Statutory Inspection Project Administrator

OEG; Hunmanby; Sur place; GBP 26 000 - 34 000; Plein temps

Résumé du poste

OEG, a leading energy solutions business in Hunmanby, North Yorkshire, seeks a Statutory Inspection Project Administrator in the Topside Division. The role provides essential administrative support, coordinating data, schedules and documentation for statutory inspection work streams.

You will maintain competency records, prepare reports, and ensure QA using Mango and Motion Kinetic software. Duties include travel arrangements and client communications to ensure smooth project delivery.

Qualifications

• Attention to detail with data management and documentation
• Strong written and verbal communication skills
• Excellent organisational and time-management abilities
• Proficient with MS Office and able to learn new software quickly
• Ability to handle confidential client and project information
• Willingness to travel for project needs
• Demonstrated proactive approach to learning on the job

Responsabilités

• Provide administrative support for data handling and document management
• Perform daily reviews and quality checks of work packs and PDFs
• Maintain project tracking systems using Excel and Motion Kinetic
• Verify personnel certification records and upload documents
• Prepare project documentation with Word and Adobe Forms
• Arrange travel and manage diary-related tasks
• Ensure data security and compliance with policies

Connaissances

Attention to detail

Communication

Time management

Organisational skills

IT literacy

Team collaboration

Adaptability

Proactive learning

Formation

GCSE English & Maths

Full UK driving licence

Outils

Microsoft Office

Motion Kinetic

Mango

Adobe Forms

Description du poste

OEG is a leading energy solutions business, providing mission critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, cables, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently. We are currently seeking a Statutory Inspection Project Administrator to join our Topside Division.

Location

• Hunmanby, North Yorkshire, United Kingdom.

Core Purpose

• Provide comprehensive administrative support to ensure the smooth and efficient operation of the Statutory Inspection Department.
• Support the Department Manager in the planning, mobilisation, execution and demobilisation of statutory inspection work scopes, ensuring efficient coordination and delivery.
• Monitor and maintain technician competency records, ensuring ongoing compliance with industry, client, project and company requirements.
• Support the development and implementation of quality control processes for project reporting, utilising Mango and Motion Kinetic software to ensure accuracy, consistency and compliance with required standards.
• Support the implementation of departmental and project Quality, Health, Safety and Environmental (QHSE) policies and procedures, including the preparation of weekly and monthly reports using Microsoft Office applications.
• Support the development, preparation and maintenance of departmental procedures and documentation, ensuring compliance with the company’s document control system and established standards.

Key Responsibilities and Accountabilities

Responsibilities:

• Provide administrative support in the organisation, transfer, processing and storage of data, ensuring accuracy, efficiency and compliance with company procedures and data management requirements.
• Conduct daily reviews and quality checks of work packs submitted via email.
• Conduct daily reviews and quality checks of submitted PDF checklists, ensuring accuracy, completeness and compliance with project requirements prior to uploading to designated online portals.
• Maintain and update project tracking systems daily, utilising Microsoft Excel and Motion Kinetic software to monitor project progress.
• Verify and maintain personnel certification records, ensuring compliance with industry, client and company requirements, and upload relevant documentation to designated online systems as required.
• Prepare and maintain project-specific documentation using Microsoft Word and Adobe Forms.
• Reset and configure laptops for new and existing users, ensuring devices are prepared and ready for operational use in accordance with company requirements.
• Maintain and update personnel CVs, ensuring information is accurate, current and aligned with client, project and company requirements.
• Handle incoming telephone enquiries and direct calls to the appropriate personnel or departments as required, ensuring professional and efficient communication.
• Coordinate and arrange travel bookings for personnel as required, ensuring arrangements align with project schedules, operational requirements and company travel policies.
• Monitor and maintain office stationery stock levels, conducting regular stock checks and coordinating the ordering and replenishment of supplies to support efficient departmental operations.

Role Requirements:

• Maintain up-to-date knowledge of relevant processes, procedures, regulatory requirements and new products, ensuring compliance with company policies and instructions and adapting working practices to reflect any changes impacting the role.
• Review, understand and acknowledge all internal communications, ensuring compliance with company instructions and procedures, and seek clarification where necessary to ensure requirements are fully understood and consistently followed.
• Attend and actively participate in meetings as directed by the Department Manager, including one-to-one discussions, performance reviews, training and coaching sessions, to support ongoing development and departmental objectives.
• Ensure the confidentiality, security and appropriate handling of client and company data, maintaining compliance with relevant data protection regulations, company policies and information security procedures.
• Ensure the security, proper use and safekeeping of company property and equipment provided for the role, maintaining compliance with company policies and procedures.
• Actively support departmental initiatives and contribute to the achievement of annual targets and objectives.

Skills and Experience

• Excellent attention to detail, with the ability to accurately and efficiently manage, process and organise large volumes of data.
• Excellent verbal and written communication skills, with the ability to effectively liaise and collaborate with cross-functional teams and key stakeholders.
• Strong organisational and time management skills, with the ability to effectively prioritise workloads, manage competing demands and consistently meet tight deadlines.
• Strong IT skills, with proficiency in Microsoft Office applications and the ability to quickly learn, adapt to and effectively utilise new software and digital systems.
• Confidence in using digital systems and online platforms, with the ability and willingness to quickly learn and effectively utilise company-specific software and systems following appropriate training.
• Proactive and adaptable approach to learning, with a willingness and ability to develop new skills and knowledge through on-the-job training and practical experience.

Qualifications

• Possession of a full, valid UK driving licence.
• Minimum of GCSE qualifications (or equivalent) in English and Mathematics.

We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.