Supply Chain Executive
Vanquish Fitness Limited
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Benefits offered by this job
Job summary
Vanquish Fitness Limited is seeking an experienced Supply Chain Executive to manage end-to-end logistics from manufacturers to our warehouse. This fixed-term maternity cover role requires independence, strong organizational skills and proactive problem solving to ensure on-time delivery.
You will work with Product, Merchandising, Operations and Finance to provide clear visibility of stock movements and expected deliveries, supporting multiple shipments across international suppliers.
Qualifications
- 2–4 years' experience within supply chain, logistics, shipping or a similar role.
- Experience managing the movement of products from international manufacturers through to a warehouse.
- Strong understanding of international freight and logistics processes.
- Experience working directly with manufacturers, freight forwarders and logistics providers.
- Highly organised with excellent attention to detail and ability to manage multiple shipments and deadlines simultaneously.
- Proactive and solutions-focused, with the confidence to chase information, challenge delays and resolve issues independently.
- Strong communication skills and ability to build relationships with suppliers and logistics partners.
- Comfortable working independently and taking ownership of the supply chain process.
- Highly proficient in Excel/Google Sheets and maintaining detailed trackers and analysing supply chain information.
Responsibilities
- Manage the day-to-day movement of products from manufacturers through to the Vanquish warehouse.
- Coordinate end-to-end logistics for shipments from factory readiness to final warehouse delivery.
- Liaise with manufacturers to confirm production completion, ex-factory dates, quantities and shipment readiness.
- Coordinate with freight forwarders and logistics partners for collections and shipments in line with delivery timelines.
- Manage multiple shipments simultaneously across suppliers, countries and shipping methods.
- Track shipments and maintain records of status, dates and changes to schedules.
- Identify delays or supply chain issues and take action to minimise impact.
- Escalate significant delays with clear information and potential solutions.
- Monitor shipping timelines and follow up with suppliers and freight partners.
Skills
Tools
Job description
Vanquish Fitness was created in 2015 by two school friends, Oliver Maloney and Ruben O'Brien, and is now, not just an apparel brand and online retailer, but one of the fastest growing fitness communities in the world! Our mission is to inspire our colleagues on their pursuit of self-defined greatness. Providing the time and resources that our employees need to thrive for Better Than Yesterday.
Vanquish Fitness was created in 2015 by two school friends, Oliver Maloney and Ruben O'Brien, and is now, not just an apparel brand and online retailer, but one of the fastest growing fitness communities in the world! Our mission is to inspire our colleagues on their pursuit of self-defined greatness. Providing the time and resources that our employees need to thrive for Better Than Yesterday.
Vanquish Fitness was created in 2015 by two school friends, Oliver Maloney and Ruben O'Brien, and is now, not just an apparel brand and online retailer, but one of the fastest growing fitness communities in the world! Our mission is to inspire our colleagues on their pursuit of self-defined greatness. Providing the time and resources that our employees need to thrive for Better Than Yesterday.
We have an exciting opportunity for an experienced Supply Chain Executive to join the Vanquish team on a fixed-term maternity cover basis, starting as soon as possible and expected to run until approximately March 2028.
This is a hands-on role focused on managing the movement of our products from manufacturer through to final delivery at our warehouse. You will be responsible for coordinating the logistics of multiple shipments, working closely with our manufacturers, freight partners and warehouse team to ensure products are collected, shipped and delivered on time.
You will manage the day-to-day supply chain process, keeping accurate records of production and shipment milestones, coordinating freight arrangements, managing shipping documentation and proactively resolving any issues that could impact delivery timelines.
This is an executive-level role requiring someone who can work independently, manage multiple moving parts and take ownership of the logistics process. You will need to be highly organised, detail-focused and proactive, with the ability to spot potential issues early and work with suppliers and logistics partners to find solutions.
You will work closely with Product, Merchandising, Operations and Finance to ensure that everyone has clear and accurate visibility of stock movements and expected deliveries.
- Manage the day-to-day movement of products from manufacturers through to the Vanquish warehouse.
- Coordinate the end-to-end logistics process for shipments, from factory readiness and collection through to final warehouse delivery.
- Liaise directly with manufacturers to confirm production completion, ex-factory dates, quantities and shipment readiness.
- Coordinate with freight forwarders and logistics partners to arrange collections and shipments in line with required delivery timelines.
- Manage multiple shipments simultaneously across different suppliers, countries and shipping methods.
- Track shipments throughout their journey and maintain accurate records of shipment status, expected arrival dates and any changes to delivery schedules.
