Strategic Project Administrator

Jobtailor; Brighton; On-site; GBP 26,000 - 36,000; Full time

Job summary

Jobtailor in Brighton is seeking an organised project administration assistant to support the full lifecycle of projects, from mobilisation to close down. You will maintain project data in Dynamics and ensure information is complete and up to date under direction from the Project Manager.

You will coordinate reporting, invoicing with Finance, procurement, travel, meetings, and bid activities, helping maintain records, templates and references across the Practice.

Qualifications

• Excellent organisational and time management skills.
• Strong attention to detail and accuracy of information.
• Ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Strong Microsoft Office skills and confident with new systems.
• Collaborative approach and willingness to support colleagues.
• Proactive mindset with ability to identify issues and improvements.

Responsibilities

• Support the administration of projects throughout the lifecycle from mobilisation through to close down.
• Maintain accurate project information within Dynamics, ensuring data is complete and up to date.
• Lead collection of information for client reporting as requested.
• Coordinate project documentation, compliance requirements and client information requests.
• Assist with monthly invoicing and billing in collaboration with Finance.
• Coordinate procurement and supplier administration as required.
• Provide admin support to project teams, including meeting coordination and note taking.
• Support preparation and submission of bids, proposals and expressions of interest.
• Coordinate administrative activities through the bid process and meet deadlines.
• Prepare and maintain consultant CVs, references and capability statements.
• Maintain bid opportunities and pipeline information within Itad CRM.
• Support bid meetings by coordinating logistics and capturing actions.
• Assist with identifying consultants and resource searches.
• Coordinate travel arrangements and ensure documentation is completed.
• Liaise with Global Safety and Security for travel requirements.
• Support travel administration for high-risk deployments as needed.
• Provide administrative support to the Practice and its leaders.
• Coordinate Practice meetings, agendas, actions and communications.
• Support resource planning activities and practice records.
• Assist with operational reporting, compliance and governance requirements.
• Maintain high data accuracy across Practice systems.

Skills

Organisational skills

Attention to detail

Multitasking

Written communication

Verbal communication

MS Office

Collaborative approach

Proactive mindset

Tools

Dynamics

Itad CRM

Job description

Jobtailor in Brighton is seeking an organised project administration assistant to support the full lifecycle of projects, from mobilisation to close down. You will maintain project data in Dynamics and ensure information is complete and up to date under direction from the Project Manager.

You will coordinate reporting, invoicing with Finance, procurement, travel, meetings, and bid activities, helping maintain records, templates and references across the Practice.