Systems Business Administrator (Oracle)

Aneurin Bevan University Health Board; Caerleon; On-site; GBP 23,000 - 32,000; Full time

Job summary

Aneurin Bevan University Health Board is seeking a Systems Business Administrator to manage our business systems, support end-users and ensure smooth day-to-day operations within Estates and Facilities services.

The post holder will work as part of the Divisional Business Team, handling catering system operations including order processing, menu updates, allergen data management, and cost tracking, with occasional after-hours support as needed.

Responsibilities

• Place Oracle orders and receipting of deliveries.
• Manage the Central IT Software System for catering.
• Monitor a generic mailbox, process orders, liaise with suppliers.
• Update patient menus and allergen files; review sourcing ingredients and costs.
• Occasional weekend/after-hours support for system uploads and changes.

Job description

We are looking for a skilled and motivated Systems Business Administrator to manage our business systems, support end-users and ensure smooth day-to-day operations.

The post holder will work as part of the Divisional Business Team providing administrative support to the operational delivery of Estates and Facilities services.

The purpose of the catering system and database is to maintain a comprehensive database of all provisions, contracted suppliers and current prices, costing and allergen information, standard recipes and daily menus for patients and retail outlets.

The post holder will have responsibility for price adjustments, back office reports, bar coding, cash register training and VAT. There may be a need to occasionally attend at weekends and after core hours for technology uploads and similar system changes.

Main duties of the job

The post holder's day to day responsibilities will include placing Oracle orders, receipting delivery of orders, and day to day responsibilities for the Central Information Technology Software System for catering.

They will be responsible for monitoring a generic email box which will include processing orders and receipting, liaising with suppliers, responding and actioning any queries/issues or complaints.

They will work closely with the Catering Liaison Dietician to update patient menus, create & amend allergen files by sourcing and reviewing individual ingredients. Responsibility for maintenance and updating/ changes of menus /allergen/ patient feeding costs of Patient Bedside Meal ordering system.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.