Studio Operations Manager: Finance, HR & Admin

Casanovas Recruitment Solutions; Essex; On-site; GBP 38,000 - 40,000; Full time

Benefits offered by this job

Competitive salary package

Permanent full-time position

Professional development & CPD

Private healthcare

Team events

Job summary

Casanovas Recruitment Solutions is seeking an experienced Office Manager to oversee day-to-day operations of a busy design studio. This full-time, office-based role supports finance, HR, administration, compliance and general studio operations, reporting to senior leadership to ensure smooth project delivery.

Responsibilities include invoicing, payroll, expenses, onboarding, contracts, IT and health & safety administration, and acting as first point of contact for clients and staff.

Qualifications

• Previous experience in an Office Manager or Senior Administrator role.
• Strong financial administration experience, including invoicing, credit control, and expenses management.
• Experience supporting payroll and pension administration.
• Knowledge of HR administration, employee records, onboarding, and compliance processes.
• Excellent organisational skills with the ability to manage multiple priorities. Strong IT skills, including Microsoft 365 and accounting software.
• Professional communication skills with the ability to build positive relationships with clients, suppliers, and colleagues.

Responsibilities

• Finance & Commercial Administration: coordinate invoicing, maintain aged debt, allocate payments, process staff expenses, prepare payroll information, produce financial reports.
• HR & People Support: manage holiday/absence records, onboarding/offboarding, employment documentation, memberships, and recruitment activities.
• Office Operations, Compliance & Health & Safety: manage facilities, utilities, insurance, IT administration, safety, GDPR records, and QA documentation.
• Front of House & Business Support: be first point of contact, assist project setup, prepare bids/documents, coordinate with marketing/social media, keep the office professional and organized.

Skills

Office management

Financial administration

Payroll administration

HR administration

Microsoft 365

Accounting software

Client relations

Communication skills

Tools

Microsoft 365

Job description

Casanovas Recruitment Solutions is seeking an experienced Office Manager to oversee day-to-day operations of a busy design studio. This full-time, office-based role supports finance, HR, administration, compliance and general studio operations, reporting to senior leadership to ensure smooth project delivery.

Responsibilities include invoicing, payroll, expenses, onboarding, contracts, IT and health & safety administration, and acting as first point of contact for clients and staff.