Strategic Space Planner & CAD Specialist

Publicis Groupe; Greater London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

Publicis Re:Sources in London looks for an experienced Facilities Space Planner to maintain CAD floor plans, manage occupancy data, and coordinate office moves across the UK & Ireland portfolio. You will translate business requirements into practical layouts, keep drawings up to date, and support minor refurbishment projects.

The role blends hands-on CAD work with data management, site surveys, and stakeholder conversations, requiring independence and attention to detail in a busy environment.

Responsibilities

• Maintain accurate and current AutoCAD floor plans for the UK & Ireland portfolio.
• Produce existing, proposed and final layouts for workplace changes, relocations and minor projects.
• Develop test-fit layouts to assess feasibility of new or changing business requirements.
• Prepare clear, numbered workplace plans showing desks, offices, meeting rooms, collaboration spaces and shared facilities.
• Ensure layouts reflect changes to workstation numbers, furniture, room use and team locations.
• Update plans promptly following moves, refurbishments and other workplace changes.
• Maintain an orderly drawing register with version control, issue dates and status.
• Work with project teams, designers and contractors to obtain final as-built drawings.
• Maintain workstation-capacity and occupancy information by property, floor and business unit.
• Produce and maintain portfolio stacking plans.
• Reconcile headcount, team allocation and workstation capacity.
• Identify capacity constraints and consolidation opportunities.
• Prepare occupancy scenarios for changes in headcount or working arrangements.
• Provide feasibility assessments for acquisitions, transfers and relocations.
• Support development of workplace-planning principles and space standards.
• Highlight discrepancies between drawings, occupancy data and space use.
• Plan and coordinate minor office moves with the Property Manager.
• Prepare seating plans, move drawings and schedules.
• Gather requirements from stakeholders and liaise with IT, Facilities and relocation contractors.
• Identify dependencies relating to furniture, power, data and access.
• Conduct pre-move and post-move checks and update records accordingly.
• Support larger relocation and property projects led by Real Estate or PM teams.
• Support minor refurbishments and space reconfigurations.
• Produce initial layouts and test fits before engaging external architects.
• Assist with placement of desks, meeting-room furniture and collaboration spaces.
• Maintain consistent workplace and furniture standards across the portfolio.
• Coordinate minor changes with contractors and internal teams.
• Monitor completion against the plan and report variances or defects.
• Support accessibility, wellbeing and inclusive-design considerations.
• Escalate projects requiring capital expenditure or specialist input.
• Maintain a reliable portfolio space dataset: property, floor, allocations, and headcount.
• Produce space, capacity and occupancy reports for Real Estate and Facilities.
• Prepare before-and-after plans for proposed changes.
• Support portfolio reviews, budgets and leadership presentations with space data.
• Conduct periodic floor-plan and occupancy audits.
• Investigate and correct inconsistencies between CAD plans and occupancy data.

Job description

Publicis Re:Sources in London looks for an experienced Facilities Space Planner to maintain CAD floor plans, manage occupancy data, and coordinate office moves across the UK & Ireland portfolio. You will translate business requirements into practical layouts, keep drawings up to date, and support minor refurbishment projects.

The role blends hands-on CAD work with data management, site surveys, and stakeholder conversations, requiring independence and attention to detail in a busy environment.