Invention Coordinator

UCL Partners; City Of London; Hybrid; GBP 40,000 - 52,000; Full time

Benefits offered by this job

Flexible working arrangements

Hybrid work option (40% on-site)

Job summary

UCL Partners is seeking an Invention Co-ordinator to support the Technology Transfer and Venture Building team within the Invention Unit. The role focuses on coordinating funding and investment processes, diary management for two Senior Directors, and maintaining essential portfolio records to enable timely reporting.

You will engage with senior stakeholders across academia, healthcare and industry, manage multiple priorities in a fast-paced environment, and help drive continuous process

Qualifications

• Significant experience coordinating back-office funding and/ or investment processes end-to-end.
• Highly organised and able to prioritise workload.
• Ability to work independently in ambiguous environment with discretion.
• Extensive diary management experience tailored to the needs of the colleague supported.
• Experience in healthcare/life-sciences environment desirable.

Responsibilities

• Provide specialist co-ordination support for the end-to-end TT&VB process, including material contribution to the design of new processes as well as delivering established ones.
• Run the back-office, operational aspects of funding and investment committees, triage panels and review meetings, preparing high-quality materials alongside technical specialists and arranging logistics.
• Provide professional diary management support for the two Senior Directors in the Invention Unit.
• Maintain the portfolio database, tracking and co-ordinating reporting and review processes.
• Promote a culture of continuous improvement in the TT&VB team and wider organisation, proactively proposing solutions and implementing them.
• Represent the TT&VB team with professionalism and confidence, to a wide range of stakeholders, both internal and external.

Skills

Back-office funding

Diary management

Coordination

Communication

Microsoft Office

Project coordination

Education

A-level equivalent

Advanced Apprenticeship

Diploma

Tools

CRM platforms

Project tracking tools

Job description

Invention Coordinator

Grade2

About Us

We are a health innovation company powered by a world-class ecosystem of founders, clinical innovators and leading healthcare organisations and universities. We work across London, and beyond, helping innovations move from promise to real-world impact. Our work spans the full innovation journey. We forecast emerging healthcare challenges and opportunities, develop and prove breakthrough solutions, adopt what works in real clinical settings, and scale innovations so they improve and transform care.

By combining deep clinical insight with the ability to test, adopt and scale through our world-class ecosystem, we make health innovations work in practice, not just in theory. This is how we achieve our vision: a world where innovation creates better health for all.

Please visit our our website to find out more about us, our values, and how we work.

The Role

The Co-ordinator, Invention will support the operations of the Technology Transfer and Venture Building (TT&VB) team within the Invention Unit, providing comprehensive coordination of funding and investment processes, alongside diary and administrative support for the Senior Directors within the Unit.

The post holder will play a key role in ensuring the effective and efficient delivery of the end-to-end TT&VB portfolio and investment processes. This will include coordinating Investment Committee meetings, managing expert review and assessment processes, maintaining portfolio databases and records, and tracking reporting obligations and key milestones.

Reporting to the Senior Director, TT&VB, the post holder will undertake a significant amount of externally facing activity, regularly engaging with senior stakeholders across industry, academia, healthcare, investor networks and partner organisations. The successful candidate will therefore be confident communicating with individuals at all levels of seniority and providing professional, proactive and responsive support within a fast-paced and dynamic environment.

The role requires experience of coordinating complex funding, innovation or investment processes, ideally within the life sciences, healthcare or wider innovation sector. The post holder will possess an understanding of technology transfer, venture building and investment terminology, together with an appreciation of the innovation ecosystem in which the Invention Unit and its partners operate. Strong organisational skills, attention to detail and the ability to manage multiple priorities simultaneously will be essential to success in this role.

Key Responsibilities

• Provide specialist co-ordination support for the end-to-end TT&VB process, including material contribution to the design of new processes as well as delivering established ones.
• Run the back-office, operational aspects of funding and investment committees, triage panels and review meetings, preparing high-quality materials alongside technical specialists and arranging logistics.
• Provide professional diary management support for the two Senior Directors in the Invention Unit.
• Maintain the portfolio database, tracking and co-ordinating reporting and review processes.
• Promote a culture of continuous improvement in the TT&VB team and wider organisation, proactively proposing solutions and implementing them.
• Represent the TT&VB team with professionalism and confidence, to a wide range of stakeholders, both internal and external.
• Act as a source of knowledge wrt funding and investment back-office processes and systems.

