Stand Fitting Planner

GES - Global Experience Specialists; Birmingham; Hybrid; GBP 32,000 - 46,000; Full time

Benefits offered by this job

Hybrid working

Private Medical insurance

Life Insurance

Team days

Paid training

Paid Volunteering days

Job summary

GES is seeking a dynamic Stand Fitting Planner in the UK to join our team. Reporting to the Senior Planning Manager, you will oversee stand fitting activities and lead the Stand Fitting Co-ordinator for show delivery.

The role combines planning, procurement, and data management using Sage X3 and Clarity MIS, emphasizing strong supplier relationships, revenue alignment, and continuous process improvement. Hybrid working and training are provided.

Qualifications

• Experience in exhibition and events industry.
• Experience in stand fitting planning or coordination.
• Strong stakeholder management skills.
• Experience with procurement and supplier management.
• Familiarity with Sage X3 and Clarity MIS is a plus.
• Flexibility to work outside regular hours during busy periods.

Responsibilities

• Manage and support for the Stand Fitting Co-ordinator, carrying out training whenever necessary.
• Work with sub-contracted partners to maintain relationships and procurement status.
• Own the stand fitting element within the Show Build Live planning platform and prepare for the Delivery team.
• Approve POs in Sage X3 and reconcile invoices after shows.
• Use Clarity MIS to gather data and ensure stock availability, coordinate with Inventory team.
• Assist Planning team with holiday/absence cover.
• Provide training support on Clarity and other tools to colleagues.
• Respond to email queries promptly.
• Coordinate correct uniform quantities for delivery teams.
• Collaborate with Features/Show Ready, Commercial, Finance and Service Centre teams.
• Obtain IR35 certification for suppliers as required.
• Collaborate with Transport to create eventQuotes within sustainability/efficiency parameters.
• Ensure revenue data streams match; liaise with stakeholders.
• Drive process changes as Planning team evolves.

Skills

Stand Fitting

Planning

Procurement

Vendor management

IR35 cert

Stakeholder management

Training

Tools

Sage X3

Clarity MIS

Job description

GES is seeking a dynamic and dedicated Stand Fitting Planner to join our team.

If you thrive in a fast-paced environment, have experience in the exhibition and events industry and have a passion for delivering exceptional service to clients worldwide, this is the opportunity for you!

Role Function

Reporting into the Senior Planning Manager you will be the point of contact for Stand Fitting, carrying out vital tasks and responsibilities whilst managing the Stand Fitting Co-ordinator through their various activities.

Key Activities And Responsibilities

• Manage and support for the Stand Fitting Co-ordinator, carrying out training whenever necessary.
• Working alongside the Senior Planning Manager, you will be a point of contact for our sub-contracted partners i.e.; labour, materials, equipment, ensuring excellent relationships are maintained and a high procurement status is always maintained.
• Take ownership for the stand fitting element within our Planning / Delivery platform Show Build Live. Ensure the system is ready for the Delivery team prior to each show.
• Approving POs through Sage X3, carrying out full reconciliation with invoices post show.
• Using our MIS system Clarity, complete and obtain data for each show, ensuring correct information is utilised and stock is available through type and quantities at all times. Work closely with the Inventory team on this task, reporting any issues.
• Assist the wider Planning team where necessary with holiday/absence cover.
• Offer operational support to colleagues, particularly Clarity. Ensure new staff are assisted with training as required.
• Emails queries are replied to promptly, addressing urgent requests.
• Ensure correct uniform is available and quantities are ready for delivery teams.
• Liaise closely with stakeholders throughout the business, including our Features and Show Ready teams, the Commercial, Financial and Service Centre teams.
• Obtain IR35 certification for suppliers as required.
• Collaborating with our Transport colleagues, create quotes for requests on each event as required – working within parameters of sustainability and efficiency.
• Always ensure revenue data streams match, liaise with stakeholders as necessary.
• Be instrumental in the introduction of process and change of methods as the Planning team evolves.

At GES, we value innovation, excellence, and sustainability. As part of our team, you will play a key role in supporting our core values and sustainability initiatives.

Who We Are

GES is a global full-service provider for the exhibitions industry. We deliver extraordinary event experiences through partnership-driven productions.

Our vision is to grow with our customers and create a truly sustainable future for events. Introducing innovative technology that opens opportunities for stakeholders to thrive. We want to ensure that the Events Industry continues to thrive in partnership with our people and planet.

Our Values

We deliver our vision by embedding our values throughout our business:

• Trust: Trust each other to always be honest and do what is right.
• Responsibility : Be responsible for our actions and deliver on our commitments.
• Understanding: People come first. Be understanding and compassionate.
• Excellence : Provide excellent service and execution

Salary

This role offers a competitive salary, dependent on experience. We operate a reward strategy based on our team members receiving a salary that best reflects their experience and skill level.

Salary Competitive

Hours of work

Normal working hours are Monday to Friday 8.30am – 5pm. On occasion you may be required to work evenings and weekends during busy periods to meet the demands of the business.

Annual leave

Our holiday entitlement is 25 days per annum (plus bank holidays and statutory public holidays).

Development And Benefits

At GES we look to equip you with the tools required for you to progress in your career with us. With plenty of internal opportunities to move within the business and the backing of line managers, progression is key to the business growing. Our benefits include but are not limited to:

• Hybrid working
• Private Medical insurance
• Life Insurance
• Team days
• Paid training
• Paid Volunteering days

Equal Opportunities

In compliance with our commitment to diversity and inclusivity, we actively encourage applications from all qualified individuals regardless of age, race, ethnicity, gender, sexual orientation, disability, religion, or any other characteristic protected by law. We firmly believe in equal opportunities for all and strive to create a workplace where every individual can thrive and contribute their unique perspectives and talents. Discrimination of any form will not be tolerated in our recruitment process, and we are dedicated to fostering an environment that values diversity and promotes fairness and equity for all applicants. Join us in our mission to build a diverse and inclusive workforce where everyone can succeed.