Sussex Innovation: OFFICE MANAGER & aDMIN COORDINATOR

Sussex Innovation; Brighton; Hybrid; GBP 18,000 - 24,000; Part time

Benefits offered by this job

Flexible working options

25 days pro rata annual leave

Dedicated training and volunteering/学习

Staff discounts

Job summary

Sussex Innovation in Brighton is seeking an proactive Office Manager & Admin Coordinator for a part-time role (22.5 hours/week) on a fixed-term basis of 16 months. You will manage day-to-day operations, support programme delivery, and assist with HR activities during the maternity cover period starting in March.

The role combines office management, programme coordination and people operations across multiple initiatives.

Qualifications

• At least three years in administration or office management
• Highly organised with ability to manage multiple priorities
• Excellent communication and stakeholder-management skills

Responsibilities

• Coordinate day-to-day administrative and operational activities across Sussex Innovation’s programmes
• Provide operational support for programmes and accelerator initiatives, ensuring efficient delivery
• Manage calendars, meetings, workshops, stakeholder sessions and internal events with logistics and follow-up actions
• Maintain accurate programme records, participant data, CRM systems and reporting information
• Coordinate communications and follow-up activity with programme participants, partners, employers and stakeholders
• Assist with data collection, reporting and performance monitoring for funded programmes and projects
• Provide office management support, ensuring smooth facilities and administrative functions
• Support onboarding, quarterly development review tracking and employee records
• Assist with coordination of employee engagement, wellbeing, learning and development
• Support governance activities including scheduling meetings, papers, minutes and follow-ups
• Work across teams to provide flexible operational support as priorities evolve
• Undertake additional duties appropriate to the role

Skills

Office management

Administration

Project coordination

Stakeholder management

Tools

SharePoint

Excel

Word

PowerPoint

Outlook

Job description

• PT Fixed-term

Share

Description

• Location: Brighton
• Job title: Office Manager & Admin Coordinator
• Hours: 22.5 hours per week (PT)
• Term: Fixed term – 16 months

Job Description:

We’re looking for a proactive and highly organised Office Manager & Administration Coordinator to play a central role in keeping Sussex Innovation running smoothly. This varied role combines programme coordination, business administration, office management and people operations. During the first phase of the contract, you’ll support the delivery of programmes including Tech Talent Champions, Scale Up Brighton & Hove, Scale Up East Sussex and our Deep Tech Accelerator. From March onwards, you’ll broaden your remit to support key HR activities during a maternity cover period.

Role specific responsibilities include:

• Coordinating day-to-day administrative and operational activities across Sussex Innovation’s programmes and business operations.
• Providing operational support for Tech Talent Champions, Scale Up East Sussex, Scale Up Brighton and Hove, our Deep Tech Accelerator, and other innovation programmes, ensuring activities are delivered efficiently and professionally.
• Managing calendars, meetings, workshops, stakeholder sessions and internal events, including scheduling, logistics and follow-up actions.
• Maintaining accurate programme records, participant data, CRM systems and reporting information.
• Coordinating communications and follow-up activity with programme participants, partners, employers, members and other stakeholders.
• Assisting with data collection, reporting and performance monitoring requirements for funded programmes and organisational projects.
• Providing office management support, ensuring the smooth day-to-day running of Sussex Innovation’s facilities and administrative functions.
• Supporting employee administration activities including onboarding, quarterly development review tracking and maintenance of employee records.
• Assisting with the coordination of employee engagement, wellbeing, learning and development and staff social initiatives.
• Supporting governance activities including scheduling meetings, preparing papers, taking minutes and monitoring follow-up actions.
• Working collaboratively across teams to provide flexible operational support as organisational priorities evolve.
• Undertaking additional duties appropriate to the level of the role as reasonably required.

Who we’re looking for:

We’re looking for someone with at least three years of experience in administration, office management, project coordination, programme support or operations. You will be highly organised, adaptable and confident managing multiple priorities while building strong relationships with internal and external stakeholders.

Essential capabilities include:

• Exceptional organisational and time-management skills.
• Highly proficient IT and digital skills including the use of Microsoft 365 applications such as SharePoint, Excel, Word, PowerPoint and Outlook.
• Excellent communication and stakeholder-management skills.
• Ability to work independently and take ownership of tasks.

Desirable capabilities include:

• Experience supporting funded programmes or projects.
• Experience using HubSpot CRM.
• Experience using Asana for project managament.
• Data analytics and reporting.
• Experience using AI tools to streamline operational processes.
  What’s in it for you:

  We are an organisation that values our teams’ abilities, voices and unique differences. We have an inclusive and open culture driven by our values to support, educate and develop our people, embracing and prioritising diversity of talent, creative thinking and employee wellbeing.

  Alongside our salary offer, we provide a competitive package of benefits, including flexible working options, “work from anywhere” days, 25 days’ paid holiday per year, (pro rata) dedicated training and volunteering days, and staff discounts on any of the available on-site services such as Sussex Sport. University campus facilities also include an Ofsted-rated ‘Outstanding’ nursery Little Pioneers, which is located directly opposite Sussex Innovation.

  Sussex Innovation is proud to be an equal opportunity employer. All applicants will receive equal consideration irrespective of any protected characteristics. We celebrate diversity and are committed to creating an inclusive environment for all employees. Please note that you will be required to demonstrate your right to work in the UK.

  We are a Disability Confident Committed employer and welcome applications from disabled people. If you require any reasonable adjustments to support you through the recruitment process, please don’t hesitate to get in touch with the team by email or by phoning us on 01273 704400 and speaking with our People, Culture & Operations Manager.

  Every application will be reviewed on a rolling basis.