Strategic Executive Assistant to Deputy Directors

Brook Street; East Hagbourne; On-site; GBP 29,000 - 35,000; Full time

Job summary

UK Space Agency is seeking a highly organized PA to Deputy Directors (SCS1) to support senior leaders and keep their day-to-day operations running smoothly. You will handle diary management, travel arrangements and venue bookings, while ensuring meetings are well-prepared and efficiently run.

In this role, you will coordinate national and international meetings, manage correspondence, and provide practical admin support across ongoing projects.

Qualifications

• Experience in diary and travel management.
• Strong attention to policy and procedure for travel.
• Excellent coordination skills for meetings, venues and delegates.
• Clear communication and professional judgement when triaging correspondence.

Responsibilities

• Book and manage travel and accommodation for two Deputy Directors and occasional travelers.
• Manage diaries, including weekly meetings with principals.
• Arrange meetings at UK Space Agency premises and external venues.
• Handle invitations and meeting requests, prioritising for principals.
• Provide logistical guidance for delegates nationally and internationally.
• Support meeting/event delivery with bookings, catering and AV equipment.
• Manage correspondence and escalate urgent items as needed.
• Maintain records and filing systems; provide general admin support for projects.
• Support refunds and expenses.

Skills

Diary management

Travel management

Meeting coordination

Professional judgement

Job description

UK Space Agency is seeking a highly organized PA to Deputy Directors (SCS1) to support senior leaders and keep their day-to-day operations running smoothly. You will handle diary management, travel arrangements and venue bookings, while ensuring meetings are well-prepared and efficiently run.

In this role, you will coordinate national and international meetings, manage correspondence, and provide practical admin support across ongoing projects.