Stock & Facilities Coordinator

Newmedica; Abingdon; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

25 days annual leave

Company pension scheme

Free eye tests

Discounts on glasses

Cycle to work scheme

Well-being support service

Monthly governance day with lunch

Staff discounts

Job summary

Newmedica is seeking a Stock & Facilities coordinator to maintain optimal clinical and non-clinical stock levels. You will work with Consultants, Management, and the Operational Director to place orders, manage stock in the Genesis system, and liaise with suppliers.

The role aims to prevent overstocking and ensure cost effectiveness across Oxfordshire sites. You will oversee stock control, procurement processes, and facilities management, contributing to efficient clinic operations and patient

Qualifications

• GCSEs in Maths and English.
• Experience in an administrative role in a healthcare or similar admin environment.
• Strong organisation and multi-tasking abilities.
• Excellent verbal and written communication skills.
• Ability to liaise with suppliers and manage stock records.

Responsibilities

• Stock control and regular stock level checks.
• Lead Genesis stock control system.
• Chase late orders, receive stock and rotate to minimize wastage.
• Maintain stock levels per schedule and manage cash flow.
• Ensure records for stock orders and receipts for invoicing.
• Keep medicines stock records as per policy.
• Procurement, invoices and large capital equipment duties.
• Facilities management including repairs, cleaning and suppliers.

Skills

GCSEs Maths

GCSEs English

Administrative experience

Organisation skills

Multi-tasking

Telephone manner

Verbal communication

Written communication

CQC knowledge

Education

GCSE Maths & English

Tools

Genesis stock control system

Job description

Stock & Facilities coordinator

WHO ARE WE?

Who are we? Newmedica are one of the leading providers of NHS ophthalmology services in England, providing outpatients appointments, diagnostic testing and eye surgery. We aim to change lives through better sight and eye health.

We care for thousands of NHS and private patients a year in our specialist eye clinics across the country. We have significant growth plans over the next few years as we look to establish a national footprint and open many new sites across the UK.

We are thrilled to say that following an independently conducted survey of Newmedica colleagues, we have been certified as a Great Place to Work®. This is a global benchmark that recognises employers who create an outstanding employee experience.

Role summary

As Stock & Facilities coordinator you will be responsible for ensuring that the service maintains the correct level of clinical & non-clinical stock by working closely with the Consultants, Management team and the Operational Director.

The Stock & Facilities coordinator is a key member of our team, taking regular stock level checks for the business and continuously looking for financial opportunities to ensure that our service is cost effective. You will be placing orders, processing stock through the Stock Management System and liaising externally with key suppliers to maintain our stock levels. You will also be involved in assisting forecasting supply and demand to prevent overstocking and running out of stock.

You will have a friendly and accessible personal manner and will be able to deliver an effective service to Newmedica Oxfordshire. You will be able to work within small teams to maintain and enhance processes and maximise quality and efficiency. The OJV has developed a strong relationship with the local ICB and neighbouring Trusts, and this post will be a pivotal part of that ongoing relationship.

Full training will be provided for this role

Whatwe’reoffering

• 25 days annual leave plus bank holidays
• £28,000 per annum
• A company pension scheme
• Opportunities to develop and grow within the business
• Access to a range of benefits including free eye tests, discounted or free glasses, and a retail/technology discount scheme.

• An environment whereyoulearning and development is supported through a range of various learning tools and courses.
• Working with a friendly multi-disciplinary team passionate about improving the lives of our patients
• Free food/snacks trolley
• Monthly governance day with lunch provided
• A free 24/7 well-being/counselling/advice service
• A bright,spaciousand modern working environment, built to the highest standards
• Cycle to work scheme
• Monthly Gift voucher rewards

What will the role involve?

Stock Control:

• Placing all stock orders to ensure that theatre, clinic and treatment room have the consumables required in accordance with the schedule
• Be lead for Genesis stock control system
• Chase late orders, receive in stock and ensure stock rotation minimizes wastage
• Maintaining stock levels in line with the schedule versus managing the cash flow
• Ensuring that all reusable stock is turned around in a timely manner according to the contract versus the schedule
• Ensure that records are maintained regarding stock orders versus stock received so that finance can approve invoices
• Ensure that records are maintained regarding the stock received, transferred to clinic date etc. as per the medicines management policy

Finance & Procurement:

• Ensure all invoices are paid correctly
• Ensure procurement is carried out correctly. This includes managing large capital equipment.
• Ensuring there is an organised approach to doing things correctly
• Ensure private patient lenses are ordered, returned and paid for correctly.

Facilities Management:

• Lead on all areas of facilities management including organisation of repairs, cleaning, and suppliers
• General housekeeping.

What skills and experience do I need for the role?

• To have a full understanding of the pathways and resources needed for various clinic appointments as well as theatre
• To gain comprehensive knowledge of stock requirements per clinical session and surgeon’s preferences with theatre consumables
• To have a full understanding of the CQC regulatory standards

We are looking for individuals who have:

• GCSE’s in at least Maths and English
• Experience in an administrative role and can understand and deliver within a complex working environment.
• Good organisation skills and the ability to multi-task.
• An ability to tailor their approach to a diversity of patient needs.
• An outstanding telephone manner with the ability to adapt approach to different situations.
• Excellent verbal and written communication skills.

If you would like an informal chat about the opportunity, please contact [e-mail]

Our employment offers are subject to receipt of satisfactory pre-employment checks. Applicants must have the right to work in the UK and a Disclosure and Barring Service check will be necessary in the event of a successful application which we will pay for.

At Newmedica, we actively promote diversity and equal opportunities, and we are committed to this in both the running of our services and how we recruit our staff. We actively encourage applications from everyone with the essential requirements of the job, regardless of any protected characteristics.

Newmedica is fully committed to safeguarding the welfare of all people, irrespective of gender, age, disability, sexual orientation, race, language, religion, ethnic or social origin