Stores Administrator

Rubix UKII; Sheffield; On-site; GBP 20,000 - 26,000; Full time

Job summary

Rubix Industrial Services in Sheffield is seeking a Stock & Replenishment Administrator to join the on-site customer support team. You will base stock on customer requirements, conduct cycle counts, expediting orders, and negotiate with suppliers to ensure timely deliveries and cost efficiency.

The role requires experience in a customer-facing operations/administration context, familiarity with inventory systems, and proficiency in Excel/ERP.

Qualifications

• Proven experience in a customer-facing operational or administrative role.
• Familiarity with inventory management systems and processes.
• Basic understanding of procurement and supply chain principles.
• Competence in using Microsoft Office Suite, particularly Excel, and ERP systems.
• Understanding of health and safety requirements.

Responsibilities

• Order stock based on customer requirements and inventory levels.
• Conduct high quality stock cycle counts, investigate discrepancies, and implement corrective actions.
• Expediting orders – ensuring our suppliers stick to their quoted delivery dates.
• Negotiate prices and delivery terms with suppliers to ensure cost efficiency and adherence to timelines.
• Maintain accurate records of transactions and inventory movements in relevant systems.
• Respond promptly to customer and supplier enquiries with clear and concise communication.
• Supporting the Customer Operations Manager in sourcing activities.
• Build and maintain relationships with suppliers and the customer's engineering and procurement teams.
• Promote a safety-first culture by adhering to and enforcing HSEQ policies and procedures.
• Identify, report, and act on hazards, taking immediate corrective actions when necessary.

Skills

Customer-facing experience

Inventory management

Excel & ERP

Health & safety

Problem solving

Attention to detail

Relationship building

Procurement basics

Tools

Microsoft Office

Job description

Join Rubix Industrial Services InSite Division… Powering Industry from the Inside Out…

At Rubix Industrial Services our InSite teams are based directly on-site with our customers, playing a critical role in managing and optimising the industrial supply chain. We ensure the right engineering components, MRO products, and services are always on hand, helping reduce downtime, improve efficiency, and keep industry running smoothly.

We’re not engineers on the tools, we’re trusted supply chain experts who support operational success from within. Our presence on-site allows us to build strong, trusted partnerships and deliver tailored, data-driven solutions that add value where it matters most — at the heart of our customers' operations!

If you enjoy solving problems, working in an inclusive team environment and making a meaningful impact, you’ll find your place with us, because we believe diverse perspectives help us build better solutions, together.

Job Location

Sheffield

About The Role

The Stock & Replenishment Administrator is a pivotal member of the customer support team within the InSite, split between the engineering stores and the Rubix Industrial Services office at the customer’s site.

• Order stock based on customer requirements and inventory levels
• Conduct high quality stock cycle counts, investigate discrepancies, and implement corrective actions
• Expediting orders – ensuring our suppliers stick to their quoted delivery dates
• Negotiate prices and delivery terms with suppliers to ensure cost efficiency and adherence to timelines
• Maintain accurate records of transactions and inventory movements in relevant systems
• Respond promptly to customer and supplier enquiries with clear and concise communication
• Supporting the Customer Operations Manager in sourcing activities
• Build and maintain relationships with suppliers and the customer's engineering and procurement teams
• Promote a safety-first culture by adhering to and enforcing HSEQ policies and procedures
• Identify, report, and act on hazards, taking immediate corrective actions when necessary

Working Hours

Mon - Fri: 8:00am - 17:00pm

Total Hours: 40

Breaks: 60 mins

Key Skills, Experience & Requirements

• Proven experience in a customer-facing operational or administrative role
• Experience in the MRO, engineering, or supply chain sectors is desirable but not essential
• Familiarity with inventory management systems and processes
• Basic understanding of procurement and supply chain principles
• Competence in using Microsoft Office Suite, particularly Excel, and ERP systems
• Understanding of health and safety requirements
• Relationship building
• Attention to detail
• Problem solving