Supplier Onboarding and Knowledge Assistant

VWV Law; West of England; On-site; GBP 24,000 - 29,000; Full time

Job summary

VWV in Bristol is hiring a friendly, organised Supplier Onboarding and Knowledge Assistant to support our Legal Operations and Knowledge team. You will onboard suppliers, keep their details current, and handle supplier queries while also assisting with knowledge management tasks.

The role offers varied responsibilities, including updating records, processing purchase orders, and helping colleagues access tools and resources, with a strong emphasis on accuracy and collaboration.

Qualifications

• Ideally, you'll have some experience in an administrative, support or coordination role.
• Experience in a legal, professional services or commercial environment would be useful, but it's not essential.
• More importantly, you'll be organised, reliable and enjoy getting things right.
• You have good attention to detail, can manage information and records, and know Microsoft Office well (Excel, Outlook, Word).
• You are a confident communicator who enjoys helping others and working in a wider team; you have a can‑do attitude and use your initiative.

Responsibilities

• Administer suppliers day-to-day, ensure they meet requirements and records are up to date.
• Be a key contact for supplier and internal queries, tracking documents and chasing information.
• Coordinate approvals and renewals for supplier onboarding.
• Support the Knowledge team with records of subscriptions and resources, and process purchase orders and invoices.
• Keep Knowledge Intranet pages up to date and help colleagues access tools and resources.
• Update records, produce reports and help improve processes within the team.

Skills

Organised

Attention to detail

Good communicator

Initiative

Workload management

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

We're looking for a friendly, organised and proactive Supplier Onboarding and Knowledge Assistant to join VWV in Bristol, supporting our Legal Operations and Knowledge team.

This is a varied role where no two days are quite the same. You'll help make sure our suppliers are onboarded smoothly, and their details are kept up to date, while also supporting the Knowledge team in keeping the firm's resources organised, accessible and easy to use.

If you enjoy keeping things running smoothly, helping people and taking pride in getting the details right, this could be a great opportunity to gain experience in a supportive team.

Is This Your Next Career Move?

You'll be involved in the day-to-day administration of our suppliers, helping to make sure they meet the firm's requirements and that all the right information is in place. You'll be a key point of contact for supplier and internal queries, keeping track of documents, chasing outstanding information and helping to coordinate approvals and renewals.

You'll also spend part of your time supporting our Knowledge team. This will include looking after records of the firm's subscriptions and resources, processing purchase orders and invoices, keeping our Knowledge Intranet pages up to date and helping colleagues access the tools and resources they need.

There's plenty of variety, from updating records and producing reports to helping improve processes and getting involved in wider team initiatives. You'll work with many different people across the firm, so building good relationships and keeping everyone informed will be an important part of the role.

Who Are We Hoping Will Apply?

Ideally, you'll have some experience in an administrative, support or coordination role. Experience in a legal, professional services or commercial environment would be useful, but it's certainly not essential.

More importantly, you'll be someone who is organised, reliable and enjoys getting things right. You'll have good attention to detail, be comfortable managing information and records, and have a good working knowledge of Microsoft Office, particularly Excel, Outlook and Word.

You'll also be a confident communicator who enjoys helping others and working as part of a wider team. A positive, can-do attitude is important, along with the ability to use your initiative, manage your workload and spot opportunities to make things work better.

About Us

There are so many reasons to stop and explore VWV further. We're known for our friendly and welcoming culture where teamwork and collaboration are key. There's no pigeonholing or glass ceilings here, just a professional yet relaxed culture where you can finally be yourself. We invite you to watch this short video on the right-hand side to see what our own people have to say about us.

We're striving to be an inclusive employer, creating a workplace and environment that promotes and values diversity, where everyone, regardless of background, can reach their full potential. Contact our recruiter to discuss any adjustments needed so we can make this the best possible candidate experience for you.

Where You'll Be Working

This role is based in our Bristol office. During your initial training period, you'll need to spend time in the office to get to know the team, learn our systems and settle into the role.

Once your training is complete, we expect you to work from the office a minimum of 2 days per week.