Supply Chain Coordinator

Portsmouth Hospitals University NHS Trust; Newport; On-site; GBP 23,000 - 26,000; Full time

Benefits offered by this job

On-site Nursery

Beach Hut access

Wellness Centre facilities

Staff networks

Job summary

Isle of Wight NHS Trust is seeking a Procurement and Supply Administrator to support ward and department stock levels at St Mary’s Hospital, Newport IoW. You will operate the inventory system, process stock, and ensure efficient distribution across Trust sites.

The role requires GCSEs with maths/English, good IT skills, and the ability to work in a team with a positive, service-oriented mindset. Training and light lifting are part of the job.

Qualifications

• Enthusiastic team player with a positive, customer-focused attitude.
• Keyboard and basic IT skills; full training on our Inventory Management System will be given.
• Good verbal communication and the ability to liaise effectively with colleagues and clinical teams.
• Ability to prioritise tasks and work to deadlines in a fast paced environment.

Responsibilities

• Operate the Inventory Management System to process, track and replenish stock.
• Use an advanced Inventory Management System, utilising barcode technology to order medical and surgical products.
• Pick, pack and deliver medical and surgical supplies to wards and departments.
• Maintain accurate stock records and assist with stock audits.
• Provide friendly, efficient customer service to clinical and non-clinical teams.
• Prioritise workload to meet deadlines and respond to urgent requests.
• Perform light manual handling as required and follow health and safety procedures.
• Contribute to continuous improvement of supply chain processes.

Skills

Team player

IT skills

Verbal communication

Prioritise tasks

Manual handling

Education

GCSE English & Maths, NVQ3 or CIPS Foundation Level

Tools

Inventory Management System

Barcode scanning

Job description

• Weekly Hours / Programmed Activities: 30
• Salary Band: Band 3
• Staff Group: Administrative and Clerical
• Contract Type: Permanent
• Job Area: Admin and Corporate

Company Description

Working as a partnership, both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this.

The single corporate service is delivered across both organisations. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally.

Job Description

This post is only open for applications from internal staff for Portsmouth Hospitals University NHS Trust and Isle of Wight NHS Trust

Contract Type:Permanent

Location:St Mary's Hospital (IOW), Parkhurst Road, Newport, Isle of Wight, PO30 5TG

Join our friendly Procurement and Supply Department and play a key role keeping wards and departments at Queen Alexandra Hospital and St Mary’s Hospital, Isle of Wight, stocked and ready to treat patients.

Key responsibilities

• Operate the Inventory Management System to process, track and replenish stock.
• Usean advanced Inventory Management System, utilising barcode technology to order medical and surgical products.
• Pick, pack and deliver medical and surgical supplies to wards and departments.
• Maintain accurate stock records and assist with stock audits.
• Provide friendly, efficient customer service to clinical and non-clinical teams.
• Prioritise workload to meet deadlines and respond to urgent requests.
• Perform light manual handling as required and follow health and safety procedures.
• Contribute to continuous improvement of supply chain processes.

What we are looking for

• Enthusiastic team player with a positive, customer focused attitude.
• Keyboard and basic IT skills; full training on our Inventory Management System will be given.
• Good verbal communication and the ability to liaise effectively with colleagues and clinical teams.
• Ability to prioritise tasks and work to deadlines in a fast paced environment.
• Willingness to undertake light lifting and follow manual handling guidance.
• The skill to prioritise your workload whilst understanding that you will have to meet deadlines.
• Previous experience in supply chain, stock control, retail, hospitality or a hospital environment is desirable but not essential.

Whilst our Procurement team is based at Lakeside North Harbour, our Supply Chain Teams are based at the Queen Alexandra Hospital in Portsmouth as well as at St. Mary’s in Newport IoW.

For full job details and person specifications please refer to enclosed Job description.

Qualifications

• Education to GCSE or equivalent, including Mathematics and English NVQ Level 3 or CIPS Foundation Level
• Training in moving and handling goods.

Experience

• Experience of working in a service industry
• Ability to communicate in written and oral English.
• Ability to operate a personal computer with knowledge of word processing, spreadsheets, database, and presentation software.
• Ability to understand and work with financial, administrative and personnel processes and practices

Skills & Knowledge

• Numerate and literate.
• Strong interpersonal skills
• Effective communicator both orally and on paper
• Skill in working with cross functional teams.
• Well-developed influencing skills across hierarchies and disciplines
• Ability to act and ensure delivery. Responsive and flexible attitude and approach.
• Interpersonal, able to work as part of a large team.
• Able to use initiative and work independently.
• Well organised, able to prioritise both own workload and that of team members.

Additional Information

The health and wellbeing of our staff is at the forefront of everything we do. We are proud to be able to offer our staff some fantastic benefits including our on-site Nursery, access to our free Beach Hut for those long summer days, our on-site Wellness Centre including a gym and a swimming pool, access to our fantastic staff networks including LGBTQ, Race Equality and DisAbility, and awards ceremonies to recognise your achievements. We believe we can offer support to all of our staff when they need it the most.

We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation, and beliefs.