Office Space Planner (Part-Time)

Publicis Groupe Holdings B.V; Greater London; On-site; GBP 80,000 - 100,000; Full time

Job summary

A leading advertising agency in Greater London is seeking an Office Space Planner to maintain accurate office space plans and manage minor moves and changes. Candidates should have strong AutoCAD proficiency and good Microsoft Office skills, alongside excellent communication and organizational abilities. The role involves interaction with various stakeholders and requires a self-starter attitude. This position offers a comprehensive benefits package including annual leave and flexible working options.

Benefits

Annual Leave (25 days plus 8 bank holidays)

Flexible Bank Holidays

Health and lifestyle benefits package

Local discounts and subsidized meals

Working remotely anywhere for up to 6 weeks a year

Qualifications

• High proficiency in AutoCAD (2016) LT or better.
• Demonstrable knowledge of space planning standards and related industry regulations.
• Self-starter with a can-do attitude and an attention to detail.

Responsibilities

• Maintain and update all plans for the portfolio.
• Manage space planning requirements as and where required.
• Produce accurate numbered plans pre project moves.

Skills

High proficiency in AutoCAD (2016)

Strong management and communication skills

Good Microsoft Office skills

Tools

AutoCAD

Microsoft Excel

SAP

Job description

Company description

Publicis Groupe is one of the world’s largest advertising agency holding companies and a global leader in marketing, communications and digital transformation. A Connecting Company for the Connected Age, Publicis Groupe delivers winning solutions for clients through the Power of One—driven by a common purpose, a powerful spirit, shared behaviours, great character and a relentless focus on our clients. Publicis Re:Sources is the backbone of Publicis Groupe, providing business solutions, technology platforms and expertise to transform, innovate and increase productivity for agencies across 63 markets.

Overview

FM department requires an office space planner to join their team to maintain accurate and up-to-date office space plans for all managed properties within the portfolio. The role delivers space planning services to clients, facilitates and manages minor moves, alterations, refurbishments and general churn with the Property Manager.

Responsibilities

• Maintain and update all plans for the portfolio.
• Manage space planning requirements as and where required.
• Produce accurate numbered plans pre project moves, demonstrating clearly existing and proposed layouts for relocation and project teams to deliver upon.
• Liaise with IT and relocation contractors to ensure the full brief is provided.
• Manage minor projects/moves with the Property Manager.
• Ensure a sound understanding of, demonstrate commitment to and comply with all legislation and Publicis Groupe Policies (Janus) relevant to the role and all activities undertaken.
• Develop and maintain strong working relationships with all Re:Sources personnel and internal/external clients and vendors both at an interpersonal level and across all business processes within the wider business environment.
• Maintain communication and behaviour standards that foster a culture of strong customer and service excellence both within Re:Sources and across all customer and supplier organisations.
• Develop and maintain strong working relationships and communication with tenants/clients.

Qualifications

• High proficiency in AutoCAD (2016) LT or better.
• Demonstrable knowledge of space planning standards and related industry regulations.
• Good Microsoft Office skills, especially in Excel and Outlook; knowledge of SAP preferred.
• Strong management and communication skills.
• Self‑starter with a can‑do attitude and an attention to detail.
• Organised, methodical, friendly and open personality.

Additional information

We are a Disability Confident Employer and are committed to providing a fair assessment process and happy to discuss and explore reasonable adjustments during the hiring process.

We have a comprehensive benefits offering. Our full health and lifestyle benefits package will be shared with you when you join us. In addition to key benefits like Pension, Life Assurance, Income Protection and Private Medical, some of our other benefits are:

• Annual Leave (25 days plus 8 bank holidays), increasing after 5 years by 1 day per additional service up to 30 days. Birthday Day Of that can be used in your birthday month and the opportunity to Buy or Sell Holiday at the start on each year.
• Flexible Bank Holidays – you can switch the 2 Easter bank holidays for other days of your choosing. Reflection Days for time away from work to focus on what works best for you. Work your World – after completion of one year, you have the opportunity to work anywhere in the world, where there is a Publicis Groupe office, for up to 6 weeks a year.
• Help@Hand, our lifestyle and wellbeing app that supports you and your family; 24/7 Helpline, Remote GPs, Medical or 2nd Opinion, Mental Health & Wellbeing, Physiotherapy, 1‑2‑1 Lifestyle Coaching, Nutritional Consultations, Savings & Discounts and lots more.
• Inclusive Policies to support you and your family including enhanced Family Leave, Disability, Carers, Transitioning at Work, Flexible Working, Menopause.
• Local discounts, restaurants & retailers in Westfield White City. Onsite Café with complimentary breakfast, a subsidised lunch menu, and an in‑house barista.