Supplier Onboarding and Knowledge Assistant

VWV; West of England; On-site; GBP 22,000 - 26,000; Full time

Job summary

Veale Wasbrough Vizards LLP in Bristol is seeking a friendly, organised Supplier Onboarding and Knowledge Assistant to support our Legal Operations and Knowledge team. The role covers supplier administration and keeping records up to date while assisting the Knowledge team with subscriptions, purchases and intranet maintenance.

You will be a reliable communicator, enjoy process improvement and help colleagues access tools and resources.

Qualifications

• Ideally experience in an administrative, support or coordination role.
• Experience in a legal, professional services or commercial environment is useful but not essential.
• Strong organisational skills and attention to detail are important.
• Good working knowledge of Microsoft Office, especially Excel, Outlook and Word.

Responsibilities

• Handle day-to-day administration of suppliers, ensuring information and documents are up to date.
• Be a primary point of contact for supplier and internal queries; chase outstanding information and coordinate approvals and renewals.
• Support the Knowledge team by managing records of subscriptions and resources, processing purchase orders and invoices, and maintaining intranet pages.

Skills

Organisational skills

Communication

Attention to detail

Tools

Microsoft Office

Excel

Outlook

Word

Job description

We're looking for a friendly, organised and proactive Supplier Onboarding and Knowledge Assistant to join VWV in Bristol, supporting our Legal Operations and Knowledge team.

This is a varied role where no two days are quite the same. You'll help make sure our suppliers are onboarded smoothly, and their details are kept up to date, while also supporting the Knowledge team in keeping the firm's resources organised, accessible and easy to use.

If you enjoy keeping things running smoothly, helping people and taking pride in getting the details right, this could be a great opportunity to gain experience in a supportive team.

Is This Your Next Career Move?

You'll be involved in the day-to-day administration of our suppliers, helping to make sure they meet the firm's requirements and that all the right information is in place. You'll be a key point of contact for supplier and internal queries, keeping track of documents, chasing outstanding information and helping to coordinate approvals and renewals.

You'll also spend part of your time supporting our Knowledge team. This will include looking after records of the firm's subscriptions and resources, processing purchase orders and invoices, keeping our Knowledge Intranet pages up to date and helping colleagues access the tools and resources they need.

There's plenty of variety, from updating records and producing reports to helping improve processes and getting involved in wider team initiatives. You'll work with many different people across the firm, so building good relationships and keeping everyone informed will be an important part of the role.

Who Are We Hoping Will Apply?

Ideally, you'll have some experience in an administrative, support or coordination role. Experience in a legal, professional services or commercial environment would be useful, but it's certainly not essential.

More importantly, you'll be someone who is organised, reliable and enjoys getting things right. You'll have good attention to detail, be comfortable managing information and records, and have a good working knowledge of Microsoft Office, particularly Excel, Outlook and Word.

You'll also be a confident communicator who enjoys helping others and working as part of a wider team. A positive, can-do attitude is important, along with the ability to use your initiative, manage your workload and spot opportunities to make things work better.

About Us

There are so many reasons to stop and explore VWV further. We're known for our friendly and welcoming culture where teamwork and collaboration are key. There's no pigeonholing or glass ceilings here, just a professional yet relaxed culture where you can finally be yourself. We invite you to watch this short video on the right-hand side to see what our own people have to say about us.

We're striving to be an inclusive employer, creating a workplace and environment that promotes and values diversity, where everyone, regardless of background, can reach their full potential. Contact our recruiter to discuss any adjustments needed so we can make this the best possible candidate experience for you.

Where You'll Be Working

This role is based in our Bristol office. During your initial training period, you'll need to spend time in the office to get to know the team, learn our systems and settle into the role.

Once your training is complete, we expect you to work from the office a minimum of 2 days per week.

Polite Note to Recruitment Agencies:

We're in a period of exclusive direct sourcing for this role and are not accepting applications from agencies. We politely request therefore that you do not send candidates through. Any named or anonymised profile or CV sent to us will be deemed an unsolicited approach and treated as a gift.