Support Secretary, Neurology

University Hospitals Coventry and Warwickshire; Coventry; On-site; GBP 21,000 - 27,000; Full time

Job summary

University Hospitals Coventry and Warwickshire NHS Trust is seeking an enthusiastic administrator to provide comprehensive admin and clerical support to the Neurology Service. You will manage weekly Botox clinics, booking and outcomes, and support medical secretaries with letters and diary tasks.

You will also maintain robust filing systems, spreadsheets and event organisation, while being flexible to work across the local base when required, contributing to high-quality patient care within the

Qualifications

• Experience in admin support, preferably within NHS or clinical settings.
• Ability to organise multiple clinics and diary commitments.
• Proficiency in word processing, correspondence and report production.

Responsibilities

• Provide admin and clerical support to Neurology Service.
• Own weekly Botox clinics: booking and outcomes.
• Support Neurology Medical Secretaries with letters, post and admin tasks.
• Manage diary for GP specialists running clinics.
• Draft, produce and proofread meeting notes, reports and business documents.
• Maintain filing systems and handling incoming/outgoing mail.
• Produce regular information reports from spreadsheets/databases.
• Organise and service meetings/events, including room bookings and minutes.

Skills

Organisation

Communication

Diary management

MS Office

Tools

MS Word

Outlook

Excel

Job description

You will provide comprehensive and accurate admin and clerical support to operational and clinical teams within our Neurology Service. This will include ownership of weekly Botox clinics, the booking and outcome of these clinics. DVLA ownership for all consultants. Support Neurology Medical Secretaries with tasks such as post, letters and administrative work.,

• Responsible for weekly Botox clinics, booking and outcoming of clinics.
• The diary of GP specialist performing clinics
• Provide an administrative service across all services in the building including word-processing, drafting, producing and proof reading for example meeting notes, reports, letters and business documents from either audio, digital dictation or copy sources.
• Undertake general office duties as required including filing, photocopying, collating, and distributing information, receipt, and distribution of incoming and outgoing mail.
• Operate and maintain a robust, accurate and secure filing system that is easily accessible by all staff.
• Maintain spread sheets and databases including the production of regular information reports.
• Be responsible for organising and servicing meetings / events as required, including room bookings, taking accurate notes, transcription, and circulation as appropriate.
• Procurement - order stationery, clinical supplies, and equipment stock
• Use own initiative to meet tight deadlines.
• Provide flexible administrative and clerical cover as required. This might occasionally involve working at another base in the local area during cross cover arrangements.

Are you an experienced, highly motivated administrator looking for a new challenge? Are you approachable, friendly, and compassionate with enthusiasm for developing new skills? If this describes you then this could be the job opportunity for you.

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do. Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare. We are proud to be recognised as a Pathway to Excellence designated organisation -

Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk) By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team. The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential, and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity, and autonomy are promoted and are part of the organisation's core values.