Person Specification

• Significant experience of building and co-ordinating back-office funding and/ or investment processes, end-to end.
• Highly organised and adaptable, able to prioritise workload.
• Solutions-focused and confident working in an ambiguous environment, with the ability to act independently in areas of expertise.
• Extensive experience of providing high-quality diary management support, with demonstrated experience of tailoring the approach to the needs of the colleague supported.
• Experience working in a healthcare/ life-sciences-aligned environment is desirable.

Qualifications & Background

• A‑level equivalent, Advanced Apprenticeship,Diplomaor equivalent professional experience.
• Proven administrative, coordination, or executive support capability developed through practical experience, with strongorganisational, communication, digital, andprioritisationskills, and the ability to work independently with discretion.

Experience

• Experience supporting delivery of projects, tasks or workstreamswithin healthcare, research,innovationor the public sector.
• Demonstrabletrack recordof strongorganisationaland coordination skills with excellent attention to detail.
• Experience providing administrative or operational support, including meeting coordination,workshops or events involving internal and external stakeholders,document preparation, and information management.
• Experience managingmultiple priorities in a fast-paced environment.
• Experience supporting financial processes (e.g., invoice processing,trackingspend, updating financial logs) is desirable.
• Experience supporting reporting processes ormaintainingproject or portfolio tracking systems.

Skills & Knowledge

• Strong organisationaland planning skills, with the ability toprioritisetasks and manage time effectively.
• Strong written and verbal communication skills, able to engage professionally with colleagues and partners.
• An understanding of or willingness to learn about health innovation, service improvement, research translation, or technology adoption.
• Proficiencyin Microsoft Office and confidence using digital systems such as CRM platforms or project tracking tools.
• Ability to gather,organiseand present information clearly, including basic reporting ordata‑handlingtasks.
• Problem"‑"solving mindset with attention to detail and a commitment to accuracy.

Leadership Behaviours

• Demonstrates commitment to championing our organisational commitments to equality,diversityand inclusion.
• Demonstrates accountability and reliability in delivering assigned tasks.
• Works collaboratively and contributes positively to a supportive team culture.
• Shows initiative within defined boundaries and seeks guidance when needed.
• Curious, adaptable, and willing to learn new skills related to innovation and project delivery.

Other

• Alignment withorganisationalmission and values.
• Practical experience embedding equality, diversity, and inclusion strategies.

Values & Behaviours

• Acts with integrity and consistently champions organisational values.
• Builds trust and credibility with colleagues and stakeholders.
• Demonstrates adaptability and resilience in a changing environment.
• Collaborative, inclusive, and committed to continuous improvement and innovation.

Read more about our company values here

Terms and Conditions

Job details

TheInvention Co-ordinatorwill report to theSenior Director, Technology Transfer and Venture Building.The role is permanent, fulltime, with a 37.5-hour (FT) work week.Theremunerationfor this post is competitive depending on experience with a salary range of£40,000 - £52,000per annum.

We offer flexible working arrangements. Our staff combine on-site and remote working (40%/2 days per week on site presence), enabling us to cme together when it matters most and promote a healthy work-life balance.

Please note: UCLPartnersoperates in a dynamic environment. We use a matrix management approach to match skills,expertiseand capacity to projects. Line management may change from time to time. The post holder will be expected to work flexibly across the organisation, and undertakeadditionalduties, projects and/or responsibilities that arereasonably required, which arecommensuratewith the nature and grading of the role.

If you require this information in a different format, please let us know by emailing [e-mail]

Closing date: 6th November

Interview (In person) - W/C 16th November

Diversity and Inclusion

We are committed to equality, diversity and inclusion. We aim for our workforce to reflect the diversity of the communities we serve; for those who work for us to feel heard, valued and a sense of belonging; and for our work to help tackle wider health inequalities. Read more about our approach. UCLPartners is committed to equal opportunities and all people acting on its behalf must perform their duties in a manner that supports and promotes this commitment.

We welcome applications from candidates who are neurodiverse, have a disability or long-term health condition.

Once the job closes you may lose access to the job description and person specification, so please download a copy before the closing date.

Please note: UCLPartnersoperates in a dynamic environment. We use a matrix management approach to match skills,expertiseand capacity to projects. Line management may change from time to time. The post holder will be expected to work flexibly across the organisation, and undertakeadditionalduties, projects and/or responsibilities that arereasonably required, which arecommensuratewith the nature and grading of the role.