Strategic Executive Assistant to the COO

University of the Built Environment; Reading; Hybrid; GBP 31,000 - 37,000; Full time

Job summary

The University of the Built Environment is seeking an experienced Executive Assistant to support the Chief Operating Officer in a fast-paced environment in Reading. You will coordinate diary management, prepare materials, and liaise with executive team members and external partners to ensure smooth operations.

You will manage multiple priorities, organise meetings, and support travel arrangements for UK and international trips, while maintaining confidentiality and high standards of

Qualifications

• GCSE Maths and English language (Grade C or 4+) or higher.
• Further education level qualifications (D, A).
• Secretarial/Administration training or qualifications (D, A, I).
• Experience providing EA/administration support to an executive director or senior manager (E, A, I).
• Experience in higher education sector or regulated environment (E, A, I).
• Creating project plans and supporting multiple projects (E, A, I).
• Reviewing papers, researching, and preparing reports for senior managers (E, A, I).
• Arranging UK and international travel (D, I).
• Strong literacy and numeracy; report writing and minute taking (E, A, I).
• MS Office and Outlook diary management proficiency (E, A, I).

Responsibilities

• Work closely with the COO to support their diary and schedule.
• Prepare meeting packs, minutes, and follow up actions.
• Produce documents and research for strategic developments.
• Support data reports, written reports, and presentations for deadlines.
• Coordinate travel logistics for UK and international trips.
• Liaise with internal colleagues and external contacts on COO-related work.

Skills

Diary management

Communication skills

Time management

Relationship building

Education

GCSE Maths and English

Secretarial/Administration training

Further education qualifications

Tools

Excel

Outlook

PowerPoint

SharePoint

Teams

Job description

The University of the Built Environment is seeking an experienced Executive Assistant to support the Chief Operating Officer in a fast-paced environment in Reading. You will coordinate diary management, prepare materials, and liaise with executive team members and external partners to ensure smooth operations.

You will manage multiple priorities, organise meetings, and support travel arrangements for UK and international trips, while maintaining confidentiality and high standards of