety, hybrid working from our London office and development opportunities.

Qualifications

• Previous experience in a Team Assistant, PA, Sales Support, or Administrative role.
• Strong diary management and meeting coordination.
• Excellent organisation and ability to manage multiple priorities.
• Strong written and verbal communication skills.
• High attention to detail and independent working.

Responsibilities

• Coordinate internal and external meetings across multiple stakeholders, including complex meetings.
• Review diaries, resolve scheduling clashes and competing priorities.
• Manage meeting logistics, room bookings and recurring leadership meetings.
• Prepare agendas and collate information ahead of meetings.
• Support reporting, presentations and meeting packs as required.
• Assist with travel, diary reviews and basic expense administration.
• Provide reception cover during office hours and support office activities.

Skills

Diary management

Organisation

Communication skills

Attention to detail

Independent work

Stakeholder relationships

MS Office suite

AI & automation interest

Tools

Microsoft Office

Job description

Who we are

La Fosse is a total talent solutions business across technology, digital, and change. Our vision is to create a world where talent is recognised regardless of background and lived experience.

We partner with our customers to build solutions for their business and people challenges, leveraging our recruitment, academy, solutions, and executive search offerings. Our expert teams work at all levels from the classroom to the boardroom on a permanent, contract, interim, and executive search basis. We help add short-term capacity while building long-term capability, filling immediate skills gaps and, more importantly, solving future needs with outstanding, diverse talent.

Company culture is a huge focus for us, promoting an inclusive, caring environment that supports our employees in reaching their career goals. La Fosse is proud to be an employee-owned business; this enables our staff to have a voice in how La Fosse is run and provides more opportunities for them to play a pivotal role in our success. Most importantly, employee ownership allows us to maintain our culture, ethos, and values as we continue to scale our business together.

What are we looking for?

We’re looking for an organised, proactive and adaptable Team Assistant to support our Commercial leadership team and wider business at La Fosse.

This is a varied role that sits at the heart of the Commercial division, providing day-to-day coordination, diary and meeting support, reporting, event assistance and general administration.

You’ll work closely with senior leaders, the wider PA/EA team and colleagues across La Fosse, helping to make sure meetings run smoothly, priorities stay on track and the team has the support it needs to perform at its best.

It would suit someone who enjoys variety, is naturally organised and likes being one step ahead. You’ll need to be comfortable managing multiple priorities, working with senior stakeholders and getting involved wherever support is needed.

What will you be doing?

Diary & Meeting Management

• Coordinate internal and external meetings across multiple stakeholders, particularly more complex meetings involving three or more attendees.
• Proactively review diaries and help resolve scheduling clashes and competing priorities.
• Manage meeting logistics, room bookings and recurring team and leadership meetings.
• Support the set-up and smooth running of larger meetings, including presentations and meeting rooms.
• Prepare agendas and collate relevant information ahead of meetings.
• Track actions and follow up on outstanding items where required.
• Use technology and AI tools to make meeting coordination and follow-up more efficient.

Reporting & Business Support

• Prepare and collate reports, presentations and meeting packs when required.
• Support internal communications across the Commercial division.
• Help track commercial incentives, competitions and team initiatives and support the Senior Management Team in keeping momentum behind them.
• Gather information from stakeholders and help ensure key deadlines are met.
• Maintain trackers, documents and administrative systems.
• Support ad hoc reporting, data and presentation requests.

Commercial & Team Support

• Support business development initiatives, team incentives and commercial campaigns.
• Assist leaders with one-to-one preparation, diary reviews and general administration.
• Coordinate travel, restaurant bookings and basic expense administration.
• Act as a central point of contact for shared Commercial team support.
• Build strong relationships across the Commercial division and wider La Fosse business.
• Provide light-touch inbox support where required.
• Help coordinate team celebrations, gifts and other ad hoc requests.

Events & Office Support

• Support the planning and delivery of company meetings, town halls, incentives, socials and internal events.
• Work closely with the Commercial Senior Management Team to coordinate content and materials for key meetings and events.
• Support event logistics including meeting rooms, catering, presentations and set-up.
• Assist with company-wide meetings and activities, including breakfasts and other internal events.
• Support with new starter headshots and other simple internal content requirements.
• Provide reception cover during lunch breaks on agreed office days.
• Work alongside the Office Experience Manager on ad hoc operational and office activities.

PA / EA Team Support

• Work closely with the wider PA and EA team to provide flexible support across La Fosse.
• Provide holiday, sickness and workload cover when required.
• Support other PAs and EAs with diary management, administration and meeting coordination.
• Get involved in wider company projects and initiatives where additional support is needed.

You’ll ideally have previous experience in a Team Assistant, PA, Sales Support, Business Support or Administrative role.

You’ll also have:

• Strong diary management and meeting coordination skills.
• Excellent organisation and the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• High attention to detail.
• Confidence working independently and taking ownership of tasks.
• The ability to build relationships with people at all levels of a business.
• Good working knowledge of Microsoft Outlook, Word, PowerPoint and Excel.
• An interest in using technology, automation and AI to work more effectively.

You’ll Be Someone Who Is

• Proactive and solutions-focused.
• Highly organised and dependable.
• Comfortable working in a fast-paced environment.
• Adaptable and happy working across a broad range of tasks.
• Confident supporting multiple senior stakeholders.
• Collaborative and willing to help across the wider team.
• Comfortable using initiative rather than waiting to be asked.
• Positive about new technology and better ways of working.

Why La Fosse?

La Fosse is an employee-owned talent solutions business, which means our people have a genuine stake in the company and the value we create together.

We’re ambitious, collaborative and people-focused, and this role will give you exposure across a high-performing Commercial team as well as the wider La Fosse business.

You’ll be joining a team where you’ll have plenty of variety, visibility and the opportunity to make a tangible difference to how the business operates day to day.

• Annual Leave: Enjoy up to 30 days of annual leave, plus bank holidays, your birthday off, and a Christmas closure period.
• Hybrid Working Model: We work 3-4 days a week from our London office, with 2 weeks per year to work from anywhere, whether that’s by the beach, in the countryside, or closer to family.
• Annual Company Ski Trip: Hit the slopes with the team, our all-company ski trip is open to everyone.
• Wellness Perks: We subsidise your gym membership to help you stay active and energised, and offer weekly in-office massages for a midweek recharge.
• Mental Health Support: Access to professional support and resources to help you prioritise your wellbeing.
• Enhanced Maternity Pay: We provide enhanced maternity packages to support you through life’s important milestones.
• Incentives & Socials: Regular team socials, performance incentives, and rewards to celebrate your success.
• Private Health & Dental Discounts: Take advantage of discounted private healthcare and dental plans, because your health matters.

At La Fosse, we believe diverse teams create better outcomes. We welcome applications from all backgrounds and are dedicated to creating a workplace where everyone can thrive. If this role excites you but you don’t tick every box, we still encourage you to apply!