Supply Chain Coordinator

Gotpeople Limited; Watford; Hybrid; GBP 26,000 - 35,000; Full time

Benefits offered by this job

Private healthcare

25 days annual leave

3% pension contribution

Life assurance (death-in-service)

Job summary

Gotpeople Limited is seeking a Supply Chain Co-ordinator to support the Head of Supply Chain with end-to-end operations, including order management, shipping coordination, inventory control, and data integrity across regions.

The role involves SAP order processing, BOM and POD handling, and ensuring timely shipments while maintaining accurate data. Hybrid working, competitive salary, and benefits accompany a collaborative team in a growing organization.

Qualifications

• Experience using SAP or comparable ERP system.
• Strong understanding of order management, logistics and inventory control.
• Exceptional attention to detail and accuracy in data management.
• Proficient in Microsoft Excel and data reporting.
• Excellent communication and coordination skills.
• Ability to work independently and manage multiple priorities under tight deadlines.

Responsibilities

• Coordinate FE shipping calls with freight forwarders, factories, and warehouses.
• Manage Sales Orders (SOs) and Purchase Orders (POs) in SAP and transfers between factories and warehouses.
• Handle customer bookings and confirm delivery schedules.
• Process deliveries in SAP, retrieving and uploading POD documentation.
• Monitor and update container inbound status for shipment visibility.

Skills

SAP ERP

Supply chain processes

Attention to detail

MS Excel

Communication

Independent multitasking

Tools

SAP

Job description

The Position… Supply Chain Co-ordinator……

The Supply Chain Co-ordinator will support the Head of Supply Chain by managing key activities aligned with our company's objectives and targets.

This role is responsible for supporting end-to-end supply chain operations, including order management, shipping coordination, inventory control, and maintaining data integrity within systems. The Co-ordinator ensures the timely and accurate flow of materials, products, and documentation between suppliers, factories, warehouses, and customers across multiple regions.

Key Responsibilities

Order & Shipment Management

• Coordinate FE shipping calls, ensuring clear and timely communication between freight forwarders, factories, and warehouses.
• Manage Sales Orders (SOs) and Purchase Orders (POs) within SAP, including creation, updates, and transfers between factories and warehouses.
• Handle customer bookings and accurately confirm delivery schedules.
• Process deliveries in SAP, including retrieving and uploading Proof of Delivery (POD) documentation.
• Monitor and update container inbound status to maintain shipment visibility.

Inventory & Stock Control

• Post Goods Received Notes (GRNs) and manage stock entries within SAP.
• Conduct stock transfers and perform month-end stock reconciliations for the UK and Germany.
• Maintain the Cubic Metre (CBM) Calculator to support effective shipment planning.
• Oversee warehouse packaging and labelling, including cartons, totes, and labels.
• Maintain warehouse non-conformance logs and promptly follow up on corrective actions.

Data Management & Reporting

• Manage New Product Set-Up within SAP and GS1 systems.
• Resolve Master Data queries and maintain the Master Quote Sheet.
• Record and monitor Material Authorisations (MAs) and component logs, such as integrated circuit (IC) chips.
• Prepare and format third-party logistics (3PL) invoices, including ITD and UPS invoices.
• Create Commercial Invoices and Packing Lists for international shipments.

Continuous Improvement & Support

• Support the implementation of process improvements to enhance supply chain efficiency and accuracy.
• Collaborate with internal teams, 3PL partners, and suppliers to resolve logistical and data-related issues.
• Ensure adherence to company procedures and documentation standards.

Key Skills & Qualifications

• Experience using SAP or a comparable ERP system.
• Strong understanding of supply chain processes, including order management, logistics, and inventory control.
• Exceptional attention to detail and accuracy in data management.
• Proficient in Microsoft Excel and general data reporting.
• Excellent communication and coordination skills.
• Ability to work independently and manage multiple priorities within tight deadlines.
• Previous experience in a manufacturing or logistics environment is desirable.

Performance Indicators

• Accuracy of SAP data and documentation.
• On-time shipment and delivery performance.
• Reduction in non-conformances and stock discrepancies.
• Timely completion of reconciliations and reporting.

What We Offer

• Permanent, full-time contract
• Hybrid working model
• Competitive salary of £30,000 per annum
• Hybrid working: 3 to 4 days in the office per week
• Early finish at 2pm every other Friday
• 25 days' annual leave plus one additional day for your birthday
• Private healthcare scheme
• 3% pension contribution
• Life assurance (death-in-service insurance)
• A collaborative and inclusive work culture driven by a passionate and supportive team
• An exciting opportunity to contribute to a dynamic and growing organisation