Studio Assistant: Studio Process Coordinator, Manchester

ZipRecruiter; Manchester; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the fashion industry is seeking a Studio Administrator to ensure smooth studio operations. This role involves managing schedules, supporting the creative team, and handling various administrative tasks in a fast-paced environment. Ideal candidates will possess strong organizational skills and a passion for fashion.

Qualifications

• Proven experience in a similar role within a fast-paced fashion environment.
• Strong interpersonal skills and ability to work under pressure.
• Excellent communication skills and a proactive attitude.

Responsibilities

• Manage the studio’s calendar and schedule meetings.
• Process payments for suppliers and freelancers.
• Support the creative team with administrative tasks.

Skills

Organisational skills

Communication

Problem-solving

Teamwork

Attention to detail

Time management

Customer-focused

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Job Description

About SHEIN EMEA

SHEIN is a global online fashion and lifestyle retailer, providing an extensive range of affordable, SHEIN-branded apparel and products sourced from a global network of vendors. Since our founding in 2012, we have expanded to serve customers in over 150 countries worldwide. Our EMEA headquarters are in Dublin, and we now operate over 15 offices across the EMEA region.

At SHEIN, our mission is to make the beauty of fashion accessible to all. Through our industry-leading, on-demand production model, we support a smarter, more future-ready fashion industry that adapts to the changing needs of our customers.

Learn more about SHEIN by following us at SHEIN careers and https://www.sheingroup.com/.

You will join part of the Manchester-based SHEIN brands, Musera & Musero. Founded in 2023 and launching in January 2024, Musera has quickly become one of the best-performing brands on the SHEIN platform. With a focus on innovation, trend-driven designs, and a fast-paced approach to growth. Musera offers exciting career potential in an ever-evolving and high-energy environment. This is your chance to join a brand that is shaking up the UK fashion market.

Job Summary

The Studio Administrator will play a key role in ensuring the smooth operation of the studio. From managing day-to-day administrative tasks to supporting our creative team, this position requires a highly organized individual with excellent communication skills and a passion for supporting creative environments.

Key Responsibilities

• Manage the studio’s calendar, including scheduling meetings, client sessions, and events.
• Process payments for suppliers and freelancers.
• Support the Photography team with image uploading.
• Assist in the management of studio equipment and supplies, including inventory tracking and ordering.
• Handle incoming communications (phone calls, emails, and messages), ensuring prompt and professional responses.
• Assist with supplier onboarding and maintaining supplier records.
• Prepare and maintain contracts, invoices, and other documentation.
• Support the creative team with administrative tasks such as research, sourcing materials, and managing files.
• Manage bookings, payments, and reservations for studio space and equipment.

Skills

• Strong organisational skills.
• Proactive and able to take initiative.
• Ability to work under extreme pressure to meet deadlines.
• Ability to communicate clearly, accurately, and confidently, and build strong relationships both internally and externally.
• Proven ability to work quickly and efficiently with an eye for detail.
• A strong interest in all forms of video and photography.
• Ability to work within a team, excelling under pressure with a flexible attitude.
• Commercial awareness and customer-focused.
• A good communicator with excellent people and communication skills.
• Positive, upbeat, optimistic, and passionate.
• Excellent organisation skills and time management.
• Computer-literate, including excellent knowledge of Microsoft packages (Word, Excel & PowerPoint).
• Previous experience in a similar role working within a fast-paced fashion environment, with the ability to prioritise and multitask competing demands.
• Great interpersonal skills, with the ability to work independently and as part of a team.
• Discrete, confidential, and reliable at all times.
• Problem-solving and solution-oriented with a ‘can-do’ attitude.
• A strong team player with previous experience in a similar role.