Talent Assistant

Framestore; Greater London; Hybrid; GBP 28,000 - 32,000; Full time

Job summary

Framestore seeks an onboarding coordinator to join our Talent team at our London studio. You will lead onboarding, inductions, and training for new joiners, and work closely with HR and Systems to align start dates and kit requirements.

You’ll manage seating, maintain attendance records, and support travel arrangements for talent events, while staying flexible to busy periods and sensitive data.

Qualifications

• Excellent communication skills and discretion when handling sensitive information.
• Strong organisational skills with meticulous attention to detail.
• Proactive, flexible, and initiative-driven mindset.
• Ability to adapt quickly to changing priorities and ad-hoc requests.
• Dependable and trustworthy with a strong work ethic.

Responsibilities

• Lead onboarding, inductions, and training for new joiners within the Talent team.
• Manage seating arrangements for all studio groups and liaise with HR and Systems on start dates and equipment.
• Maintain attendance and absence records and generate key data reports as required.
• Coordinate travel, accommodation and couriers for talent events and operational needs.
• Set up training sessions, attend team meetings, and take clear notes.

Skills

Communication skills

Organisational skills

Discretion

Proactive mindset

Flexible attitude

Work under pressure

Reliable work ethic

Tools

Google Suite

Job description

Framestore brings together world-class producers, artists, and technologists to craft visually striking work across advertising, episodic, and immersive productions. Our teams blend creative ingenuity with cutting-edge technology to deliver high-end visual effects, immersive storytelling, and premium content for global clients, brands, and broadcasters.

Framestore combines talent and technology to bring life to everything we create. Driven by creativity and inspired by the future, we set out every day to reframe the possible.

About the role

This is an existing role within our Talent team. You'll be the welcoming face of talent and the very first point of contact for everyone joining us. You'll play a vital role in keeping our department running seamlessly by leading onboarding, conducting inductions, and running training for new joiners.

In this role, you will build strong working relationships across the studio, acting as the key link between our team, HR, and Systems to keep everyone aligned on start dates and kit requirements. You'll also manage seating for the department and keep crucial attendance and absence records up to date.

We operate a hybrid working policy, requiring 3 days a week in our London studio for this role. Studio attendance on Mondays are mandatory so you can welcome and induct our new joiners in person. We are looking for someone proactive, flexible, and deeply trustworthy who approaches sensitive and confidential information with care and complete discretion.

You’ll also.

• Manage all seating arrangements for the Advertising, Episodic and Immersive teams.
• Partner closely with HR and Systems teams to manage expectations around new starter dates, equipment, and kit requirements.
• Build and maintain strong working relationships across HR, Systems, and wider studio departments.
• Maintain accurate absence and studio attendance records, pulling key data reports whenever required.
• Stay flexible and adopt a hands-on approach to ad hoc admin tasks, helping out during busy periods or providing holiday cover.
• Support the production finance process alongside our Production Operations Coordinator.
• Coordinate travel, accommodation, and couriers for talent events and operational needs.
• Help set up training sessions, attend team meetings, and take clear notes.

• Utmost discretion, maturity, and professionalism when handling sensitive data, including salaries, performance details, and personal matters.
• A proactive, solution-oriented mindset with plenty of initiative.
• A flexible attitude and the ability to adapt quickly to changing priorities or ad-hoc requests.
• Advanced skills in Google Suite.
• Excellent communication skills with a clear, friendly, and approachable manner.
• Exceptional organisational skills with a keen eye for detail.
• Ability to work effectively under pressure in a fast-moving environment.
• A reliable, responsible attitude and strong work ethic.

Desirable Skills:

• Previous experience in an administrative role within a studio, agency, or creative environment.
• Familiarity with scheduling tools or administrative databases.

Our Commitment

Framestore is proud to employ extraordinary talent across all genders, races, nationalities, religions, ages, abilities, and sexual preferences. We aim to encourage and support all of our current and future employees to achieve their potential. No job applicant will receive less favourable treatment on any basis when applying for a career with us.