Strategic Executive Support Officer

Derby; East Midlands; Presencial; GBP 33.000 - 37.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Generous annual leave

Wellbeing benefits

Staff discounts

Onsite gym

Flexible working environment

Descripción de la vacante

The University of Derby is seeking a highly organised Executive Services Officer to provide professional, confidential support to a member of the University Executive Board (UEB). This on-site, 12-month role based at Kedleston Road supports strategic leadership and executive decision-making.

You will manage diaries, prepare materials and minutes, and coordinate multiple workstreams across the University. A degree or equivalent and substantial executive-office experience are essential.

Formación

• Proven experience of supporting at an executive level preferably in a large and complex organisation.
• Experience of handling sensitive situations, recognising confidential issues and dealing with them appropriately and with full discretion.
• Experience of proactively managing a diverse workload with the ability to meet deadlines, effectively manage own time, prioritise and react swiftly to changes.
• Experience of working within a high performing team.
• Experience of producing professional standard minutes and reports.
• Experience of supervision, the ability to give constructive feedback to promote best practice and create high performance in others.

Responsabilidades

• Provide a full confidential support service to members of UEB,as well as to the wider Executive Services team, demonstrating discretionand integrityin dealing with reputationally sensitive information.
• Proactive and creative diary managementfor UEB to ensure optimum use of time to focus on strategic priorities and upcoming deadlines.
• Work closely with team members to provide an occasional on-call support provision out of office hours to ensure that UEB members can focus on matters of strategic importance.
• Ensure continuous and proactive forethought into University activities and strategic aims to support all portfolios within the UEB.
• Lead and provide comprehensive support to strategic level meetings, through excellent organisational skills, high-quality minutes and actions, and make connections across the business to ensure high quality, insightful decision making is carried out.
• PromoteExecutive Services as a highly professionaland competentsupport service to UEB, to support an excellent reputation of the Vice Chancellor, UEB and Executive Services, whilst acting as a positive ambassador for the University.
• Research and provide relevant comprehensive briefing material, prepare draft documents such as presentations, meeting papers and correspondence(letters and emails) on behalf of UEB members, ensuring all completed to a consistently high standard.
• Demonstrate a future focused approach to personal development and embracing the digital direction of the University to provide a continually evolving suite of services and support to the UEB.
• Initiate and lead mentoring of peers in the University in similar positions, to establish Executive Services as a beacon of best practice. Show continuous improvement in practices, raise aspirations and influence peers to meet the high-performance standards of the University.
• Develop strong working relationships across the University, as well as with members of Executive Services, to deliver a seamless, efficient, and effective approach to support.
• Provide a highly comprehensive and professional deputising support role for the Executive Services Lead Coordinator to ensure a seamless and efficient running of the Executive Services.

Conocimientos

Interpersonal skills

Time management

Attention to detail

Adaptability

Educación

Degree level or equivalent

HND or equivalent

GCSE Maths and English

Herramientas

Microsoft Office

Descripción del empleo

The University of Derby is seeking a highly organised Executive Services Officer to provide professional, confidential support to a member of the University Executive Board (UEB). This on-site, 12-month role based at Kedleston Road supports strategic leadership and executive decision-making.

You will manage diaries, prepare materials and minutes, and coordinate multiple workstreams across the University. A degree or equivalent and substantial executive-office experience are essential.