Studio Manager/Exec (Architectural Practice)

Network-Career-Consultants; Greater London; Hybrid; GBP 40,000 - 55,000; Full time

Job summary

Network-Career-Consultants is seeking an Executive Assistant based in London to support the Managing Director with diary management, travel planning and meetings. The role includes coordinating bid proposals, assembling InDesign files and presentations, and proofreading submissions to meet deadlines across our global offices.

You will use AI tools to speed up drafting, research, formatting and other admin tasks. A flexible, hybrid London-based position requires occasional travel to Oman.

Qualifications

• Experience working with an architectural practice or interior design consultancy.
• Administrative role requiring understanding of the design process.
• Willingness to travel to Oman on a regular basis.

Responsibilities

• Support the Managing Director day-to-day: diary, travel and meetings.
• Coordinate and help produce bid proposals and pitch documents; gather content from design teams and assemble InDesign files.
• Proofread submissions, track deadlines and liaise with business development/marketing.

Skills

Executive support

Diary management

Travel coordination

Bid support

Proofreading

Proposal drafting

AI tools usage

Tools

InDesign

AI tools

Job description

Location London, England Sector Design & Creative Salary £40,000.00 to £55,000.00 per annum

ForthispositionapplicantsmusthaveexperiencehavingworkedwithinanArchitecturalPracticeorInteriorDesignConsultancyonly.
ThisroleishybridbasedinLondonbutwillrequirethesuccessfulcandidatetotraveltoOmanonaregularbasisforthisprestigiousawardwinningcompanywhohaveaflairforcreatingcontemporaryaward-winningprojectsandseekinganexperienceExecutiveAssistancewhomusthaveexperiencewithbidsupport.
WorkingcloselywiththereManagingDirectoronaday-to-daybasis,managingdiary,correspondence,travelandmeetingarrangementsalongwithmanagingthesmallLondonstudio.YouwillCoordinateandhelpproducebidproposalsandpitchdocuments:gathercontentfromdesignteams,puttogetherInDesignfilesandpresentations,proofreadsubmissions,trackdeadlinesandliaisewithbusinessdevelopment/marketing.
YouwillbehappyusingAItoolsconfidentlytospeedupdrafting,research,formattingandotheradministrativetasksbetweenourclientsfourglobaloffices,keepingcommunicationsmoothacrosstimezones.
Jugglemultipleconcurrenttasksandprioritiesandhandlesensitive/confidentialImperativethatyouwillasolidunderstandingofthedesignprocessandhowarchitectswork;thisisanadministrativerole,sodesignskillsarenotrequired.