Support Administrator Business Operations

Loughborough University; Loughborough; On-site; GBP 27,000 - 29,000; Full time

Benefits offered by this job

Closure days

Holiday purchase

Flexible working

Hybrid options

Sports facilities

Health benefits

Sustainability perks

Job summary

Loughborough University is seeking a dedicated Operations Support Administrator to join the School of Science's Operations Team. The role is full time, office based, and provides executive and administrative support to the School's Senior Leadership Team, including the Dean and Heads of Department.

You will handle day-to-day finance tasks, assist HR activities including onboarding and recruitment, and help ensure compliance with employment legislation.

Qualifications

• Previous administrative experience in a busy office environment.
• Experience supporting finance and HR processes would be advantageous.
• Ability to manage a varied workload and work independently.
• Confidentiality and strong attention to detail.
• Excellent communication and interpersonal skills.

Responsibilities

• Provide executive and administrative support to the School's Senior Leadership Team, including the Dean, Associate Deans, Directors and Heads of Department.
• Support day-to-day finance administration: processing purchases, monitoring expenditure, supporting budget management, and ensuring compliance with financial regulations.
• Provide HR administrative support: recruitment campaigns, HR enquiries, onboarding activities, and employment visa compliance.
• Build effective working relationships with colleagues across the School and wider University.
• Respond to changing priorities and deadlines with a high level of professionalism.

Skills

Communication skills

Interpersonal skills

Organisational skills

Attention to detail

Finance/HR processes experience

Tools

Microsoft Office

Job description

This position is full time and open ended and office based. We are seeking a highly motivated and organised individual to join the Operations Team within the School of Science. This varied role provides operational, financial, HR and executive support to help ensure the smooth and efficient running of the School. As an Operations Support Administrator, you will provide executive and administrative support to the School's Senior Leadership Team, including the Dean, Associate Deans, Directors and Heads of Department. You will also play a key role in supporting a range of operational activities across the School of Science. The role encompasses a broad range of responsibilities including day-to-day finance administration, such as processing purchases, monitoring expenditure, supporting budget management processes, and ensuring compliance with financial regulations and procedures. You will also provide HR administrative support, assisting with recruitment campaigns, responding to routine HR enquiries, supporting onboarding activities and helping to ensure compliance with employment legislation and visa requirements. Applicants should have previous experience in an administrative role within a busy office environment and be confident working across a range of operational functions. Experience of supporting finance and/or HR processes would be advantageous. Candidates should possess excellent communication and interpersonal skills, strong organisational abilities, and a high level of attention to detail. The ability to manage a varied workload, work independently, maintain confidentiality and respond effectively to changing priorities and deadlines is essential. The successful candidate will be committed to delivering a high-quality service, have strong IT skills and be able to build effective working relationships with colleagues across the School and wider University.

For more information refer to the Job Description and Person Specification. Applications for job-share, part time and flexible working arrangements are welcomed and will be considered in line with business needs. For an informal discussion about the opportunity prior to applying, please contact Elena Bradley, Operations Manager by email [e-mail].

Our Benefits

• You’ll enjoy generous time off, including 14 university closure days and bank holidays, plus a holiday purchase scheme.
• Other benefits include flexible and hybrid working options, family-friendly support, world-class sporting facilities, and a wide range of financial, health, and sustainability perks.

Discover more about our full range of rewards and benefits £27,290 to £28,778 per annum.

Administrative Services Grade 4

Subject to annual pay award.