Stock & Replenishment Administrator

Rubix UKII; Cowie; On-site; GBP 21,000 - 27,000; Full time

Job summary

Rubix on-site teams support customers by managing and optimising industrial supply chains, ensuring parts and services are always available to minimise downtime. We work on-site to build strong, trusted partnerships and deliver data-driven solutions that add value where it matters most—at the heart of our customers' operations.

If you enjoy solving problems in a team-oriented environment and making a meaningful impact, you’ll fit in well with us as diverse perspectives help us build better

Qualifications

• Previous experience in a customer-facing operational or administrative role.
• Experience in manufacturing, MRO, PPE, or trade counter is preferred.
• Familiar with inventory management systems and processes.
• Basic procurement and supply chain knowledge.
• Proficient in Microsoft Office, especially Excel, and ERP systems.
• Understanding of health and safety requirements.
• Strong relationship-building and communication skills.
• Excellent attention to detail and problem-solving ability.

Responsibilities

• Generate and follow up on customer quotations.
• Process customer orders accurately and efficiently.
• Monitor and manage back orders to ensure on-time, in-full delivery.
• Support the operational team by converting spare parts and consolidating customer supply chains to Rubix.
• Receive and manage daily deliveries, ensuring customers receive their orders.
• Support the functionality of the team by maintaining stock levels.
• Manual Handling of Stocked Products, replenishing Satellite store locations.

Skills

Customer facing

Inventory management

Microsoft Excel

ERP systems

Attention to detail

Problem solving

Tools

MS Office

ERP software

Job description

At Rubix, our Insite teams are based directly on-site with our customers, playing a critical role in managing and optimising the industrial supply chain. We ensure the right engineering components, MRO products, and services are always on hand, helping reduce downtime, improve efficiency, and keep industry running smoothly.

We’re not engineers on the tools, we’re trusted supply chain experts who support operational success from within. Our presence on-site allows us to build strong, trusted partnerships and deliver tailored, data-driven solutions that add value where it matters most - at the heart of our customers' operations!

If you enjoy solving problems, working in an inclusive team environment and making a meaningful impact, you’ll find your place with us, because we believe diverse perspectives help us build better solutions, together.

About The Role

• Generate and follow up on customer quotations
• Process customer orders accurately and efficiently
• Monitor and manage back orders to ensure on-time, in-full delivery
• Support the operational team by converting spare parts and consolidating customer supply chains to Rubix
• Receive and manage daily deliveries, ensuring customers receive their orders
• Support the functionality of the team by maintaining stock levels
• Manual Handling of Stocked Products, replenishing Satellite store locations

Key Skills, Experience & Requirements

• Proven experience in a customer-facing operational or administrative role
• Ideally, you’ll have some background in manufacturing, MRO, PPE, or a trade counter environment.
• Familiarity with inventory management systems and processes
• Basic understanding of procurement and supply chain principles
• Competence in using Microsoft Office Suite, particularly Excel, and ERP systems
• Understanding of health and safety requirements
• Relationship building
• Attention to detail
• Problem solving