- Proactively identify potential delays or supply chain issues and take appropriate action to minimise their impact.
- Escalate significant delays or issues to the relevant internal stakeholders, providing clear information and potential solutions.
- Monitor agreed shipping timelines and follow up with suppliers and freight partners where actions or information are outstanding.
- Ensure stock is moving through the supply chain in line with agreed delivery and launch requirements.
- Manage relationships and day-to-day communication with freight forwarders, shipping agents, couriers and other logistics providers.
- Obtain and compare freight options where required, making recommendations based on cost, timing and suitability.
- Coordinate air freight, sea freight and courier shipments as appropriate to business requirements.
- Arrange collections from manufacturers and ensure all relevant collection information is provided accurately and on time.
- Monitor freight bookings and ensure shipments are progressing according to schedule.
- Investigate and resolve freight issues, including delays, missed collections, incorrect information and delivery discrepancies.
- Maintain clear visibility of all goods in transit and provide regular updates to relevant internal teams.
- Coordinate and maintain all documentation required for international shipments.
- Ensure commercial invoices, packing lists, shipping documents and other relevant paperwork are accurate and completed on time.
- Work with manufacturers and freight partners to resolve documentation discrepancies or missing information.
- Ensure accurate product, carton, quantity and shipment information is provided for each shipment.
- Support the smooth movement of goods through customs by ensuring required information and documentation is provided to the relevant parties.
- Maintain organised records of shipping and customs documentation for all shipments.
- Work closely with our 3PL team to coordinate ensure they have accurate and timely information.
- Provide advance visibility of expected deliveries, including shipment quantities, expected arrival dates and relevant product information.
- Coordinate delivery bookings and ensure shipments meet warehouse requirements.
- Monitor deliveries through to warehouse receipt and follow up on any outstanding or delayed deliveries.
- Investigate discrepancies between expected and received quantities, working with suppliers, freight partners and the warehouse to resolve issues.
- Ensure relevant stakeholders are informed of changes to delivery dates, quantities or shipment status.
- Maintain accurate supply chain trackers covering production, collections, shipments and warehouse deliveries.
- Maintain a clear and up-to-date overview of all stock currently in production, awaiting shipment, in transit and due to arrive at the warehouse.
- Provide regular updates on upcoming deliveries, delayed shipments, potential risks and outstanding actions.
- Identify recurring supply chain issues and make recommendations for improvements to processes and supplier/freight performance.
- Continuously review logistics processes to identify opportunities to improve efficiency, reliability and visibility.
- Ensure accurate and timely communication between manufacturers, freight partners, warehouse and internal teams.
- Support the wider business during key product launches and high-volume periods by ensuring the supply chain is closely monitored and potential issues are identified early.
- 2-4 years' experience within supply chain, logistics, shipping or a similar role.
- Experience managing the movement of products from international manufacturers through to a warehouse.
- Strong understanding of international freight and logistics processes.
- Experience working directly with manufacturers, freight forwarders and logistics providers.
- Highly organised, with excellent attention to detail and the ability to manage multiple shipments and deadlines simultaneously.
- Proactive and solutions-focused, with the confidence to chase information, challenge delays and resolve issues independently.
- Strong communication skills, with the ability to build effective working relationships with suppliers and logistics partners.
- Comfortable working independently and taking ownership of the supply chain process.
- Highly proficient in Excel/Google Sheets and confident maintaining detailed trackers and analysing supply chain information.
- Able to work effectively in a fast-paced environment where priorities and delivery requirements can change quickly.
- Commercially aware and able to understand the impact that supply chain delays can have on product launches, stock availability and the wider business.
- Previous experience within fashion, apparel, fitness clothing or e-commerce.
- Experience managing international supply chains across multiple manufacturing countries.
- Experience working with International manufacturers and freight forwarders.
- Experience with sea freight, air freight and courier shipments.
- Knowledge of customs processes and international import documentation.
- Experience working with warehouse management or inventory systems.
- Experience identifying and implementing improvements to supply chain processes.
- Previous experience within a fast-growing DTC or entrepreneurial business.
- 25 days annual leave (Plus BH)
- Sick pay
- Annual apparel allowance
- Discounts on everything Vanquish
- Attendance to our community events
- Free drinks in the office
- Company Socials
- Hybrid working (2 days from home)
- 35 hour working week
- Free Parking
- Modern office in the grounds of beautiful House gardens, perfect for lunchtime walks to get your steps in
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