Sustainability and Cleanliness Coordinator

GBS Group (UK); Birmingham; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading services company is seeking a Sustainability and Cleanliness Coordinator in Birmingham, England. This role involves overseeing daily cleaning operations and ensuring compliance with health and safety standards. The Coordinator will manage a team of cleaners, conduct audits, and handle inventory control. Ideal candidates will have supervisory experience in cleaning services and strong problem-solving skills. This full-time position offers opportunities for leadership and operational excellence.

Qualifications

• Proven supervisory experience in cleaning or facilities services.
• Demonstrable understanding of Health & Safety, COSHH, and risk assessment.
• Knowledge of cleaning methods and quality standards is essential.
• Strong communication and problem-solving skills required.

Responsibilities

• Lead and supervise Cleaners across shifts, ensuring standards are met.
• Plan daily deployment and covering shifts effectively.
• Conduct audits and inspections to ensure compliance with cleaning standards.
• Manage stock levels for cleaning materials and equipment.

Skills

Supervisory skills in cleaning

Understanding of Health & Safety

Communication skills

Organisational skills

Problem-solving skills

Planning rotas

IT proficiency

Tools

MS Office

Timetabler

Jira

Job description

Sustainability and Cleanliness Coordinator

3 days ago Be among the first 25 applicants

The Cleaning Supervisor is responsible for leading daily cleaning operations across GBS campuses to ensure safe, hygienic, and welcoming environments for students, staff, and visitors. The role combines hands‑on duties with operational leadership, driving quality standards, statutory compliance, sustainability goals, and excellent service delivery. The postholder is the first point of escalation for cleaning‑related issues, coordinates response to incidents, and ensures planned and periodic tasks are completed to great quality.

Responsibilities

• Lead, motivate, mentor and supervise Cleaners across shifts, ensuring adherence to schedule, standards, and procedures.
• Plan daily deployment and rota coverage, ensuring adequate staffing and coordinating agency or contractors when required.
• Take part in cleaning services of classrooms, offices, libraries, washrooms, receptions, circulation areas, and external areas.
• Ensure completion of routine, periodic, and deep‑clean schedules (e.g. floors, carpets, washroom descaling, kitchens, windows, high‑level dusting) to agreed specifications.
• Uphold colour‑coding systems, infection‑prevention protocols, and quality assurance processes aligned with industry best practice.
• Conduct regular audits/inspections; record findings, rectify defects promptly, and follow through on corrective actions.
• Monitor and operate relevant systems (e.g. Timetabler, Jira), responding within agreed SLAs.
• Manage stock levels for consumables and materials; ensure timely ordering, secure storage, cost and usage control.
• Complete monthly stocktakes; maintain accurate stock control records and support internal audit requirements.
• Ensure safe use, maintenance, and availability of cleaning equipment and machinery; coordinate servicing, repairs, and training.
• Complete and record checks on cleaning machinery and equipment for health & safety; escalate defects to Facilities Manager for repair and remove unsafe items from service.
• Maintain COSHH documentation, risk assessments, method statements, and safe systems of work for all tasks and chemicals.
• Empty and disinfect waste bins and receptacles; ensure safe segregation and disposal of rubbish in line with environmental legislation and GBs procedures.
• Support waste management and recycling programmes, ensuring correct segregation, presentation, and traceability (confidential waste, WEEE, toner, general/recycling).
• Collect data and prepare KPI reports (audit scores, SLA compliance, attendance, consumables usage, complaints) for the Facilities Manager.

Maintain a training matrix for Cleaners, scheduling refreshers and keeping accurate records of all training completed; contribute to training plans, toolbox talks, inductions, and ongoing coaching for the team; promote continuous improvement.

Essential Skills and Experience

• Proven supervisory experience in cleaning or facilities services within busy environments.
• Demonstrable understanding of Health & Safety, COSHH, manual handling, and risk assessment.
• Knowledge of cleaning methods, materials, equipment, and quality standards; ability to set and check standards.
• Strong communication, organisation, and problem‑solving skills; able to prioritise and adapt to changing needs.
• Experience in planning rotas, allocating work, conducting audits, and maintaining compliance records.
• Proficiency with e‑mail, MS Office, and basic IT systems.
• Practical knowledge of professional cleaning chemicals and aids across different surfaces and finishes.
• Flexible, proactive, ‘can‑do’ approach; able to work under own initiative while meeting service standards.

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Other

Industries

Business Consulting and Services

Location

Birmingham, England, United Kingdom